Mayor Ottens called the meeting to order at 5:30 PM and directed the City Clerk to call roll. On roll call Mayor Ottens, Gene Field, Margaret Crosthwaite, Sue VanKampen, Barb Mask, Paul Banker and Keith King. Ald. Dan Nederhoff and Mike VanZuiden was absent. Also in attendance Dave Bartels, Randy Boonstra, Bill Shirk.
The pledge of allegiance was recited; invocation was given by Pastor Wayne Wiersema.
Visitors at the meeting included; Chuck Dykstra, Daniel Nardini, Harold & Helen Smith, Jessie Pawa, Jacqueline Covey and Larry Russell.
Mayor Ottens asked if there are any questions on the consent agenda; approve council meeting minutes from May 29, 2018 and approve the bill list. Ald. Mask asked about furnace for Public Works, orchid bags for Debi in tourism to hand out, amount paid for grant funds is now paid up to Jill Pepin and $2,000 spent on Officer Pridemore was for a new computer, old one could not be fixed. Ald. King motioned, seconded by Ald. Crosthwaite to approve the items listed on the consent agenda. Roll call vote (6 yes, 2 absent).
Approve Eagle Scout project, Andrew Steinhauer, to improve the seating area by the Heritage Canyon information kiosk. Ald. Mask motioned, seconded by Ald. King to approve Andrew Steinhauer’s Eagle Scout project without funding from the City of Fulton. No funding as this is part of earning the eagle scout badge. Roll call vote (6 yes, 2 absent)
Approve reporting arrangement for caretakers at Heritage Canyon and Andresen Center. The recommendation is to have the caretakers report to the City Administrator. They would only go to the City Administrator when needing other city services. Ald. Mask motioned, seconded by Ald. VanKampen to approve having caretakers of Heritage Canyon and Andresen Center to report to the City Administrator. Roll call vote (6 yes, 2 absent).
Approve ordinance on prevailing wages, to adopt the Whiteside County Prevailing Wage Rates. Ald. Mask motioned, seconded by Ald. Crosthwaite to approve ordinance on prevailing wages as adopted by Whiteside County. Roll call vote (6 yes, 2 absent).
Approve agreement establishing the Windmill Steering Committee Agreement. This is only a vote on the agreement not an ordinance. Ald. King motioned, seconded by Ald. Mask to approve the one-year agreement with the Windmill Steering Committee with an auto renewal every year. Roll call vote (6 yes, 2 absent).
Ald. Mask motioned, seconded by Ald. King to enter closed session to discuss the sale of property. Roll call vote (6 yes, 2 absent). The council entered closed session at 7:06 PM.
Ald. King motioned, seconded by Ald. Crosthwaite to exit closed session. Roll call vote (6 yes, 2 absent). The council exited closed session at 7:23 PM.
Ald. King motioned, seconded by Ald. Crosthwaite to adjourn. With voice agreement the council adjourned at 7:24 PM.
Minutes recorded by,
Fulton City Clerk
City of Fulton
Committee of the Whole
June 11, 2018
1. Public Input & Presentations
a. Don Wilson- asked to be taken off the agenda
b. Ordinance to allow loan for Public Works equipment- the loan is for $74,626 for the purchase of a back hoe and skid steer. The loan is for 2 years at a rate of 2.9%, put on next agenda for approval.
c. Ordinance to allow loan for K9 vehicle- The vehicle loan will be for $32,086 for 6 months at a rate of 2.75%. To put on next agenda for approval.
d. Geronimo Energy- Company is looking to purchase an additional 15 acres to the west for the same price with a $2,000 down payment. This would be a tandem agreement if the council would approve the purchase of an additional 15 acres.
e. Street Closures- Request to close 5 Street between 15th and 16th Ave for 1st Reformed Church Car Show. Departments heads approve, no approve needed by the council.
f. House Numbering Ordinance- Noticed houses around town are not numbered and are hard to find for emergency vehicles. Going to request homeowners to put numbers on houses per ordinance requirement which must be 2 ½ inches or larger.
g. Request no bid for informational signs around the city- Approval to order signs from business in Clinton or online, whoever has a better deal as the Mayor Ottens does not want his business involved in transaction.
h. Ordinance for small wireless facilities law- boxes would be placed on telephone poles to increase resident’s connection. The City of Fulton would receive money for the boxes being placed on the poles. City must write up ordinance in order for wireless companies to place boxes on desired telephone poles.
i. DHB Committee Update- Ald. Mask said the committee met with Estes to go over the numbers. The committee is looking at going to the bank to borrow funds to complete phase 1 of the project. Ald. Field asked where are 300 people going to park if there is an event. Ald. Mask responded by saying cars will be valet parked or use shuffle parking. Ald. King asked who would be borrowing funds, response was the committee members would be borrowing money. Does the committee have final numbers for all phases, this has been asked for several times. Ald. King would like a motion on the next agenda to not put any money into the Drives Building. Ald. Crosthwaite is still wanting to know what the total cost of all phases will be as well as the numbers to maintain the building. Ald. Mask says they can not come up with a final number because she is not sure what will happen and ideas will change. Mayor Ottens believes the spot and space is right but does it have to be the Drives Building? He has a concern with this project being donor funded and donor fatigue. Still wondering why the committee is not willing to buy the building for $2 to complete project. Ald. Banker confirmed loan(s) committee looking to get does not use the building as collateral. He believes the question should be, “Is the City of Fulton interested in a partnership with the DHB Committee?” Ald. Banker thinks this is a tremendous liability especially serving alcohol, it will always come back to the city because that is who has the deepest pockets. Please put on next agenda, Is the City of Fulton interested in a partnership with the DHB Committee?
2. Committee Chair Reports- Ald. Mask reported meals and American Red Cross is being kicked out of KT3, these are sponsored by the City of Fulton. Attorney Shirk will read over contract to confirm whether or not these activities may remain in the building for 2 years from the date the contact was signed with KT3/Kyle Huebner.
a. Budget Committee- N/A
b. Public Property Committee- N/A
c. Public Safety- N/A
d. Parks & Recreation- N/A
e. Marina- N/A
f. Zoning- N/A
g. Economic Development- N/A
3. Mayor’s Report- N/A
4. City Administrator’s Report- included in packet
5. Aldermen Reports- N/A
6. Public Works- Dan Clark not present
7. Police Chief- N/A
8. Tourism Coordinator- Debi Ervin not present
9. Adjourn- Ald. King motioned, seconded by Ald. Crosthwaite to adjourn the Committee of the Whole back to regular council meeting. Roll call vote (6 yes, 2 absent).
Fulton City Clerk