De Immigrant Windmill

City Council Meeting Minutes August 15, 2016

City of Fulton
Regular Council Meeting Minutes
August 15, 2016

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, Dan Nederhoff, Mike VanZuiden and Howard VanZuiden answered, “present.” Also in attendance were, Ed Cannon (City Administrator), Officer Hamilton & Flack (Police Officer), Bill Shirk (City Attorney), Dan Clark (Public Works Director), Regina Lehman (Tourism Director) and Dale Sikkema (Zoning Board).

The pledge of allegiance was recited. Pastor Wayne Wiersema gave the invocation.

During the communication from visitors Barb Suehl-Janis pointed out her item did not make it on the agenda, she wanted the council to be aware of the event going on September 1, 2016 at 5:30. They are having a windmill appreciation and are requesting a street closure. Barb was directed to speak with Director Clark and Chief Rhoades regarding the event. Others present include, Randy Boonstra, Chuck Dykstra, Yang EeHan Linda Russell, Ben & April Eschelman, Al Schuitema, Clink Kettler, Bob & Trudy Feldt, Arlene Conisdine, Chris Meyers, James Stratton, Zach Lawler, Nick Heid, and Gary Medema.

Ald. Mike VanZuiden requested item 8C Suggested change to Harbormaster Power and Duties Fulton Municipal code be removed from the agenda, Ald. H. VanZuiden supported the request. The item was removed.

Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration July 5, 2016 City Council Regular Meeting Minutes Appoint Brad Houzenga and Jason Brewer to Zoning Board of Appeals, Approve Treasurer’s Report, Budget to Actual and Approve Bill List. Ald. Mask asked a few questions regarding the Bill List, Admin Clark was able to clarify questions. With no further questions or concerns Ald. M. VanZuiden motioned, seconded by Ald. Letcher to approve the consent agenda. Roll call vote (8 yes).

Unfinished business:

The first item for discussion is the Dangerous Building. In order to proceed with the process the council is needing to approve going forward with the process and sending a demand letter to the owner. It was asked if the fire department still burns down houses, Dale Sikkema was able to clarify no that would not be an option especially with it being so close to another occupied home. Attorney Shirk wanted the council to know the process can get expensive and the city will be required to demo if they get far enough. With no further discussion Ald. Mask motioned, seconded by Ald. VanKampen to move forward and send the demand letter. Roll call vote (8 yes).
The second item on the agenda was Ordinance to Borrow Funds, which authorizes Mayor and Clerk to sign 2-year promissory note with First Trust and Savings Bank at 1.73% for new police vehicle. With no questions or concerns Ald. Mask motioned, seconded by Ald. Nederhoff to approve the Ordinance to Borrow Funds for the new police vehicle. Roll call vote (8 yes).

New Business:

The third item for consideration is the Internal Financial Control Policy. Ald. Mask asked to do more research on the limits and spending on City credit cards. Would be happy to be on the committee to do the research to help refine policies and decided what the credit cards can be used to purchase. Ald. VanKampen suggested transaction from credit cards be added to the monthly bill list. With further questions it was decided to skip and talk about and date and time.

The fourth item for consideration was Street Closure Requests. Included in the packet is the information on block parties and car show that are requesting streets to be blocked off during the events. With no further questions or concerns Ald. Mask motioned, seconded by Ald. Letcher to approve the street closures. Roll call vote (8 yes).

The fifth item is to remind everyone the September City Council Meeting Date will be September 6, 2016 at 5:30 PM.

Reports:

Mayor Russell included his written report.

Administrator Cannon included his written report.

Public Works Director Clark included his report.

Officer Rhoades included his written report.

Ald. M. VanZuiden asked to stay on the Executive committee to see it through. Mayor Russell is going to review the draft committee assignments and make changes.

Ald. Letcher motioned, seconded by Ald. Field to enter closed session to discuss personnel. Roll call vote (8 yes). The council entered closed session at 6:22 PM.

Ald. Letcher motioned, seconded by Ald. VanKampen to exit closed session. Roll call vote (8 yes). The council exited closed session at 6:31 PM.

With no further business, Ald. Mask motioned, seconded by Ald. Letcher to adjourn. With voice agreement the council adjourned at 6:33 Pm.

Minutes recorded by,

Lindsey Renkes
Fulton City Clerk