City Council Meeting Minutes

City of Fulton
Regular Council Meeting Minutes
January 4, 2016

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Dan Nederhoff, Margaret Crosthwaite, Sue VanKampen, Mike VanZuiden and Howard VanZuiden answered “present.” Ald. Len Janis was absent. Also in attendance were Ed Cannon (City Administrator), Bill Shirk (City Attorney), Regina Lehman (Tourism & Community Services Director), Dan Clark (Public Works Director), James Rhoades (Chief of Police), and Clink Kettler (Zoning Officer).

The pledge of allegiance was recited. Pastor Kevin Verhoeven gave the invocation.

During the communication from visitors Mayor Russell noted that everyone present was here regarding matters on the agenda. Jeff DenBesten and Greg Hardy from Timken Drives were present regarding the Vacation ordinance, after the vote Mayor Russell asked them if they were happy with the decision and when they were planning on starting the work. DenBesten and Hardy were happy with the decision and expressed they were going to wait until the weather changed with a general date of June 2016.

Mayor Russell with regret announced the resignation of Len Janis from the City Council (Ward 3) effective immediately. Due to ongoing health issues Janis will no longer be able to serve the City of Fulton.

Mayor Russell asked if there were any questions or comments regarding the last regular City Council meeting minutes. With no further questions Ald. Mask motioned, seconded by Ald. VanKampen to approve the December 21, 2015 regular council meeting minutes. Roll call vote (7 yes, 1 absent) motioned carried.

The first item on the agenda was to appoint the new City Clerk. Mayor Russell pointed out the City Clerk term will be through the remaining term (May 2017). Ald. Field motioned, seconded by Ald. Crosthwaite to appoint Lindsey Renkes as the new City Clerk. Roll call vote (7 yes, 1 absent) motioned carried.

Second item on the agenda was to discuss establishing a consent agenda for the City Council. Ald. Barbara Mask asked a few questions regarding the change to a consent agenda; City Attorney Bill Shirk clarified the questions asked, noting that the mayor or alderman can remove an item from the agenda and vote separately on that item. The consent agenda will eliminate multiple roll calls and speed up the process and flow of the meeting. The ordinance to establish a consent agenda for the City Council will be amended, discussed and voted on at a later date.

The third item on the agenda was the ordinance vacating a portion of 18th Ave North of Lots 5, 8, and 9 in Block 11 of Blake’s Addition, City of Fulton. City Administrator Ed Cannon has been working with employees of Timken Drives in order to satisfy their need, before voting on the ordinance the price mentioned throughout the process was 0.30 per square foot which comes to a total of $1,680. City Attorney Shirk clarified that they must sell the land for something since it is more than half of the total lots. With no further questions Ald. M. VanZuiden motioned, seconded by Ald. Crosthwaite to approve the ordinance. Roll call vote (7 yes, 1 absent).

Mayor’s Report:
Mayor Russell expressed his appreciation for Ald. Janis, stating he would be sending him a thank you card. He also asked for any ideas on who could replace his spot until the term expires. Mayor Russell also shared the thank you notes he received from John Blount and Tammy Garibay in appreciation of the Christmas bonus. He also wanted to congratulate the town on raising $10,000 fro the salvation army, $9,000 for the families of Fulton to make sure all kids have presents under the tree and 5,000 meals were served at the Christmas dinner at the fire station.

Administrator’s Report:
Administrator Cannon included his written report and pointed out the Rock Island Economic Development bought four properties and plan on starting construction soon will a completion time of June 2016. Cannon also mentioned Fulton qualifies for the USDA Rural Business Development Grant, we have missed the 2016 deadline but can wait until 2017 to apply. The grant is for up to $99,000 with an expected cost to fix the water main of $200,000. If granted the funds the remaining amount would come from bonds. It was also noted City Attorney Shirk checked into the Liquor licenses and video gaming and we do not have the power to decide who can or cannot get a gaming licenses, they come hand in hand when granting a liquor license.

Reports:
Chief of Police Rhoades wanted to express appreciation for the Christmas bonus the officers received, he knows how hard they work and the bonus was a good way to reward them.

