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City Council Meeting Minutes November 21, 2016

City of Fulton
Regular Council Meeting Minutes
November 21, 2016

Mayor Russell called the meeting to order at 5:30 and directed the city clerk to call the roll. On roll call Mayor Russell, Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Dan Nederhoff, Sue VanKampen, Wes Letcher and Howard VanZuiden answered present.” Mike VanZuiden was absent. Also in attendance were Bill Shirk (City Attorney), James Rhoades (Chief of Police), Dan Clark (Public Works Director), Regina Lehman (Tourism Director), Tammy Garibay and Amanda Fosdick (City Treasurer).

The pledge of allegiance was recited. Pastor Royann Mathews gave the invocation.

Visitors present at the meeting included Sandi Bartels, Chris Buis, Jerry Lindsey, John Rohlf, James Jackson, Rebecca Jackson, Paula Jackson, Joe Maresca, Chuck Dykstra and Barb Suehl-Janis. Barb Suehl-Janis was present to get the support of the council to write letters in support of Excelon. In need of 20 people to write letters on behalf of the Clean Energy Bill. We cannot lose these good paying jobs in our community.

Presentation by Sandi Bartels and Chris Buis on behalf of Midwest Pets for Life. They originally helped create Mutts on the Mississippi, which is a bi-state run/walk across the river. They are looking to plan similar event for next year to end in Fulton. They would like to put a twist on the idea and call it the “Ruff River Rumble.” They would like the City of Fulton’s support to put the event together for October 2017! With no further questions the council moved to the next item on the agenda.

Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration Approve Meeting Minutes from November 7, 2016, Approve Treasurer’s Report and Approve the Bill List. Ald. Mask motioned, seconded by Ald. Letcher to approve the consent agenda. Roll call vote (7 yes, 1 absent).

Unfinished Business

Bear Development, LLC is asking for an extension to the purchase agreement from November 30, 2016 to February 28, 2016. They are still waiting on IDOT to vacate the right of way on the property. With no further concerns Ald. Mask motioned, seconded by Ald. Crosthwaite to approve the extension to Bear Development, LLC. Roll call vote (7 yes, 1 absent).

Ordinance Authorizing sale of municipally owned real estate to Justin Thoms. The sale of Lots 13 and 14 in the Fulton Industrial Development Subdivision was not voted on since it did not have all required documents to support the purchase. Ald. Letcher suggested tabling the vote until next meeting in order for Mr. Thoms to gather all the documents needed.

Request by the Drive’s Building Committee to begin fundraising. The committee is planning on kicking off the fundraiser for people to be able to use as tax write offs by the end of the year. The fundraiser will last 3 months with a goal of $250,000. With no further questions the council moved to the next item on the agenda.

New Business

Tax Levy Estimate for 2016 property taxes is $517,824, which represents a 4.98%, increase over 2015. Tammy Garibay explained the deadlines for the tax levy estimate with the next deadline on Dec. 5, 2016. With no further questions Ald. Nederhoff motioned, seconded by Ald. VanKampen to approve the Tax Levy Estimate. Roll call vote (7 yes, 1 absent).

Public Works Director Clark is requesting to use Reserve Funds for the emergency sewer main collapse on 4th Street. Director Clark looked at a few different options to pay of the collapse but this will be the best option without taking money from somewhere else. The $47,550.94 for the repairs will come from the C-Bond Bill. Ald. Mask motioned, seconded by Ald. VanKampen to use option three presented by Director Clark to pay for the sewer main collapse. Roll call vote (7 yes, 1 absent).

Ordinance #1554 Amending Rates for Solid Waste Pick-up and Fees. With the amendment there would be a $0.80 monthly administration fee raising the amount for each customer by $0.30. With no questions or concerns Ald. Nederhoff motioned, seconded by Ald. Crosthwaite to approve the amended rates for solid waste pick-up and fees. Roll call vote (7 yes, 1 absent).

Fulton Christmas walk to be held Friday December 2, 2016, this is a request for streets to be closed during the event. Director Lehman and Chief Rhoades have worked out the details for the street closure. With no further questions or concerns the council moved to the next item on the agenda.

Reports

Mayor Russell included his written report.

Public Works Director Clark included his written report.

Police Chief Rhoades included his written report.

Tourism Director Lehman included her written report.

Martin House report has been included.

Ald. Mask motioned, seconded by Ald. Nederhoff to enter closed session to discuss personnel. Roll call vote (7 yes, 1 absent). The council entered closed session at 6:28 PM.

Ald. Field motioned, seconded by Ald. Crosthwaite to exit closed session. Roll call vote (7 yes, 1 absent). The council exited closed session at 6:44 PM.

With no further business Ald. Mask motioned, seconded by Ald. Letcher to adjourn. With voice agreement the council adjourned at 6:47 PM.

Minutes recorded by,

Lindsey Renkes
Fulton City Clerk