CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
APRIL 6, 2015
Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barb Mask, Gene Field, Margaret Crosthwaite, Dan Nederhoff, Sue Van Kampen, Wes Letcher, Mike Van Zuiden, and Howard Van Zuiden answered “present.” Also in attendance were Ed Cannon- City Administrator, Bill Shirk – City Attorney, Melissa Wiebenga- Tourism/Community Services Director, and Donny Pridemore- Police Lieutenant.
The pledge of allegiance was recited. Pastor Kevin gave the invocation.
Mayor Russell asked if there was any communication from the visitors. Casey Simpson, Fulton Patrol Officer, said he attended a couple of the Budget Planning Workshops in March and wanted to remind the Council that it had been mentioned to increase the utility tax from 2% to 4% to help make up the budget deficit. Officer Simpson said the additional $75,000 generated from such a tax increase could help balance the budget instead of cutting in other areas.
Next, Robert Miller, local business owner of Hobby Machine since 2002, addressed the Council by explaining his desire for purchasing land along Highway 84 to expand his business. Mr. Miller explained his communication with various city officials dating back to January 2013 until recently about his search for land options. In January 2014, Mr. Miller spoke to Administrator Cannon about purchasing land on the corner of Hwy 84 and Hwy 30. Mr. Cannon explained without any infrastructure in the Industrial Park it would be hard for him to establish his business there. Then later in August 2014, the City Council agreed to sell land to Nu-Med without infrastructure. Mr. Miller expressed his frustration of being a lifelong resident and not having support to grow his business here. Ald. Van Kampen asked exactly what his business entailed. Mr. Miller explained that he made accessories for Harley Davidson motorcycles and currently 90% of his sales are online. He now wants a store front on Hwy 84 that gets a lot of traffic from his clientele. He also would like to eventually have a Bar & Grill attached and be able to live there. The Council expressed their interest in having further conversations so Mayor Russell asked that this be put on the next agenda.
Next, Andy Meyers, Co-President of the Rec Board, said they are aware of the conversations of potentially using the land where Kiwanis Fields are located for a senior housing development. Mr. Meyers wanted to remind the Council that their program allows over 250 kids to play baseball/softball for free each year. The Kiwanis fields are used for their program because the Drives ball fields are not set up properly for this level of children to play and there is a concession stand there. He also stated that annually about six tournaments are hosted at Kiwanis fields which in turn brings people into town providing additional revenue for the city.
Mayor Russell asked if there were any questions or comments on the last regular meeting minutes or the budget workshop meetings. Administrator Cannon clarified that March 30, 2015 Budget Workshop was a continuation of the March 21, 2015 meeting. With no further discussion Ald. Mask motioned, seconded by Ald. Letcher to approve March 14, 2015 Budget Workshop, March 16, 2015 Regular Council Meeting, March 21, 2015 Budget Workshop, and March 30, 2015 Budget Workshop Continuation. Roll call vote/ all yes/ motion carried.
First on the agenda, Mayor Russell invited Ald. Van Kampen to explain the Fulton Kiwanis Club’s generous donation of $1,821 for a climbing wall at the new 3rd Ward park. Barb Suehl, Fulton Kiwanis member, presented a check to Ald. Sue Van Kampen of the 3rd Ward. Mrs. Suehl said Kiwanis’ whole purpose is to serve the children of the world and they want to help with building and landscaping the park too. Ald. Van Kampen thanked them for their donation.
Second, Kyle Kopf presented a check for $350 to the City of Fulton from the Fulton Garden Fund. The fund was established in memory of Mr. Kopf’s father who spent much of his time landscaping the City of Fulton. The donation is to be used for beautification of the Drives building property. Ald. Van Kampen thanked Mr. Kopf for their donation.
Third, Mayor Russell invited Bob Whitten to explain his proposed plan for a Gazebo in Heritage Canyon that could also be used as a stage. Mr. Whitten explained the gazebo would be located near the church in the canyon and could be used for overflow from the church and for bands, picnics, etc. He said the expense of the gazebo will be covered by funds from Fulton Forward and donations from Awesometown Productions, True Construction, and The Kiwanis Club. The Canyon caretaker said with about ten weddings a year this would be a great addition to the canyon. Administrator Cannon asked about the dimensions of the gazebo and Mr. Whitten said it would be 16 feet in diameter. Cannon also asked if he could stake out the location and Mr. Whitten said he could do it the next day.