Public Works Director Clark also wanted to express appreciation for the Christmas bonus; he had many of them verbally thank him for the bonus.

Ald. Field motioned, seconded by Ald. VanKampen to adjourn. With voice agreement, the meeting adjourned at 5:58 PM.

Minutes recorded by,

Lindsey Renkes
Fulton City Clerk

CITY OF FULTON
REGULAR COUNCIL MEETING
January 4, 2016
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approval of December 21, 2015 minutes (pages 1-3)

6. Items for Consideration

A. City Clerk Appointment

Summary: Mayor Russell appoints Lindsey Renkes to serve as City Clerk. Lindsey Renkes will serve the unexpired term of former City Clerk Jackie Wilken (until May 2017). This appointment requires the advice and consent of the city council.

Action: Approve Appointment

B. Ordinance to Establish a Consent Agenda for the City Council (pages 4-5)

Summary: Consolidates routine matters under a single motion and vote by the City Council.

Action: Discussion Only (first reading)

7. Old Business

A. Ordinance Vacating a Portion of 18th Avenue North of Lots 5,8, and 9 in Block 11 of Blake’s Addition, City of Fulton (pages 6-8)

Summary: Vacation request by Timken Drives.

Action: Approve Vacation Ordinance

8. Reports

Mayor
Administrator (page 9)
Aldermen Reports

9. Adjourn

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
DECEMBER 21, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Dan Nederhoff, Margaret Crosthwaite, Sue Van Kampen, Len Janis, Mike Van Zuiden and Howard Van Zuiden answered “present.” Also in attendance were Ed Cannon- City Administrator, Bill Shirk- City Attorney, Regina Lehman- Tourism & Community Services Director, Dave Bartels- Patrol Officer, and Amanda Fosdick – City Treasurer.

The pledge of allegiance was recited. Pastor Roy Ann Mathews gave the invocation.

During communication from visitors Mayor Russell introduced Lindsey Renkes. Ms. Renkes is interested in the City Clerk position.

Mayor Russell asked if there were any questions or comments on the last regular City Council meeting minutes. With no further discussion Ald. Mask motioned, seconded by Ald. Van Kampen to approve the December 7, 2015 Regular Council Meeting minutes. Roll call vote/all yes/ motion carried.

Next, the Council reviewed the Bill List. Ald. Field asked about an expense for a motor at the marina. Administrator Cannon clarified the use of the motor. Ald. Field also asked about an advertising expense. TCS Director Lehman clarified the advertisement will be ran in four issues. Ald. Van Kampen asked about an expense for a directional bore. Administrator Cannon explained that Public Works had to bore under Highway 84 for the new development at the intersection of Highway 136 and 84. Ald. Mask asked about expenses for Nextel and cell phone reimbursements. Administrator Cannon explained the Police Department and Public Works use radios and cell phones to communicate and these are the costs for them to do so effectively. With no further questions, Ald. Field motioned, seconded by Ald. Crosthwaite to approve the bill list. Roll call vote/ all yes/ motion carried.

Next, the Council reviewed the Treasurer’s Report. Ald. Mask motioned, seconded by Ald. Janis to approve the Treasurer’s Report. With no further discussion there was a roll call vote/ all yes/ motion carried.

The first item on the agenda was the 2015 Property Tax Levy and Bond Abatement Ordinances. The 2015 property tax levy is $495,467. This is a 5% increase over 2014. Additionally two ordinances abating $355,158 in debt service obligation on three General Obligation Bonds (Series 2012A, 2012B, and 2012C) are also being presented to the Council for consideration. The abatement ordinances must be filed with the County Clerk and notifies the County Clerk not to levy taxes for these debt payments. Ald. Mask voiced her concern about making a decision based on the possibility that there will be a tax freeze. Ald. Mike Van Zuiden reminded the Council of their discussion during their Budget Planning Workshop and how this was needed to balance the budget. Ald. Mike Van Zuiden motioned, seconded by Ald. Nederhoff to approve 2015 Tax Levy Ordinance 1531 and Bond Abatement Ordinances 1532 & 1533. Roll call vote/ all yes/ motion carried.

