CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
APRIL 20, 2015
Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barb Mask, Margaret Crosthwaite, Dan Nederhoff, Wes Letcher, Mike Van Zuiden, and Howard Van Zuiden answered “present.” Ald. Gene Field and Sue Van Kampen were absent. Also in attendance was Ed Cannon- City Administrator, Bill Shirk – City Attorney, Melissa Wiebenga- Tourism/Community Services Director, James Rhoades – Chief of Police, Dan Clark – Public Works Director, Tammy Garibay – Utility Clerk, Brittany Johnson – Utility Clerk, Amanda Fosdick – City Treasurer.
The pledge of allegiance was recited. Pastor Wayne gave the invocation.
Mayor Russell asked if there was any communication from the visitors. Barb Suehl-Janis asked the Council if they received a letter from Bill Stoermer in regards to the possibility of three nuclear plants closing which could impact our local area by losing 800 jobs. Mayor Russell said he received the letter as well and is aware of the issue. Mrs. Suehl-Janis also said there is a meeting April 23rd in Rock Island for more information. If anyone plans to attend they need to RSVP.
Mayor Russell asked Administrator Cannon to introduce the new Utility Clerk, Brittany Johnson. Mrs. Johnson said she has worked the past six years at Central Bank. The Council welcomed her to the staff.
Mayor Russell asked if there were any questions or comments on the last regular meeting minutes. With no further discussion Ald. Mask motioned, seconded by Ald. Letcher to approve the April 6, 2015 Regular Council Meeting minutes. Roll call vote/ 6 yes, 2 absent/ motion carried.
Next, Mayor Russell asked if there were any questions or comments on the Bill List. With no further comments Ald. Letcher motioned, seconded by Ald. Crosthwaite to approve the Bill List. Roll call vote/ 6 yes, 2 absent/ motion carried.
Next, the Council reviewed the Treasurer’s Report. Mayor Russell asked Amanda Fosdick, City Treasurer, if she had any comments to add about the report. Ms. Fosdick pointed out we’re almost at the end of the fiscal year. With no other comments from the Council, Ald. Howard Van Zuiden motioned, seconded by Ald. Mike Van Zuiden to approve the Treasurer’s Report. Roll call vote/ 6 yes, 2 absent/ motion carried.
Ald. Mask motioned, seconded by Ald. Letcher to enter a Public Hearing. Roll call vote/ 6 yes, 2 absent/ motion carried. The Public Hearing began at 5:40 PM for consideration of the proposed Fiscal Year 2016 Annual Budget. Mayor Russell asked Administrator Cannon to summarize. Administrator Cannon explained that the Council met four Saturdays in March for Budget Planning Workshops and briefly summarized the tentative budget highlighting a few areas specifically. Ald. Mask motioned, seconded by Ald. Letcher to close the Public Hearing. Roll call vote/ 6 yes, 2 absent/ motion carried. The Public Hearing closed at 5:50 PM.
The first item for consideration was Ordinance #1523: Adopting the Annual Budget of the City Pursuant to Section 8-2-9.4 of the Illinois Municipal Code. Now that all notifications and public hearing requirements have been met, the approved budget must be submitted to the Whiteside County Clerk by April 30, 2015. Ald. Letcher motioned, seconded by Crosthwaite to approve the budget ordinance. Roll call vote/ 6 yes, 2 absent/ motion carried.
Second, Mr. Robert Miller is requesting the City of Fulton sell five acres in the southeast corner of the Fulton Industrial Center for Hobby Machine business expansion. Mayor Russell summarized an overview of when Mr. Miller addressed the Council at the April 6, 2015 meeting. Mayor Russell stated that an obstacle to Mr. Miller’s request is he wants 5 acres of commercial/residential land along Highway 84 for his business and the Industrial Center is zoned industrial. Also, Mr. Miller’s business plan is lacking any financial forecasts. Mr. Miller said the bank didn’t require that he put numbers in his financial plan so that is why they aren’t there. He asked the Council what he needed to do for them to sell him that land. After a few questions from the Council, Ald. Mask told Mr. Miller to add financials to his business plan and recommended using the Small Business Administration to aid him in that process.
Third, Mayor Russell asked Dan Clark, Public Works Director to explain the repairs needed in his department. PW Director Clark is requesting $17,452 from W/S Depreciation reserves (Fund 55) to replace the booster pump and motor at well three; and to replace the clarifier at the Waste Water Treatment Plant. The booster pump carries water to the water tower, and the clarifier is the first biological process at the WWTP. He said this is necessary infrastructure that needs fixed. Ald. Mask motioned, seconded by Ald. Nederhoff to approve using Fund 55 reserves for repairs to Well 3 booster pump and motor, and clarifier at WWTP. Roll call vote/ 6 yes, 2 absent/ motion carried.
Bob Whitten is requesting the City Council approve a permanent stage at Heritage Canyon. The stage will be located to the west of the chapel and will be erected using donated lumber. The stage will be used as a band shell in the canyon and 10% of event revenues will be returned to the city. Ald. Letcher motioned, seconded by Ald. Crosthwaite to approve the permanent stage and that revenues collected from events will be earmarked for maintenance expenses at Heritage Canyon. Roll call vote/ 6 yes, 2 absent/ motion carried.
Mayor Russell included a written report.
Administrator Cannon included a written report. Administrator Cannon added there is a possible restaurant coming to downtown Fulton and he has been approached about having a tele-pharmacy in Fulton. May 5, 2015 at 6:00pm there will be a community meeting about the tele-pharmacy.
PW Director Clark reported that all boats have been launched except one. He also said the parks are clean and his staff is busy and looking forward to summer. Mayor Russell commented on how nice the Kiwanis baseball fields look. PW Director Clark also told the Council they cannot get the material needed to patch holes in the streets for a few more weeks.
Chief Rhoades reported that they set up the new siren and tested it and it does work. He has a meeting set up with IDOT because the North Bridge will be repainted this summer. He and his staff are preparing for street closures at Dutch Days.
Ald. Mask was happy to report 78 people recently attended a program hosted at the Martin House. The Martin House submitted their quarterly report and is in communication with an engineer to look at the collapsing wall to see if it’s a structural problem or just the brick.
Ald. Mask motioned, seconded by Ald. Howard Van Zuiden to go into closed session to discuss collective bargaining matters. Roll call vote/ 6 yes, 2 absent/ motion carried. The Council entered closed session at 6:36 PM.
Ald. Letcher motioned, seconded by Ald. Nederhoff to exit closed session. Roll call vote/ 6 yes, 3 absent/ motion carried. The Council exited closed session at 7:31 PM.
With no further business, Ald. Letcher moved, seconded by Ald. Howard Van Zuiden to adjourn. With voice agreement, the meeting adjourned at 7:31 PM.
Minutes recorded by,
Fulton City Clerk