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City Council Agenda December 19, 2016

December 19, 2016
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

6. Consent Agenda (All items in the consent agenda will be enacted by a single motion and roll call vote. Any item may be removed upon request by the Mayor or any Alderman and considered individually after all other items of business on the consent agenda).

A. Approve Minutes (pages 1-3)
B. Approve Treasurer’s Report (pages 4-12)
C. Approve Bill List (Located at back of packet)

Action: Motion to approve Consent Agenda

7. Rule on Items Removed from Consent Agenda

8. Unfinished Business

A. 2016 Property Tax Levy and Bond Abatement Ordinances (pages 13-32)

Summary: The 2016 property tax levy is $517,824. This is a 4.98% increase over 2015. Additionally two ordinances abating $350,954 in debt service obligation on three (3) General Obligation Bonds (Series 2012A, Series 2012B and Series 2012C) are also being presented to the Council for consideration. The abatement ordinances must be filed with the County Clerk and notifies the County Clerk not to levy taxes for these debt payments.

Action Needed

B. Closing Cost and Expenses from Sale of Property to Eastern Iowa Propane (page 33)

Summary: Information on all closing costs and expenses


C. Appoint Dale Sikkema as Zoning Officer and revisit Committee Selection for reorganization of zoning ordinances

Action Needed
D. Revised Property Sale Contract for Justin Thoms (pages 34-37)

Action needed to approve contract

E. CDBG Update (Sanitary Sewer Lining Project) (pages 38-41)

Summary: Updates the project status of the sanitary sewer lining project presented by Jill Pepin of Community Funding and Planning Services


9. New Business

A. Sanitary Sewer Lining Project – Bid Openings (pages 42-45)

Summary: Proposals for the Sanitary Sewer Lining Project were received and opened on December 15, 2016. Five proposals were received. The low bid of $458,724.80 was 33.7% under
Willett Hofmann’s estimate. There were also two alternate Bids bringing the total amount of the project cost to $588,986.20. The project budget was $751,595.00. Hoerr Construction was the low bidder. It is Willett, Hofmann & Associates recommendation to award the bid to Hoerr Construction, Inc.

Action Needed

B. Travel Entertainment Policy Resolution (pages 46-53)

Summary: Resolution regulating control of travel, meal and lodging expenses by employees and officers of the City.

Action Needed

C. Marina Committee Request

Summary: The Fulton Marina is requesting that the City Council approve a 5% increase on summer slip rentals beginning this year’s upcoming season. (March 2017) This will generate an estimated $3500 in increased revenue. (Example: Current rent on a 40 foot slip is $1314.00….the 5% increase would be $65.70 on that particular slip size)

Action Needed

D. Committee Assignments (page 54)

Summary: Suggest revisiting prior Committee Assignments. It appears some are no longer active and there are some that have been omitted.


E. 4th Ward Alderman Resignation (page 55)

Summary: Alderman Howard Van Zuiden is resigning his 4th ward alderman seat, effective December 6, 2016

Action Needed

F. Pro-Tem Mayor Appointment

Summary: Mayor Howard Van Zuiden to appoint Alderman Sue Van Kampen as mayor pro-tem

Action Needed

G. January 2017 Council Meeting

Summary: Moving the January 2, 2017 Council Meeting to Tuesday January 3, 2017 at 5:30 p.m. due to offices being closed to celebrate the New Year Holiday.

Action Needed

10. Reports

A. City Council Update – PW Director (page 56)
B. Police Chief (page 57)

13. Adjourn