Second, Administrator Cannon explained that Timken requested the city vacate the eastern 100 feet of the 800 block of 18th Avenue. The Council reviewed the maps provided in the agenda to get a better idea of the request. Ald. Mask said she was supportive of the request. City Attorney Shirk told the Council they’d have to charge something per square foot for the request.

Third, Administrator Cannon submitted a Request for Proposal to solicit proposals to replace the city accounting software. Administrator Cannon explained that the average lifespan of municipal software is 7-9 years. The City of Fulton’s accounting software is about 20 years old. They are having compatibility issues and at risk of losing a significant amount of data. The cost to replace the software would be $25,000- $35,000, whereas the cost to upgrade would be around $6000. Ald. Crosthwaite motioned, seconded by Ald. Janis to approve the request for proposal. Roll call vote/ all yes/ motion carried.

Fourth, Mayor Russell explained that a Christmas bonus of $200 for Fulton full-time employees and $100 for part-time employees has been given since 2003. He said this is not an obligation, nor part of the employees’ benefits package, but a way for the Council to let employees know they appreciate their work. Ald. Field motioned, seconded by Ald. Mike Van Zuiden to approve the bonus. Roll call vote/ all yes/ motion carried.

Fifth, Mayor Russell wanted to inform the Council that there is concern with the number of liquor/video gaming licenses the city has. If there are new businesses coming to town then will there be enough licenses for everyone. Mayor Russell clarified that no new business has inquired about getting a license yet.

Lastly, there has been a request for additional self-storage buildings on someone’s personal property which is already zoned industry. Mayor Russell said there are already so many storage units in this city that it’d be nice to see industry zoned property to be used for a business that would generate jobs. Ald. Mike Van Zuiden agreed the city has too many storage units, but isn’t interested in telling someone what to do with their personal property.

MAYOR’S REPORT:
Mayor Russell included his written report.

ADMINISTRATOR’S REPORT:
Administrator Cannon included his written report.

REPORTS:
Patrol Officer Bartels reported that they think the person who burglarized Shell is the same person who has committed other burglaries in neighboring communities.

With no further business, Ald. Mike Van Zuiden moved, seconded by Ald. Van Kampen to adjourn. With voice agreement the meeting adjourned at 6:42 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk

CITY OF FULTON
Regular City Council Meeting
December 21, 2015
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approve December 7, 2015 Regular Council Meeting minutes (pages 1-3)

6. Approve Bill List (located at end of packet)

7. Approve Treasurer’s Report (pages 4-12)

8. Items for Consideration

A. 2015 Property Tax Levy and Bond Abatement Ordinances (pages 13-29)

Summary: The 2015 property tax levy is $495,467. This is a 5% increase over 2014. Additionally two ordinances abating $355,158 in debt service obligation on three (3) General Obligation Bonds (Series 2012A, 2012B, and 2012C) are also being presented to the Council for consideration. The abatement ordinances must be filed with the County Clerk and notifies the County Clerk not to levy taxes for these debt payments.

Action: Approve 2015 Tax Levy Ordinance and Bond Abatement Ordinances

B. Street Vacation Request (pages 30-31)

Summary: Timken requests the city vacate the eastern 100 feet of the 800 block of 18th Avenue.

Action: Discussion

C. Municipal Accounting and Utility Billing Software Replacement Request for Proposals
(pages 32-48)

Summary: RFP to solicit proposals to replace the city accounting software.

Action: Approve RFP

D. Staff Christmas Bonus

Summary: A Christmas bonus of $200 for Fulton full-time and $100 for part-time employees is recommended. The Christmas bonus is a practice dating back to 2003.

Action: Approve bonus.

