Fulton Chamber of Commerce Agenda
March 13, 2007
Noon – Chamber Office

1. Call to Order

2. Minutes  (following pages: 2)

3. Treasurer’s Report – (see Excel attachment)
   1. Budget Update FY’07 (see Excel attachment)

4. Executive
   1. By-laws – final corrections (see Word attachment), approved at last meeting noting changes.  Just FYI. 
   2. Nominating Committee
   3. Owen & Wilkin Term Limits

5. Tourism & Promotions
   1. Seven Wonders of Illinois
   2. Advertising Publications – handed out at meeting
   3. Update on Summer 2007 Event – Int’l Wooden Shoe Display
   4. Community Brochure Bid Review (see Word attachment)
   5. Cubs Baseball Game Bus Trip – Saturday, August 4, 2007
   6. Amana Colonies Dinner & Theatre Trip – Thursday, May 24, 2007
   7. Lincoln Highway Buy-Way Sales Mid-West Event – OH, IN, & IL
   8. Tourism & Promotions Committee – March 19 at 2pm

6. Government Affairs
   1. Donuts & Discussion “Meet the Candidates” – date – late March, early April?

7. Member Relations
   1. Ribbon Cutting/Biz After 5: Central Bank, Thursday, March 22, 5pm – 6pm.  Treasures on the River declined Ribbon Cutting 
   2. Spotlights – to end sometime in July
   3. Fulton Bridal Walk
   4. Student Summer Workshops

8. Downtown
   1. Fulton Retail Development Group Update

9. Old/New Business
   1. FACE Update (Fulton Association for Community Enrichment)
   2. Morrison Lions Club Request
   3. Illinois Institute for Rural Affairs Conference
   4. Next Board Meeting – April 10, 2007
   5. Other

10. Adjourn

Fulton Chamber of Commerce
Minutes from February 20, 2007

Attendance:  Bill Wilkin, Lynne Loerop, Paula Rogis, Sue Mannix, Linda Hollis, Chuck Dykstra and Heather Bennett.

Minutes:  Bennett noted a small change, the January minutes should reflect the next board meeting date as February 20, rather than January 20.  Noting the change, a motion was made by Loerop and seconded by Mannix to approve the minutes from January 20, 2007.  Motion carried.     

Treasurer’s Report:  Hollis reviewed report noting expenses and income for the month of January:  $1,230.50 revenue and $691.22 expenses, leaving a balance of $16,486.61.  A motion was made by Mannix and seconded by Rogis to accept the treasurer’s report.  Motion carried.  Bennett provided a year to date budget report, noting the chamber is 6 months into their budget year.     

Executive:  The by-laws review committee presented their recommendations for amending the By-Laws since 1981.  Noting a few small corrections, a motion was made Rogis and seconded by Loerop to amend the by-laws.  Motion carried.  Bennett would provide a finalized copy to the board at the next meeting. 
           
Tourism & Promotions:    Copies of the January/February advertising were provided.  KLM Cargo has agreed to sponsor the shipment of the Wooden Shoe Exhibit. Bennett provided board with bids from some printing companies on a new community brochure.  The board tabled the decision until Bennett was able to research the costs for a free lance graphic artist.  The next bus trip will be a Chicago Cubs Baseball Game and is scheduled for August 4.  Loerop will work to schedule a fall tour for dinner and a theatre performance. 

Government Affairs:     The Donuts & Discussion with the Fulton Fire and Fulton Police Department was well attended and many attendees found the information interesting.  Bennett inquired if a Donuts & Discussion needs to be held with city council candidates since all were running unopposed.  Loerop mentioned it is a good opportunity for the community to meet the candidates and soon to be council members.  A motion was made by Loerop and seconded by Rogis to hold a Donuts & Discussion with the candidates.  Motion carried.  Bennett reported on her recent trip to Washington, DC on behalf of the US Route 30 4-lane project. 

Member Relations:  A Biz After 5 will be held for Central Bank’s 100th Anniversary Celebration on Thursday, March 22 from 5pm to 6pm.  The Fulton Bridal Walk is scheduled for Thursday, June 28 from 4pm to 8pm in downtown Fulton.  Proposed Participation Fees – Chamber Member $50, Non-Member $150 but would include membership until October 2007.  A motion was made by Loerop and seconded by Mannix to approve participation fees.  Motion carried. 

Downtown:  The Fulton Retail Development Group reported Julie Boonstra, Picture This, had declined their offer on purchasing the building.  The group is approaching some other business owners about purchasing the building.

Old/New Business:  Nothing new to report on FACE.  The Fulton Masonic Lodge would like to organize a Children’s ID Kit Day and requested assistance from the chamber.  While the chamber can not give a financial donation, they are willing to donate some cookies (baked by board members) and volunteer working the day of the event.  It was noted a letter of review/evaluation of the Chamber Director will need to be provided in mid to late April from the Chamber President. 

A motion was made by Mannix and seconded by Rogis to adjourn meeting.  Motion carried. 
Meeting adjourned at 1:00pm

Next board meeting:  Tuesday, March 13, 2007 at Noon