CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
OCTOBER 17, 2011

5:30PM

Mayor Russell called the meeting to order and directed the clerk to call the roll.  On roll call Mayor Larry Russell, Alderpersons Gene Field, Margaret Crosthwaite, Dan Nederhoff, Warren Juist, Wes Letcher, Howard Van Zuiden and Randy Boonstra answered present.  Alderperson Charles Dykstra was absent. Also in attendance were Bill Shirk - City Attorney, Randy Balk - City Administrator, Dan Clark - Public Works Director, Heather Bennett - Chamber/Tourism Director, Gary Medema - Treasurer and Jim Rhoades - Chief of Police.

The pledge of allegiance was recited and the invocation was given by Terry Merchant from Trinity Reformed Church.  There was no communication from visitors.

Ald. Field moved, seconded by Ald. Letcher to approve the October 3, 2011 regular council meeting minutes.  Roll call vote/all yes/motion carried.

Ald. Van Zuiden moved, seconded by Ald. Boonstra to authorize the bill list.  Roll call vote/all yes/motion carried.

Ald. Van Zuiden moved, seconded by Ald. Crosthwaite to approve the Treasurer's Report.  Roll call vote/all yes/motion carried.

Ald. Letcher moved, seconded by Ald. Van Zuiden to approve the Zajicek Addition Development Agreement and the final plat.  Roll call vote/all yes/motion carried.  This agreement is between the City and Jeff Zajicek, who purchased the property for residential development that was formerly tennis courts on 12th Street.  The agreement specifies the city's costs and responsibilities and Zajicek's costs and responsibilities.

Ald. Boonstra moved, seconded by Ald. Letcher to pass Ordinance No. 1438 Authorizing the City of Fulton, Whiteside County, Illinois to Borrow Funds from the Public Water Supply Loan Program.  Roll call vote/all yes/motion carried.  The ordinance is required by the Illinois Environmental Protection Agency (ILEPA). The interest rate could be somewhere between 2.35% and 2.95% with a term of 20 years.  The project cost estimate is $3,062,000.00.  The City is authorized to borrow funds from the Public Water Supply Loan Program in the aggregate principal amount of $3,600,000.00.  With this program the city is eligible for 25% principal forgiveness.

Ald. Boonstra moved, seconded by Ald. Crosthwaite to approve Amendment No. 1 to the Engineering Agreement for Waterworks Improvements, Design and Construction of Water Treatment Facilities for Well No. 4.  Roll call vote/all yes/motion carried.  The amendment includes the addition of a lump sum fee of $55,000 for additional design services.  This amendment is required for submittal purposes to the ILEPA.

Mayor Russell reported the marina committee has met and visited marinas in Savanna and Sabula.  Mayor Russell attended EZ and TCEDA meetings.

Randy Balk told the council there will be a public meeting on Wednesday, November 9, 2011 at 1:00pm at the Fulton City Hall Council Chambers to hear a presentation about the National Historic Register for downtown Fulton.

Dan Clark said public works will be working on alleys soon.  Poles are going in for the new ball field at Drives Park.  The bases for the replacement lights on the dike are being set, but lights will not be installed until next year.

Jim Rhoades' report included in the packets has a new format comparing currents statistics with the last two years.

Matt Hansen and Geoff Smith, engineers from Willett, Hofmann and Associates had a detailed power point presentation for the City of Fulton capital improvement plan.   The plan includes street improvements, sanitary sewer improvements and water main improvements.  They listed the proposed improvements by priority in each category.  Also shown was the cost estimate for each project. It will be up to the council to decide which projects to do.  Each council member was given a booklet containing the power point presentation information.  Both Hansen and Smith recommended a mixed and balanced approach for the capital improvement plan.

Ald. Boonstra moved, seconded by Ald. Letcher to enter executive session to discuss the purchase, lease or sale of real property.  Roll call vote/all yes/motion carried.

The council entered executive session at 7:03pm.  Executive session minutes are recorded elsewhere.

The council returned to regular session at 7:44pm.

Ald. Boonstra moved, seconded by Ald. Letcher to adopt Plan B for 22nd Avenue Development which is mixed use residential.  Roll call vote/Ald. Boonstra, Crosthwaite, Field, Letcher and Van Zuiden voted yes/Ald. Juist and Nederhoff voted no/motion carried.

Ald. Boonstra moved, seconded by Ald. Letcher to prepare an ordinance removing Lot 16 (northeast corner of 22nd Avenue development area on the south side of 22nd Avenue) from surplus property and putting it up for bid.  Roll call vote/Ald. Boonstra, Van Zuiden, Letcher, Nederhoff, Crosthwaite and Field voted yes/Ald. Juist voted no/motion carried.

Ald. Letcher moved, seconded by Ald. Van Zuiden to adjourn.  Voice vote/all yes/motion carried.  The meeting adjourned at 7:52pm.

Minutes recorded by,

Linda Hollis

City Clerk