E. Fulton Liquor Licenses

Summary: Request to increase number of available licenses

Action: Discussion

F. Self-Storage Facilities

Summary: Request for additional self-storage buildings

Action: Discussion

9. Old Business

10. Reports
Administrator (page 49-52)
Police Chief (page 53)
Aldermen Report

11. Adjourn

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
DECEMBER 7, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Dan Nederhoff, Sue Van Kampen, Len Janis, and Howard Van Zuiden answered “present.” Ald. Mike Van Zuiden was absent and Ald. Margaret Crosthwaite arrived a few minutes late. Also in attendance were Ed Cannon- City Administrator, Bill Shirk- City Attorney, Dan Clark- PW Director, Regina Lehman- Tourism & Community Services Director, James Rhoades- Chief of Police and Clink Kettler- Zoning Officer.

The pledge of allegiance was recited. Pastor Wayne gave the invocation.

During communication from visitors Ald. Field asked if they can discuss Christmas bonuses for city employees at tonight’s meeting. Mayor Russell said they will add it to the agenda for December 21st. They could not vote on that tonight since it wasn’t on the agenda.

Mayor Russell asked if there were any questions or comments on the last regular City Council meeting minutes. With no further discussion Ald. Mask motioned, seconded by Ald. Howard Van Zuiden to approve the November 16, 19, and 30, 2015 Regular and Continuation Council Meeting minutes. Roll call vote/6 yes 2 absent/ motion carried.

The first item on the agenda was a report from the Fulton Chamber of Commerce. April Eshelman, Director of the Fulton Chamber of Commerce, gave their financial report from the last six months. The Chamber is asking the City of Fulton for the $13,500 for next year again. She explained that they have three fundraisers worked into next year so they will hopefully not need the City’s assistance the following year. Ald. Mask asked where they make their most funds now. Ms. Eshelman said the largest portion of their revenues came from dues from businesses and those memberships are comparable to last years’ numbers. Mayor Russell thanked her for the report.

Second, Ald. Mask motioned, seconded by Ald. Crosthwaite to approve ordinance establishing rates for solid waste disposal. The ordinance establishes new garbage fees which include a $.80 monthly administrative fee. Roll call vote/ 6 yes, 1 no, 1 absent/ motion carried.

Third, Administrator Cannon reviewed a Land Use Plan for the 112 acres in the Industrial Center. The Land Use Plan was created by the Fulton Industrial Council and it included: Site Description, Development Goals and Objectives, Commercial District, Industrial District, Target Industries, and Other Takeways from the Land Use Meeting.

Fourth, Illinois Open Meeting Act requires municipalities to give public notice of its annual schedule of regular meetings at the beginning of each calendar or fiscal year. Ald. Janis motioned, seconded by Ald. Crosthwaite to approve the calendar. Roll call vote/ 7 yes, 1 absent/ motion carried.

Fifth, the Council reviewed the 2016 Municipal Priorities List that were established during the November 19th and 30th Budget Priority Workshops. Ald. Howard Van Zuiden motioned, seconded by Ald. Crosthwaite to approve the priority list with the following exceptions: remove Housing Priority 4 – Trailer Park Beautification (because it’s privately owned) and adding to Housing Priority 2 “develop assisted living housing”. Roll call vote/ 7 yes, 1 absent/ motion carried.

Lastly, Administrator Cannon said the 2015 property tax estimate is $495,467, which represents a 5% increase over 2014. He also explained that he prepared a preliminary budget this fall which showed the City of Fulton will have about a $50,000 deficit for next year. Because of the deficit Administrator Cannon is recommending a 5% increase for the 2015 Property Tax Levy.

MAYOR’S REPORT:
Mayor Russell included his written report.

ADMINISTRATOR’S REPORT:
Administrator Cannon included his written report and pointed out his Request for Proposal (RFP) to solicit bids to replace the city’s accounting and utility billing software. He will present bids in January.

REPORTS:
PW Director Clark said he is receiving a lot of calls about the condition of alleys in town. He said they service them in the fall and spring and it’s because of all the rain that people are having issues.

Chief of Police Rhoades reported that he attended a meeting at the Thomson Federal Prison. They currently have 98 minimum security inmates and about 235 staff members with about 17 more starting in January.

