City Council Meeting Minutes May 2, 2016

City of Fulton Regular Council Meeting Minutes May 2, 2016 Mayor Russell called the meeting to order at 5:30 and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Dan Nederhoff, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, M. VanZuiden and H. VanZuiden answered, “present.” Also in attendance were Ed Cannon (City Administrator), Bill Shirk (City Attorney), Cory Flack (Police Officer) Dan Clark (Public Works Director), and Clink Kettler (Zoning Officer). The pledge of allegiance was recited. During the communication from visitors everyone was present regarding an item on the agenda. James Driscoll, Jim Driscoll, Brenda Driscoll and Jason Kraft were present regarding the variance request. Randy Boonstra, Alexandra Boysen (Clinton Herald) and Gail (Fulton Journal) were present. Mayor Russell asked Ald. Field and Crosthwaite to serve on the ad hoc committee for the special events rules application. Ald. H. VanZuiden motioned, seconded by Ald. VanKampen to appoint Ald. Field and Crosthwaite to the committee. Roll call vote (8 yes). Mayor Russell asked if there were any questions on the items listed on the consent agenda. Items for consideration are the April 18, 2016 Meeting Minutes, Rich Kummerer nominated to the Zoning Board of Appeals and Special Events Rules Ad hoc Committee Appointment. Ald. M. VanZuiden asked for a time frame on the special events application. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. Field to approve the items on the consent agenda. Roll call vote (8 yes). First item for consideration is the Variance Request for James Driscoll 711 8th Ave. Mr. Driscoll is looking for a 5 ft setback to build a garage on his property. The Zoning Board of Appeals was unable to agree and motion for approval. The Zoning Board of Appeals has been unable to get a full board for the meetings, which made it difficult for them to get an approval for the variance. Mr. Driscoll explained to the council his frustrations and concerns and the council was able to ask him any questions about the garage he planned on building. With no further questions or concerns Ald. M. VanZuiden motioned, seconded by Ald. Letcher to pass the variance request with a 5-foot setback. Roll call vote (8 yes). Second item for consideration is to move General Fund Reserves to repay $49,310.37 to the Fulton Revolving Loan Fund. The reason for having to move the funds was during the tear down of structures and putting in sewer lines for the new Fire Department building funds were used from the loan to make these improvements. The reason for the transfer was discovered during the grant funds review, we are repaying ourselves by transferring from reserves to the revolving loan fund. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. Crosthwaite to move general funds to repay revolving loan fund. Roll call vote (8 yes). Third item for consideration the city clerk has received notice of a dangerous building at 1516 4th St. In order to continue with the process the council must appoint three competent individuals to determine whether the structure has been damaged to the extent of 50% of its value. Ald. Mask suggested the property the house is sitting on should become a parking lot for the baseball fields. City Attorney Shirk stated the city must file for 1st lien position to keep the property/land, by filing this request the city could jump ahead of the current lien holder. Ald. Crosthwaite asked what the cost of demolition would be for the house and garage. Director Clark had no good guess as to what it would cost for demolition. Ald. VanKampen believes the house cannot be fixed, the wall has caved in. The council will ask competent persons and name the three in the next city council meeting. Fourth item for consideration Resolution #262 to support and commit of Local Funds for a USDA Grant. The funds used for the project will be approximately 52% of the project costs. The grant will be in the amount of $99,000 and the city will have to pay approximately $140,000 to loop the sewer main from 22nd Ave to 31st St. With no further questions or concerns Ald. Mask motioned, seconded by Ald. VanKampen to support the commitment of Local Funds for a USDA Grants. Roll call vote (8 yes). Old Business: Administrator Cannon talked with Beckwith Commercial Roofing to see how it would cost to repair the roof at the old Drives building and to remove the chimney. After inspection the north building needs to be replaced as soon as possible. The roof is currently leaking through both floors and will eventually ruin the structure. The estimate of spot repair is $35,000. The estimate from Beckwith estimates the north building roof repair at $25,000; estimate to remove the chimney is $5,000 to $8,000. Administrator Cannon is not sure where the money will come from to repair the building. Ald. Crosthwaite would like to see the estimates/numbers. Ald. M. VanZuiden suggested leaving the chimney; it would cost less money than making minor fixes to what it there. Administrators Report: Administrator Cannon included his written report. Ald. H. VanZuiden motioned, seconded by Ald. Letcher to enter closed session to discuss personnel and setting the price for sale of city-owned property. Roll call vote (8 yes). The council entered closed session at 6:38 PM. Ald. Mask motioned, seconded by Ald. VanKampen to exit closed session. Roll call vote (8 yes). The council exited closed session at 6:42 PM. With no further business, Ald. Field motioned, seconded by Ald. Crosthwaite to adjourn. With voice agreement the meeting adjourned at 6:43 PM. Minutes recorded by, Lindsey Renkes Fulton City Clerk