De Immigrant Windmill

City Council Meeting Minutes - May 13, 2019

City of Fulton
Regular Council Meeting
May 13, 2019

 

Mayor Ottens called the meeting to order at 5:30 PM and directed the City Clerk to call roll. On roll call Ald. Gene Field, Margaret Crosthwaite, Dan Nederhoff, Barb Mask, Paul Banker, Sue VanKampen, and Keith King. Ald. Mike VanZuiden was absent. Also in attendance Randy Boonstra, Bill Shirk, Dave Bartels, Debi Ervin, Dale Sikkema, and Dan Clark.


Pledge of allegiance was recited; invocation was given by Wayne Wiersema.


Visitors at the meeting included; Daniel Nardini, John Rohlf, Chuck Dykstra and Charles Thacker.


Approve consent agenda; approve meeting minutes from April 29, 2019 and approve bill list. Ald. Nederhoff motioned, seconded by Ald. Crosthwaite to approve the consent agenda. Roll call vote (7 yes, 1 absent).


Business


Approve annual “Blessing of the Bikes” for downtown Fulton in June. Ald. Mask motioned, seconded by Ald. King to approve annual “Blessing of the Bikes” downtown Fulton. Roll call vote (7 yes, 1 absent).


Approve 1st Annual Summer Fest in 1100 block of 4th Street on June 15, 2019 from 2 to 8 PM. Ald. King motioned, seconded by Ald. Crosthwaite to approve the 1st Annual Summer Fest in the 1100 block of 4th Street on June 15, 2019 from 2 to 8 PM. Roll call vote (7 yes, 1 absent).


Approve Finance Committee’s recommendation to enter a 3-year contract with Wipfli for annual audits. Ald. Mask wanted to stand up for the other audit firm Winkel, Parker, Foster who already do the audits for the Township, local and help in the community. Ald. Nederhoff received a message from someone at Winkel, Parker, Foster and returned call but got no response. Ald. Boonstra pointed out these bids were reviewed by the Finance Committee. Ald. Field motioned, seconded by Ald. King to approve 3-year contract with Wipfli for annual audits. Roll call vote (5 yes, 2 no, 1 absent).  Ald. King and Mask voted no to the new contract.


Approve ordinance for the sale of kitchen equipment to Fulton Historical Society for $1. Ald. King motioned, seconded by Ald. VanKampen to approve ordinance for the sale of kitchen equipment to Fulton Historical Society for $1. Roll call vote (7 yes, 1 absent).


Approve ordinance amending the charges for Municipal Water and Sewer Services in Title 5, Entitles Public Works to 4% starting on June 1, 2019. Ald. Field suggested doing raise at the same time as garbage change would occur. Admin. Boonstra pointed out this change was part of the budget and Moring does not have a proposal yet and it could still be months before it is discussed and changes would occur. Ald. Banker motioned, seconded by Ald. King to approve ordinance amending the charges for Municipal Water and Sewer Services in Title 5, Entitled Public Works to 4% starting June 1, 2019. Roll call vote (7 yes, 1 absent).


Approve training request from Police Department for Officer Hamilton to attend training on May 16, 23 & 30 in Freeport. Ald. King motioned, seconded by Ald. Field to approve training request from Police Department for Officer Hamilton to attend training on May 16, 23 & 30 in Freeport. Roll call vote (7 yes, 1 absent).


Approve Street Improvement Plan for 2019. Ald. VanKampen is working on getting some grants to redo downtown (4th Street) if that does not happen would like to put 1st Ave on hold and get 4th Street done. Ald. Banker said the 4th Street project will cost over $1 Million, big project. Ald. Mask is opposed to the plan because nothing is being completed in 1st Ward, no money being spent in her ward. Would like to see all wards to receive improvements. Mayor Ottens believe downtown is a big project, needs planning and wants to do it right. Ald. King motioned, seconded by Ald. Crosthwaite to approve Street Improvement Plan for 2019. Roll call vote (6 yes, 1 no, 1 absent). Ald. Mask voted no to the plan.


