Mayor Ottens called the meeting to order at 5:30 PM and directed the City Clerk to call roll. On roll call Mayor Ottens, Mike VanZuiden, Gene Field, Dan Nederhoff, Sue VanKampen, Barb Mask, Paul Banker and Keith King. Ald. Margaret Crosthwaite was absent. Also in attendance Tammy Garibay, Dan Clark, Dave Bartels, Dale Sikkema, Randy Boonstra, Debi Ervin, Bill Shirk.
The pledge of allegiance was recited; invocation was given by Pastor Wayne Wiersema.
Visitors at the meeting included; Richard Farwell, Bea Farwell, Jill Nederhoff, Elsie Foster, Harold & Helen Smith, Marge Bielema, Mary Jo Nelson, Neil Luker, Clink Kettler, Brian Tomman, Chuck Dykstra, Jacqueline Covey, Daniel Nardini, Jeff Hill, Randy Fuller, Aiden Steinhauer, Carl Steinhauer, Sofia Scott, Jackie Haas, H Wiebenga, Jackie Wilken.
Mayor Ottens asked if there are any questions on the consent agenda; approve council meeting minutes from May 14, 2018 and approve the Treasurer’s Report. Ald. King motioned, seconded by Ald. Mask to approve the items listed on the consent agenda. Roll call vote (7 yes, 1 absent).
Business
Approve Proclamation naming June 2, 2018 as American Cancer Society Relay for Life Day. Ald. Mask motioned, seconded by Ald. VanKampen to approve June 2, 2018 as American Cancer Society Relay for Life Day. Roll call vote (7 yes, 1 absent).
Approve ordinance amending schedule III in Chapter 72, entitled parking schedules. Place “no parking” signs at 1511 3rd St along 16th Ave. Ald. VanKampen motioned, seconded by Ald. VanZuiden to approve amending ordinance to place “no parking” signs at 1511 3rd St, along 16th Ave. Roll call vote (7 yes, 1 absent).
Appoint annual city appointments for Officers and Standing Committees as assigned by Mayor Ottens. Ald. Mask motioned, seconded by Ald. VanZuiden to approve the Officers and Standing Committee appointments as presented in the agenda. Roll call vote (7 yes, 1 absent).
Approve ordinance directing the sale of real estate owned by the City of Fulton to Joe Maresca. The request is to purchase the lot south of his residence. Ald. Mask motioned, seconded by Ald. VanKampen to approve the sale of real estate owned by the City of Fulton to Joe Maresca. Roll call vote (8 yes, 1 absent).
Approve ordinance directing the sale of real estate owned by City of Fulton to Fulton Ministerial Association DBA Fulton Food Pantry. The Fulton Food Pantry wants to purchase the lot south of the Riverbend Offices on 3rd St. There were a few different location options presented to the Food Pantry and this was the preferred location. Ald. King motioned, seconded by Ald. VanZuiden to approve the sale of real estate to the Fulton Ministerial Association. Roll call vote (8 yes, 1 absent).
Approve withdraw of 31st Ave water looping project from DCEO funding grant. Ald. Mask motioned, seconded by Ald. King to withdraw 31st Ave water looping project from DCEO funding grant. Roll call vote (7 yes, 1 absent).
Approve Color Run on August 11, 2018 presented by Unity Christian School. Ald. Mask motioned, seconded by Ald. VanKampen to approve Color Run on August 11, 2018. Roll call vote (7 yes, 1 absent).
Ald. King motioned, seconded by Ald. VanKampen to adjourn to the Committee of the Whole. The council adjourned the regular meeting at 5:38 PM. Roll call vote (7 yes, 1 absent).
Ald. Field motioned, seconded by Ald. King to adjourn. With voice agreement the council adjourned at 7:09 PM.
Minutes recorded by,
Lindsey Nederoff
Fulton City Clerk
City of Fulton
Committee of the Whole
May 29, 2018
1. Public Input & Presentations
a. Caretaker Job Descriptions- descriptions included in packet, need to decide who the direct report is when a situation arises to make sure it is resolved. Advised to have City Administrator as the direct report, needs to be added to the description.
b. Recommended a handicapped parking spot on 4th Street in from of the Post Office- looking further into this possibility because the parking space must be 13.5 ft. wide and the spots in front of the post office are not wide enough.
c. Ordinance to adopt state prevailing wage structure- This is an annual renewal that must be done, can follow Whiteside County or set own.
d. Eagle Scout approval for Heritage Canyon project- Early American crafters will donate $250 to each project if the City of Fulton will match it. Project Aiden will be completing is bush removal and making a new sign, completion is expected to be early to mid-August. Put on next agenda for approval.
e. Windmill Steering Committee Agreement renewal- agreement has not been renewed since 2013, put on next agenda for renewal.
f. Drives Fidelity Building Presentation on two options- Estes Construction provided bid on renovations to Drives Building. Phase 1 of the renovation would cost $685,220 or could reduce fixes to HVAC and electrical for an amount of $578,909. Ald. Banker asked if the bid included the elevator, no it did not. The estimate on adding the elevator is $150,000. Ald. Nederhoff asked if the bid included the roof, yes it did. He also asked if this included tuck pointing on the building, no it did not but could check to see if it was necessary. Richard Farwell had letters from Lisa McCarthy, Betty Steinert and Gary Camarano in support of renovation the building as well as letters from local Fulton businesses. Ald. VanKampen read a couple of the letters from business owners. Ald. VanZuiden asked what the entire cost of the renovation will be? Council needs to know in order to make the best decision for the City of Fulton. Estes did not have the final number but could get those numbers to the council by the next meeting. Ald. Field asked who is going to be responsible for the building once it is renovated? If people have questions who is going to be available to answer them? That decision has not been made yet. Ald. Mask said she is seeing the numbers for the first time as well and will need 2 weeks to go back to the committee and see if it is possible and give them 1 month to say yes or no. Neil Luker said there is a potential donation but they want to know if the City will be involved with the building or not. A building is historical if it is old and it is historic if it has a significance, means something or long-term building. Jackie Wilken asked what the operating expenses will be for the building? Numbers provided seem very low. Suggested contacting another community our size/population who did a similar project. Let’s find out how they made it work because our town needs a community center but it needs to work for us. In the packet bids were included for option 2 tearing down building and make green space. The asbestos abatement bid was $76,795 from Sterling Environmental, LLC and the demolition of the building was $83,700 from Colgan Excavating. The total amount to remove the building would be $160, 495 which could be covered by proceeds from the RFCC and Heritage lot sale. With no further discussion the council moved to the next item on the agenda.
2. Committee Chair Reports
a. Budget Committee- N/A
b. Public Property Committee- N/A
c. Public Safety- N/A
d. Parks and Recreation- N/A
e. Marina- N/A
f. Zoning- N/A
g. Economic Development- N/A
3. Mayor’s Report- looking at getting rid of standing committees and going to something similar to Clinton. Will have more information at a future meeting.
4. City Administrator- included in packet
5. Alderman Reports- N/A
6. Public Works- N/A
7. Police Chief- N/A
8. Tourism Coordinator- N/A
9. Adjourn- Ald. King motioned, seconded by Ald. VanZuiden to adjourn the Committee of the Whole back to regular council meeting. Roll call vote (7 yes, 1 absent).
Lindsey Nederhoff
Fulton City Clerk