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City Council Meeting Minutes, June 6, 2016

City of Fulton
Continuation Council Meeting Minutes
June 6, 2016

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, Dan Nederhoff M. VanZuiden and H. VanZuiden answered, “present.” Ald. Barbara Mask was “absent.” Also in attendance were Bill Shirk (City Attorney), Ed Cannon (City Administrator), James Rhoades (Police Chief) Dan Clark (Public Works Director), and April Eschelman (Chamber of Commerce Director).

The pledge of allegiance was recited. Pastor Royann Matthews gave the invocation.

During the communication from visitors everyone present was there regarding a matter on the agenda. Present as visitors were Randy Boonstra, Bob Witten, Clink Kettler and Chuck Dykstra.

Ald. Crosthwaite motioned item H Fulton Marina Refund be removed from the agenda, seconded by Ald. M. VanZuiden. Roll call (7 yes, 1 absent).

Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration are the May 16, 2016 City Council Meeting Minutes and the May 23, 2016 City Council Continuation Meeting Minutes. One correction was made to the minutes, Ald. Crosthwaite clarified she voted “No” on the Blessing of the Bikes request. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. M. VanZuiden to approve the consent agenda. Roll call vote (7 yes, 1 absent).

The first item for consideration is the Resolution recognizing William Brinkman for his service to the Fulton Community. Mayor Russell read the resolution out loud for everyone to hear, with no questions or concerns Ald. H. VanZuiden motioned, seconded by Ald. Letcher to approve the Resolution recognizing Mr. Brinkman. Roll call vote (7 yes, 1 absent).

The second item for consideration is the TCEDA update. Randy Boonstra gave the update explaining how the organization is out to help small businesses grow. He explained how the prison is on the right track to open in he near future. TCEDA has a link on their website that allows people moving to the area to see potential rentals in the tri-county, especially those moving for a job at the prison. He also mentioned the Board of Directors must change its by laws to include more members, they must now have two union members on the board, they only had one and he recently resigned. Randy asked if the City of Fulton was still willing to give to TCEDA, is it in the budget? It was originally mentioned they would donate $500. With no questions or concerns the council moved to the next item on the agenda.

The third item for consideration is the Bluegrass Festival and Jordan Feliz Concert at Heritage Canyon. Present to talk about the Festival was Melissa Kane and Charlie Krieder. Charlie is hoping to have more than 1,000 people show up for the Bluegrass Festival, they have seen more out of town people at these types of events and want the festival to continue to grow. With these types of events continuing to grow they hope to have a different location for these types of events closer to the downtown area in the future. With no questions or concerns the council moved to the next item on the agenda.

The fourth item for consideration is the Mainly marathons Street Closure Request. This group of runners stopped in Fulton last year and is back this year. With them coming to town they buy gas and stay at our hotel which it good revenue for businesses. With no further questions or concerns Ald. M. VanZuiden motioned, seconded by Ald. VanKampen. Roll call vote (7 yes, 1 absent).

The fifth item for consideration is Fulton Summer Nights Events Street Closure Request. The event will be held three times this summer in June, July and August. Asking for approval of the street closure along with tables and chairs and some garbage cans. With no further questions or concerns Ald. VanKampen motioned, seconded by Ald. Crosthwaite to approve the street closure request for Fulton Summer Nights. Roll call vote (7 yes, 1 absent).

The sixth item for consideration is Disposition of Road and Bridge Tax Revenue. Charles Dykstra (Township Supervisor) was present to discuss the Fulton Township Levy Information. He explained how the levy is broken down with $33,238 being paid the City of Fulton. Mr. Dykstra discovered in previous years the money has been put the in city’s General Fund but would like it to be used to repair roads in town. With no further questions or concerns the council moved to the next item on the agenda.

The seventh item on the agenda is the City Ordinance Codification. The city has a budget of $7500 to get the updating completed. This type of update has not been completed since 2009. The estimate from American Legal Publishing is $5,100 to $5680 depending if they choose to have the ordinances listed online as well. Ald. Crosthwaite asked if it is really necessary to have the ordnances posted online. With no further questions or concerns Ald. VanKampen motioned to accept proposal from American Legal Publishing with optional services, seconded by Ald. Letcher. Roll call vote (7 yes, 1 absent).

The eighth item for consideration is the Collective Bargaining Agreement between City of Fulton and Chicago Regional Council of Carpenters Local 790. An agreement has been made however City Attorney Shirk advised the council to accept pending clarification on page 48, Section 1. The attorney would like to review the Agreement and Declaration of Trust. If all looks fine the agreement will be accepted. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. VanKampen to approve the contract with the full0time non-management Public Works employees and administrative personnel at Fulton City Hall. Roll call vote (7 yes, 1 absent).

The ninth item for consideration is Prevailing Wage Ordinance #1539. The city is required to adopt a prevailing wage ordinance annually; these rates are established by the US Department of Labor. With no further questions or concerns Ald. Letcher, seconded by Ald. Nederhoff. Roll call vote (7 yes, 1 absent).

Old Business:
The council needs to make a decision on the bid they received for the north lot in the Heritage Residential Subdivision. As it currently stands there is no requirement to build on the lot, can make that restriction. After discussion the council did not want to make a decision Ald. Letcher motioned, seconded by Ald. Field to table the vote until next meeting.

Reports:

Mayor Russell included his written report.

Administrator Cannon included his written report.

Ald. VanKampen asked what was being done about the dangerous building on 4th St and 15th Ave. In order to move on in the process two people need to be appointed to the committee. It was decided Ald. M. VanZuiden and Randy Boonstra would be appointed to the committee.

Ald. Crosthwaite noted the Zombie Crawl was a success; there were a lot of people from out of town that participated in the event.

Ald. Field motioned, seconded by Ald. VanKampen to not enter closed session to discuss personnel, it will be discussed at another time. Roll call vote (7 yes, 1 absent).

With no further business Ald. Field motioned, seconded by Ald. Nederhoff to adjourn. With voice agreement the meeting adjourned at 7:04 PM.

Minutes recorded by,

Lindsey Renkes
Fulton City Clerk