TCS Director Lehman reported that the Christmas Walk was very well attended. She also started a 3rd- 5th grade Kid’s Club in the Community Center.

Ald. Mask submitted the Martin House monthly financial report.

Ald. Van Kampen motioned, seconded by Ald. Howard Van Zuiden to enter closed session to discuss collective bargaining matters and set the price for sale or lease of city-owned property. Roll call vote/ 7 yes, 1 absent/ motion carried. The Council entered closed session at 6:38 PM.

Ald. Mask motioned, seconded by Ald. Van Kampen to exit closed session. Roll call vote/ 7 yes, 1 absent/ motion carried. The Council exited closed session at 6:57 PM.

With no further business, Ald. Field moved, seconded by Ald. Van Kampen to adjourn. With voice agreement the meeting adjourned at 6:57 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk

CITY OF FULTON
REGULAR COUNCIL MEETING
December 7, 2015
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approval of November 16, 19, and 30, 2015 Regular and Continuation Meeting minutes (pages 1-5)

6. Items for Consideration

A. Report from Fulton Chamber of Commerce

B. Ordinance Establishing Rates for Solid Waste Disposal (pages 6-7)

Summary: Establishes new garbage fees which include a $0.80 monthly administrative fee.

Action: Approve ordinance

C. 112-Acre Land Use Plan (pages 8-10)

Summary: Recommendations from the Fulton Industrial Council.

Action: Discussion

D. 2016 Municipal Calendar (page 11)

Summary: Illinois Open Meeting Act requires municipalities to give public notice of its annual schedule of regular meetings at the beginning of each calendar or fiscal year.

Action: Approve Calendar

E. 2016 Municipal Priority List (page 12)

Summary: Municipal priorities established during Nov 19th and Nov 30th Budget Priority Workshops.

Action: Approve Priority List

F. 2015 Property Tax Levy Estimate (pages 13-17)

Summary: The 2015 property tax estimate is $495,467, which represents a 5% increase over 2014.

Action: Discussion

7. Old Business

8. Reports

Mayor (pages 18-20)

Administrator (pages 21-22)

Aldermen Reports

Martin House Report (pages 23-24)

9. Closed Session to discuss collective bargaining matters and to set the price for sale or lease of city –owned property.

10. Return to Open Session

11. Adjourn

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
NOVEMBER 16, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Dan Nederhoff, Sue Van Kampen, Len Janis, Mike Van Zuiden and Howard Van Zuiden answered “present.” Also in attendance were Ed Cannon- City Administrator, Bill Shirk- City Attorney, Dan Clark- PW Director, Regina Lehman- Tourism & Community Services Director, James Rhoades- Chief of Police, Amanda Fosdick- City Treasurer, Ron Shear – Chairman of the Zoning Board of Appeals, and Clink Kettler- Zoning Officer.

The pledge of allegiance was recited. Pastor Wayne gave the invocation.

There was no communication from visitors.

Mayor Russell asked if there were any questions or comments on the last regular City Council meeting minutes. With no further discussion Ald. Van Kampen motioned, seconded by Ald. Mike Van Zuiden to approve the November 2, 2015 regular Council Meeting minutes. Roll call vote/all yes/ motion carried.

Next, the Council reviewed the Bill List. Ald. Crosthwaite asked about a $1500 charge for tree removal on 11th Ave. Mayor Russell asked Dan to take the tree down. He was unaware that it would cost that much. He asked if they could discuss this later in the agenda. With no further discussion Ald. Howard Van Zuiden motioned, seconded by Ald. Mask to approve the Bill List. Roll call vote/ all yes/ motion carried.

Next, the Council reviewed the Treasurer’s Report. With no further discussion Ald. Janis motioned, seconded by Ald. Nederhoff to approve the Treasurer’s Report. Roll call vote/ all yes/ motion carried.

Mayor Russell addressed the first item on the agenda which was reviewing proposals from Moring Disposal and Republic Services Inc. for municipal garbage service. The Finance Committee recommends renewing the contract with Moring Disposal. Ald. Mask motioned, seconded by Ald. Field to renew the municipal garbage service contract with Moring Disposal. Roll call vote/ all yes/ motion carried.