Fourth, Mayor Russell asked Mike Mudge, Rock Island Energy Services. Co., to present bids for early renewal of Fulton’s electrical aggregation contract. Our current contract renews in September, but current energy rates are advantageous for early renewal. Mr. Mudge briefly reviewed what they have done up until today which included a $500,000 savings for the city. After some discussion over the bids and debating over a two or three year contract, the Council decided to accept Constellation’s bid for three years at 6.59, 6.45, and 6.56. Ald. Mask motioned, seconded by Ald. Van Kampen to accept Constellation’s three year bid. Roll call vote/ all yes/ motion carried.
Fifth, Administrator Cannon presented the tentative budget which represents the final draft of the FY 2016 municipal budget. Ald. Howard Van Zuiden motioned, seconded by Ald. Letcher to approve the tentative budget for public inspection. Roll call vote/ all yes/ motion carried. The tentative budget will be posted April 7, 2015 for public inspection and a Public Hearing will be Monday, April 20, 2015 at 5:30 PM in the Fulton City Council Chambers.
Ald. Sue Van Kampen had to leave early to return to work.
Sixth, the CRDC requested Fulton endorse the Vision 2020 five-year funding initiative. The Council agreed to support the CRDC for $5000 in FY 2016. Ald. Nederhoff motioned, seconded by Ald. Mike Van Zuiden to approve the Resolution Endorsing the Clinton Regional Development Corporation’s Five-Year Funding Initiative and Supporting its Implementation. Roll call vote/ 7 yes, 1 absent/ motion carried. Ald. Mike Van Zuiden noted that although their $5000 contribution is less than the $10,000 that was asked, this is more money than the City of Fulton has contributed to the CRDC in the past.
Seventh, Mayor Russell asked the Council if they had any questions on the agreement to exercise option to repurchase Zajicek’s property. Ald. Howard Van Zuiden asked the Council again why they would want to buy that property back with a slab of concrete and a hole in the back. He also asked who’s responsible for removing the concrete. Mayor Russell said it’s not written in the agreement that Mr. Zajicek will remove the concrete but he will take the lumber. Mayor Russell said unfortunately this will be an expensive process for both parties involved. Fulton will pay Mr. Zajicek $32,365 and he will convey his 2.191 acre property back to Fulton. Mr. Zajicek must pay title insurance, revenue stamps (if required), assessed and unpaid real estate taxes, and shall release all liens or encumbrances and pay for the recording or these releases. Mr. Zajicek will have 30 days to remove any and all improvements and any debris left on the real estate before delivery of the deed and payment of the purchase price. Ald. Mike Van Zuiden motioned, seconded by Ald. Letcher to approve the Agreement to Exercise Option to Repurchase. Roll call vote/ 6 yes, 1 no, 1 absent/ motion carried.
Eighth, Jo-Carroll Energy wants to upgrade their broadband equipment located on the Fulton water tower and renew their tower lease agreement with the City of Fulton. The new agreement will run three years at $275 per month. Additionally, Jo-Carroll will continue to provide free internet service to City Hall, the RFCC, Windmill Cultural Center, plus expand free internet service to the Public Works building, Well 5, and the Wastewater Treatment facility. Ald. Howard Van Zuiden motioned, seconded by Ald. Letcher to approve the Water Tower Agreement. Ald. Mask asked if the service they provide will be better than what they’ve previously provided and also if that included service at the Martin House. Administrator Cannon said they expect better service and he will ask them to add internet service to the Martin House. Ald. Howard Van Zuiden made a friendly amendment to his motion to add the Martin House to Jo-Carroll’s list of locations they will provide internet service. Roll call vote/ 7 yes, 1 absent/ motion carried.
Mayor Russell included a written report.
Administrator Cannon included a written report
Administrator Cannon reported on behalf of the marina that their new tenant is moving in. He said Mr. Stoltenberg has new boats for sale, but he doesn’t have his dealership agreement yet.
Ald. Mask reported that programs are beginning at the Andresen Nature Center.
Melissa Wiebenga, Tourism/Community Services Director, announced that April 11, 2015 there will be a Town Meeting at RFCC. Also, she informed the Council that the Tourism Group raised $633 at their Pizza Ranch fundraiser. Mrs. Wiebenga reported that she met with Erin Wessels, a college student at Trinity Christian College, who has volunteered to intern at the RFCC this summer.
Lieutenant Pridemore reported the Police Department received a $62,000 grant to upgrade communication systems in their squad cars and at the station. They should receive the check sometime in May and get projects started thereafter.
With no further business, Ald. Howard Van Zuiden moved, seconded by Ald. Field to adjourn. With voice agreement, the meeting adjourned at 7:30 PM.
Minutes recorded by,
Fulton City Clerk