Ald. King motioned, seconded by Ald. Crosthwaite to adjourn to the Committee of the Whole. Roll call vote (7 yes, 1 absent). The council entered the Committee of the Whole at 6:02 PM.


Ald. Mask motioned, seconded by Ald. Crosthwaite to move the next regular council meeting to Tuesday May 28, 2019 at 5:30 PM. Roll call vote (7 yes, 1 absent).


Ald. Mask motioned, seconded by Ald. Crosthwaite to enter closed session to discuss personnel and sale of property. Roll call vote (7 yes, 1 absent). The council entered closed session at 6:51 PM.


Ald. King motioned, seconded by Ald. Mask to exit closed session. Roll call vote (7 yes, 1 absent). The council exited closed session at 7:55 PM.


With no further discussion Ald. King motioned, seconded by Ald. VanKampen to adjourn. With voice agreement the council adjourned at 7:58 PM.


Minutes recorded by,
Lindsey Nederhoff
Fulton City Clerk

 

City of Fulton
Committee of the Whole
May 13, 2019


1. Public Input & Presentations
a. Whiteside County Economic Development Video- watched video, will be putting on City of Fulton website.
b. Suggestion to consider renaming Fulton Industrial Park to “XYZ” Business Park- Admin Boonstra said this is just a suggestion as we have more businesses move into the park. Ald. Mask said each place was named different so people would know the difference, 22nd Ave is Business Park and 31st Ave is the Industrial Park.
c. Presentation of Department Head Job Descriptions- please review and ask questions, has taken Admin. Boonstra 9 months to put together.
d. Discussion on the official “City Logo”- pictures included in packet. Mayor Ottens asked what the cost is if the logo is changed? Admin Boonstra wants to know what the official logo is for city business, if changed would use remaining paper with current logo. Tourism Coordinator suggested modifying the logo to include the windmill, need something to catch people’s eye and draw them into town.
e. Discussion on location of Park and Play Equipment- put on next Committee of the Whole for discussion of alternate options.


2. Committee Chair Reports
a. Finance Committee- N/A
b. Public Property- N/A
c. Public Safety- Ald. King asked if we are ordering new police vehicle, would like to get this done since only so many vehicles to choose from. Admin Boonstra said there are two vehicles in the budget, 2017 has been fixed and under warranty. Chief Bartels said the 2017 seems to be fixed as well as the 2016, see how it is this summer. Will report in June with vehicles options. Mayor Ottens said if we need to replace vehicles, will get it done, but if we can keep money in reserves we will use vehicles for another year. Admin Boonstra provided updated cope of Carpenter’s Union contract.
d. Parks & Recreation- Received a donation for new baseball lights, currently getting bids. Also showed pictures of ideas for old Blecca lot to make use of space.
e. Marina- N/A
f. Zoning- N/A
g. Economic Development- N/A


3. Mayor’s Report- Received letter from IDOT they will be fixing 14th Ave from 4th -6th Street. Would like to have following individuals serve on Economic Development Committee, Ald. Barb Mask as chair and Ald. Paul Banker. Need to add a Personnel Committee with the following individuals to serve; Ald. Mike VanZuiden as chair and Ald. Barb Mask.


4. City Administrator’s Report- Wanted to let everyone know about the Home Energy Assessment ComEd is offering to customers. You must set an energy saving appointment, can take up to 2 hours and someone will come out and replace bulbs and power strips to save money at no charge.


5. Aldermen Reports- Ald. Mask reported Dutch Days 2019 went over well, another year in the books.


6. Public Works- N/A


7. Police Chief- In the process of addressing new officer, working on nuisance requests. Individuals will receive a letter first then citation if not corrected. New squad bay going well, hope to be finished in another month.


8. Tourism Coordinator- Groups planning to attend Heritage Canyon were cancelled due to water. Blue Grass Festival to be held at Heritage Canyon in June. Busy time of the year.


9. Adjourn- Ald. King motioned, seconded by Ald. Crosthwaite to adjourn back to the regular meeting. Roll call vote (7 yes, 1 absent). The council adjourned at 6:50 PM.


Lindsey Nederhoff
Fulton City Clerk

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