Second, the Finance Committee recommends adding a $.80 monthly administrative fee to the municipal garbage rate. The fee allocates garbage billing costs to the garbage utility fund instead of the general fund. This will save the General Fund $15,642.00 a year. Ald. Howard Van Zuiden asked why they would start doing this now if they’ve never done it before. Mayor Russell explained that it’s just good accounting to allocate funds for garbage expenses. Ald. Mask agreed this was a good accounting practice and motioned, seconded by Ald. Van Kampen to add $.80 administrative fee to the municipal garbage rate. Roll call vote/ 6 yes, 2 no/ motion carried.

Third, Mayor Russell asked the Council to discuss their thoughts on changing the downtown parking time limit from 2 hours to 4 hours. Administrator Cannon explained that there were some issues with patrons only having a two hour window to park downtown. Larry Leonard, owner of Large One’s Pub said he lost customers because patrons of his establishment were issued a ticket while they were in one day watching a football game. Ald. Howard Van Zuiden asked why even have a limit at all if you’re going to increase it to 4 hours. Ald. Mike Van Zuiden agrees with not having a limit at all if the City of Fulton wants the downtown to be welcoming. Ald. Van Kampen said she believes it’s up to the owner of that building/business to police their employees and/or tenants from parking on 4th Street. Mayor Russell appreciated everyone’s input on the topic.

Fourth, Mayor Russell asked the Council to discuss two available lots owned by the city in Heritage subdivision on 5th Ave between 9th and 10th streets. The lots are listed as “surplus” so the city cannot sell them for less than 80% of their appraised value. Removing these two properties from surplus will allow the City to accept bids or list the property with a realtor which should expedite their sale. Ald. Mask asked to see what it would cost the city to get sewer, water, and a street there.

Fifth, Matthew and Betsy Robinson wish to sell back to the City the property they purchased in the Heritage subdivision in October 2013. According to the Cash Sale Contract, Fulton has the right to repurchase the property should the Robinson’s fail to build a residence within 42 months. The Robinson’s explained that they found a house in Fulton that they would like to purchase instead of building, but cannot do so until they sell the lot. They cannot sell the lot easily with this contract in place either. Ald. Howard Van Zuiden asked why the City would want to buy back more land when they already own 2 lots there. Ald. Howard Van Zuiden motioned, seconded by Ald. Van Kampen to release the option to buy back the lot so Robinson’s can sell the lot on their own. Roll call vote/ 5 yes, 3 no/ motion carried.

Sixth, the Zoning Board of Appeals presented a recommendation to grant a rezoning request for the property located at 812 18th Avenue owned by Timken Drives. The request: rezone said property from residential to industry. Ald. Mike Van Zuiden motioned, seconded by Ald. Mask to approve the variance request. Roll call vote/ all yes/ motion carried.

Seventh, the Council was asked to approve street closures during the annual Christmas Walk festivities on Friday, December 4, 2015. Ald. Crosthwaite motioned, seconded by Ald. Mask to approve the street closures for the Christmas Walk. Roll call vote/ all yes/ motion carried.

Lastly, the Council discussed authorization to connect a lateral line to City storm sewer system on 13th Street to replace the current illegal connection to the City sanitary system subject to terms to be negotiated between Warren Amman and the City Administrator. Mr. Amman explained that they have an ongoing water problem in their back yard. Every time there is 1 inch of rain he gets five other people’s rain water in his back yard. He has sump pumps in the back yard that pump to 11th Ave currently. Mr. Amman is proposing to bore a 4” PBC pipe 150 ft. to the street at their own expense. Then asking the city to ty into the storm drain and amend the sidewalk. PW Director asked whose responsibility the pipe would be down the road. There are issues about being able to locate the pipe down the road if people don’t know it’s there because it’s not city property. Ald. Mask would like to know the cost to the city for dropping the line in the sewer and sidewalk repairs. Mayor Russell apologized for the $1500 tree removal fee. It was another element to this problem and in hind sight should have just trimmed a limb. He was trying to help fix the bigger problem. Ald. Mike Van Zuiden motioned, seconded by Ald. Howard Van Zuiden to proceed with negotiations with Mr. Amman on fixing this problem. Roll call vote/ all yes/ motion carried.

