Mayor Ottens called the meeting to order at 5:30 PM and directed the City Clerk to call roll. On roll call Mayor Ottens, Ald. Gene Field, Margaret Crosthwaite, Dan Nederhoff, Barb Mask, Paul Banker, Sue VanKampen, and Keith King. Ald. Mike VanZuiden was absent. Also in attendance Randy Boonstra, Bill Shirk, Dave Bartels, Tammy Garibay, Debi Ervin, Amanda Fosdick, Officer Jeremy Leitzen, Dale Sikkema and Dan Clark.
Pledge of allegiance was recited; invocation was given by Wayne Wiersema.
Visitors at the meeting included; Chuck Dykstra, Daniel Nardini, Jill Nederhoff, Jacob Peterson, Julin Peterson and Jane Luker.
Approve consent agenda; approve meeting minutes from March 11, 2019 and approve Treasurer’s Report. Ald. Mask reminded the City Clerk Mayor Ottens showed up late to the meeting. The Mayor arrived late during the vote of the 3rd business item; Employee Handbook Updates. Ald. VanZuiden motioned, seconded by Ald. Nederhoff to approve the consent agenda. Roll call vote (8 yes).
Welcome new Public Works employee Jacob Peterson also present with wife and daughter.
Approve new copier lease with Advanced Business Systems. Ald. Mask motioned, seconded by Ald. King to approve the new copier lease with Advanced Business Systems. Roll call vote (8 yes).
Approve Public Works personnel to attend training session. Ald. King motioned, seconded by Ald. VanKampen to approve Public Works personnel to attend training. Roll call vote (8 yes).
Approve Police Officer Hamilton to attend training session. Ald. Field motioned, seconded by Ald. Crosthwaite to approve Officer Hamilton to attend training. Roll call vote (8 yes).
Approve an amend to ordinance to prevent parking along the west side of 4th Street from 16th Ave to 24th Ave and 11th Ave from 3rd to 4th Street from 2-6 AM November 1-March 31. Ald. Nederhoff motioned, seconded by Ald. Mask to approve amending ordinance to prevent parking along the west side of 4th Street from 16th Ave to 24th Ave and 11th Ave from 3rd to 4th Street from 2-6 AM November 1 – March 31. Roll call vote (8 yes).
Approve the annual MFT Resolution for funding. Ald. King motioned, seconded by Ald. VanKampen to approve the annual MFT Resolution. Roll call vote (8 yes).
Approve proposed updates to the Employee Handbook. Ald. King thought we were tabling item to have personnel committee review the whole handbook. Administrator Boonstra said we could make changes and still go back and review handbook. Tammy Garibay said there has not been a total revision in the 13 years she has been here always made changes to the necessary sections for example the early retirement revision 2 years ago. Ald. VanZuiden asked who has actually read the handbook because he has and has a copy of it at home. No motion, item does not pass.
Approve amending ordinance to allow the council to waive restrictions on location of the Liquor License holder. In section A there are state laws that cannot be waived. Section B are the local/city laws that can be more restrictive. The council can vote individually if it doesn’t meet the requirements. Ald. VanZuiden motioned, seconded by Ald. King to approve amending ordinance to allow the council to waive restrictions on location of the Liquor License holder. Roll call vote (8 yes).
Approve the ordinance to borrow fund from U.S. Bank for the purchase of a Jet/Vac Truck. Ald. Field motioned, seconded by Ald. King to approve ordinance to borrow funds from U.S. Bank for the purchase of the Jet/Vac Truck. Roll call vote (8 yes).
Ald. Mask motioned, seconded by Ald. Crosthwaite to adjourn to the Committee of the Whole. Roll call vote (8 yes). The council entered the Committee of the While at 6:04 PM.
Ald. Crosthwaite motioned, seconded by Ald. King to enter closed session to discuss Sale of Property and Personnel. Roll call vote (8 yes). The council entered closed session at 7:30 PM.
Ald. VanZuiden motioned, seconded by Ald. Field to exit closed session. Roll call vote (8 yes). The council exited closed session at 8:11 PM.
With no further discussion Ald. King motioned, seconded by Ald. VanZuiden to adjourn. With voice agreement the council adjourned at 8:12 PM.
Minutes recorded by,
Fulton City Clerk
City of Fulton
Committee of the Whole
March 25, 2019
1. Public Input & Presentations
a. SRO Program Presentation- gave update on program and was available to answer any questions.
b. PD Recommendation of one way- Traffic flow doubled by elementary school when in town busing quit. Suggest making one block a one way to help traffic and safety. Have been using police cars and officers to regulate traffic to make sure this will work before coming to the council and requesting change. Put on next agenda for approval.
c. Tourism Director request to accept windmill donation- Someone is looking to donate windmill to City for free. Coordinator Ervin suggests accepting and placing by one of the welcome signs coming into town. Ald. Field believes this is just going to be more maintenance and money. Ald. VanKampen believes this would look nice next to one of the welcome signs. It would cost $1,500 to set up.
d. Council recommendation to NOT adopt the “Responsible Bidder Ordinance”- Suggests the council to not adopt the ordinance that way the city can pick the best bid for us, not lowest.
e. Eagle Scout Thank you- included picture of the project and thanked the city for the donation to complete the project.
f. Outdoor Beer Sales- There is no specific code or guideline for this type of request. We do have a beer garden code. There have been two different interested parties which include David James for a rib fest downtown and REC Group for baseball celebration. Need to study more and come up with a solution.
g. Water run off discussion- There is no code requiring Mr. Olsen to put up a silt fence but after run off goes into road or another property would be considered obstruction of roadway. The fine for obstruction of roadway is $25-$750 a day. Ald. VanZuiden believes the issue has not been solved, needs to be corrected for the citizens. Need to require him to fix run off issue immediately. Ald. Banker suggests setting the fine at $500 a day and he will find a solution quick, needs to start and end at his property line, no one else’s. Would suggest requesting a third party put up the silt fence. Even with a fine the land owner is still responsible to clean up. Put ordinance on next agenda for approval.
h. Trip report from Administrator Boonstra- included in packet.
2. Committee Chair Reports
a. Budget/Finance- Did not have a meeting, did request financials from Windmill Steering, Dutch Days and Historical Society and have not received anything. Needing financials to find out what city is paying for, working on the budget.
b. Public Property- N/A
c. Public Safety- had meeting, looking at equipment/vehicles that need to be replaced
d. Parks & Recreation- N/A
e. Marina- N/A
f. Zoning- Dale and Admin. Boonstra are working on fence ordinance. Dale Sikkema also invited everyone to attend meeting to discuss flooding at the Fulton Fire Station on April 3, 2019 at 5 PM.
g. Economic Development- N/A
3. Mayor’s Report- N/A
4. City Administrator Report- included
5. Aldermen Reports- N/A
6. Public Works Director- Will had estimates for downtown roads, 5th and 6th Streets as well as lighting.
7. Police Chief- graph included
8. Tourism Coordinator- attending a meeting on Thursday in Galena, Tri State Tours.
9. Historical Society- included
10. Adjourn- Ald. King motioned, seconded by Ald. VanKampen to adjourn back to the regular council meeting. Roll call vote (8 yes). The council returned to the regular council meeting at 7:29 PM.
Fulton City Clerk