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City Council Meeting Agenda February 16, 2016

February 16, 2016
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Consent Agenda: All items in the consent agenda will be enacted by a single motion and roll call vote. Any item may be removed upon request by the Mayor or any Alderman and considered individually after all other items of business on the consent agenda.

A. January 18, 2016 Regular City Council Meeting Minutes (pages 1-3)

B. Treasurer’s Report (pages 4-12)

C. Bill List (located at the back of packet)

Action: Approve Consent Agenda

6. Rule on Items Removed from Consent Agenda

7 Items for Consideration:

A. Oath of Office for Wes Letcher

B. Drives Building Update (pages 13-14)

Summary: Question and answer period for the Drives Exploratory Committee

Action: Discussion only

C. Alternative Proposal Openings for Development of old JT Cullen Site

Summary: To comply with the TIF Act, Fulton published a notice requesting alternative proposals for the purchase and development of the old JT Cullen site.

Action: Open and Read Proposals

D. Purchase Agreement with Bear Capital, LLC (pages 15-28)

Summary: Allows Bear Capital, LLC to secure the land commonly known as the old JT Cullen site in order to submit a final application to the Illinois Housing Development Authority to develop a 40-unit Section 42 Tax Credit housing development. Terms include $10,000 in earnest allowing Bear to secure the property until September 15, 2016 to complete a feasibility study on the proposed development, with the option of three 30 day extensions, each with an additional $5,000 in earnest money. Upon closing Bear Capital will purchase the property for $175,000 less earnest money.

Action: Approve agreement

E. Ordinance #1536 Approving a Purchase Agreement for the Sale of City Real Estate to Bear Capital, LLC (pages 29-31)

Summary: Authorizes Fulton to execute purchase agreement to sell former JT Cullen site to Bear Capital, LLC for the development of a 40-unit Section 42 family housing development.

Action: Approve ordinance

F. Resolution 261 Adopting the Whiteside Multi-Jurisdictional All Hazards Mitigation Plan (pages 32-33)

Summary: The plan identifies mitigation projects throughout Whiteside County and authorizes Federal Emergency Management Agency (FEMA) funding for mitigation projects.

Action: Approve resolution

G. Bar screen repair at Waste Water Treatment Plant (pages 34-42)

Summary: Fulton received two quotes from JWC Environmental to repair the bar screen at the WWTP. The first quote for $9,468.08 replaces bent and broken links and does not come with a warranty. The second quote for $15,000 replaces the chain and carries a 1-year warranty. Recommend using W/S Depreciation Fund reserves (Fund 55) for the repair.

Action: Approve using Fund 55 (W&S Depreciation) reserves for repair.

H. Agreement for Professional Services (pages 43-44)

Summary: Agreement with Community Funding & Planning Services to complete the Special Grant Conditions for the $406,000 Community Development Block Grant to line the sanitary sewers in Fulton’s Third Ward. Project fee for this service is $3,000 and will be paid out of the CDAP grant funds.

Action: Approve Agreement

I. City Auditor Engagement (pages 45-51)

Summary: WIPFLi has submitted a proposal to serve as Fulton’s independent auditor for the year ending April 30, 2015. Their fee is $16,800, which is a $300 increase over last year’s fee.

Action: Engage WIPFLi to serve as Fulton’s auditor for FY2016

8. Old Business

9. Reports

Administrator (page 52)
Public Works Director (pages 53-56)
Police Chief (pages 57-58)
Aldermen Reports
Tourism/RFCC Director (pages 59-65)

10. Executive Session to discuss collective bargaining

11. Return to Open Session

12. Adjourn