MAYOR’S REPORT:
Mayor Russell included his written report. He also announced Jackie Wilkin has resigned as City Clerk effective January 1, 2016.

ADMINISTRATOR’S REPORT:
Administrator Cannon included his written report.

REPORTS:
Chief of Police Rhoades included a written report.

PW Director Clark included a written report.

With no further business, Ald. Mask moved, seconded by Ald. Mike Van Zuiden to adjourn to reconvene Thursday, November 19th for a Capital Budget Workshop. With voice agreement, the meeting adjourned at 6:50 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk

CITY OF FULTON
Regular City Council Meeting
November 16, 2015
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approve November 2, 2015 Regular Council Meeting minutes (pages 1-2)

6. Approve Bill List (located at end of packet)

7. Approve Treasurer’s Report (pages 3-11)

8. Items for Consideration

A. Municipal Garbage Service Contract (page 12)

Summary: Fulton received proposals from Moring Disposal and Republic Services Inc. for municipal garbage service. Upon review, Finance Committee recommends renewing the contract with Moring Disposal.

Action: Approve garbage service contract

B. Administrative Fee for Municipal Garbage Service (page 13)

Summary: Finance Committee recommends adding a $0.80 monthly administrative fee to the municipal garbage rate. The fee allocates garbage billing costs to the garbage utility fund instead of the general fund. This will save the General Fund $15,642.00 a year.

Action: Approve administrative fee

C. Downtown Parking Limit Change

Summary: Recommendation to change the downtown parking time limit from 2-hours to 4-hours.

Action: Discussion only

D. Heritage Subdivision Residential Lots

Summary: The city has two available lots in Heritage subdivision on 5th Ave. between 9th and 10th Streets. The lots are listed as “surplus” so the city cannot sell them for less than 80% of their appraised value. Removing these two properties from surplus will allow the City to accept bids or list the property with a realtor which should expedite their sale.

Action: Discussion only

E. Robinson Property

Summary: Matthew and Betsy Robinson wish to sell back to the City the property they purchased in the Heritage subdivision in October 2013. According to the Cash Sale Contract, Fulton has the right to repurchase the property should the Robinson’s fail to build a residence within 42 months.

Action: Approve/Disapprove repurchase

F. Rezoning - Variance Request (page 14)

Summary: The Zoning Board of Appeals is presenting a recommendation to grant a rezoning request for the property located at 812 18th Avenue owned by Timken Drives. The Request: rezone said property from residential to industry.

Action: Approve/Disapprove

G. Street Closures for Annual Christmas Walk (pages 15-16 with map attachments)

Summary: Request for street closures during the annual Christmas Walk Festivities on Friday, December 4, 2015.

Action: Approve request

H. Authorize a lateral line connection to City Storm Sewer System

Summary: Authorization to connect a lateral line to City storm sewer system on 13th Street to replace the current illegal connection to the City sanitary system subject to terms to be negotiated between Warren Amman and the City Administrator.

Action: Approval Recommended

9. Old Business

10. Reports

Mayor - (page 17)
Administrator - (page 18)
Chief of Police – (page 19)
Public Works Director – (page 20 – with attachments)
Aldermen Reports

11. Adjourn

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
NOVEMBER 2, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Dan Nederhoff, Sue Van Kampen, Len Janis, Mike Van Zuiden and Howard Van Zuiden answered “present.” Also in attendance were Ed Cannon- City Administrator, Dan Clark- PW Director, Regina Lehman- Tourism & Community Services Director, James Rhoades- Chief of Police, and Clink Kettler- Zoning Officer.

The pledge of allegiance was recited. Pastor Kevin gave the invocation.

Mayor Russell asked if there were any communication from visitors. Representatives from Morning Disposal thanked the Council for choosing them for garbage services for the past 25 years. They asked if the Council had any questions and the Council commended them for their great service.

Mayor Russell asked if there were any questions or comments on the last regular City Council meeting minutes. With no further discussion Ald. Mike Van Zuiden motioned, seconded by Ald. Janis to approve the October 19, 2015 regular Council Meeting minutes. Roll call vote/all yes/ motion carried.

Mayor Russell addressed the first item on the agenda which was an ordinance granting special use permit for Paul Banker to construct an 1820 sq. ft. accessory building for personal storage without a personal residence at 407 24th Ave. Ald. Mike Van Zuiden motioned, seconded by Ald. Van Kampen to approve Ordinance Authorizing Special Use Permit for Certain Property. Roll call vote/all yes/ motion carried.

Second, was another ordinance granting a special use permit for Zaye D. Bass to use an accessory building for commercial purposes at 2317 4th Street. Ald. Mask motioned, seconded by Ald. Van Kampen to approve Ordinance Authorizing Special Use Permit for Certain Property. Roll call vote/all yes/ motion carried.

Third, Administrator Cannon reviewed the Development Agreement between the City of Fulton and Dispensary Holding Company, LLC. The developer will construct a $1.4M, 10,500 sq. ft. commercial building consisting of a medical cannabis dispensary and at least two additional commercial units at the southeast corner of IL Rt. 136 and IL Rt. 84. The agreement includes an 80% property tax reimbursement for TIF eligible expenses, and a 20% reimbursement of all sales taxes generated at the location. Ald. Mike Van Zuiden motioned, seconded by Ald. Crosthwaite to approve the agreement. Roll call vote/all yes/ motion carried.

MAYOR’S REPORT:

Mayor Russell included his written report. Ald. Mask asked to reconvene the Steering Committee to discuss the status of all the Fulton Forward projects. Mayor asked that it be put on the agenda to discuss whether Fulton continues to market itself for tourism.

ADMINISTRATOR’S REPORT:

Administrator Cannon included his written report. He stated that the Garbage Service Contract is up on December 1, 2015. He will present proposals from two different companies at the next meeting. Also, he’d like to schedule a budget priority workshop for November 19th at 6:30 PM. Tourism can be discussed at this meeting.

REPORTS:

Regina Lehman, Tourism & Community Services Director, updated the Council on activities taking place the RFCC. They had 26 women attend a wreath-making class recently. She also has a survey out to high school students to see what type of activities they’d like to see in the RFCC.

With no further business, Ald. Howard Van Zuiden moved, seconded by Ald. Janis to adjourn. With voice agreement, the meeting adjourned at 6:10 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk

3 CITY OF FULTON
REGULAR COUNCIL MEETING
November 2, 2015
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approval of minutes (pages 1-4)

6. Items for Consideration

A. Ordinance Authorizing Special Use Permit for Certain Property (pages 5-6)

Summary: This ordinance grants a special use permit for Paul Banker to construct a 1820 Sq. Ft. accessory building for personal storage without a personal residence at 407 24th Ave.

Action: Approve ordinance

B. Ordinance Authorizing Special Use Permit for Certain Property (pages 7-8)

Summary: This ordinance grants a special use permit for Zaye D. Bass to use an accessory building for commercial purposes at 2317 4th St.

Action: Approve ordinance

C. Development Agreement between the City of Fulton and the Dispensary Holding Company, LLC (pages 9-40)

Summary: Developer will construct a $1.4M, 10,500 sq. ft. commercial building consisting of a medical cannabis dispensary and at least two additional commercial units at the southeast corner of IL Rte. 136 and IL Rte. 84. The agreement includes an 80% property tax reimbursement for TIF eligible expenses, and a 20% reimbursement of all sales taxes generated at the location.

Action: Approve agreement

7. Old Business

8. Reports

Mayor (page 41)

Administrator (page 42)
Tourism and Community Center Report (page 43)

Andresen Nature Center Report (pages 44-47)

Aldermen Reports

9. Adjourn