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City Council Minutes May 4, 2015

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
MAY 4, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barb Mask, Gene Field, Margaret Crosthwaite, Dan Nederhoff, Sue Van Kampen, Wes Letcher, Mike Van Zuiden, and Howard Van Zuiden answered “present.” Also in attendance was Ed Cannon- City Administrator, Bill Shirk – City Attorney, Melissa Wiebenga- Tourism/Community Services Director, James Rhoades – Chief of Police, and Dan Clark – Public Works Director.

The pledge of allegiance was recited. Pastor Roy Ann Mathews gave the invocation.

There was no communication from visitors.

Mayor Russell asked if there were any questions or comments on the last regular meeting minutes. Ald. Mask clarified that 10% of the gross revenues were to be given back to the city when events are hosted at Heritage Cannon using the new permanent stage. With no further discussion Ald. Crosthwaite motioned, seconded by Ald. Letcher to approve the April 20, 2015 Regular Council Meeting minutes. Roll call vote/ all yes/ motion carried.

First, Mayor Russell swore in new 3rd Ward Alderman, Len Janis. Mayor Russell welcomed Ald. Janis to the Council and thanked Wes Letcher for his service.

Second, April Eshelman, Executive Director of Fulton’s Chamber of Commerce, provided a handout to the Council detailing the Chamber’s budget and gave a brief overview. Administrator Cannon asked how Chamber Memberships are doing. Ms. Eshelman said they lost around 15 members but has regained a few. Ald. Mask asked if the Chamber was on track to pay the $13,500 that the city is currently contributing to the Chamber’s budget and Ms. Eshelman said they are on track to take over that amount after next year.

Third, Mayor Russell asked Administrator Cannon to explain the Reciprocal Agreement on exchange of information between the City of Fulton and the Illinois Department of Revenue. Administrator Cannon summarized that Public Act 098-1058 allows municipalities to enter into a reciprocal agreement with the Illinois Department of Revenue to receive sales tax information on businesses within the municipality. The information is confidential, and only individuals identified in the agreement may have access to the information. Fulton will limit access to the City Administrator, City Treasurer, and City Collector. This is a tool that will help the city make better decisions while they work on economic development. Ald. Mask said she would like more information on the agreement. After brief discussion Ald. Mask motioned, seconded by Ald. Howard Van Zuiden to approval Reciprocal Agreement. Roll call vote/ all yes/ motion carried.

Fourth, The Blessing of the Bikes is scheduled for Sunday, June 7th. Organizers are asking the city to allow possession and consumption of beer within defined areas of Fulton streets during the event. Allowing possession and consumption of alcoholic beverages on city streets will require amending our municipal code. Larry Leonard, owner of Large One’s Pub, Dave and Paula Ensinger, owners of Johnny’s and Denny Ottens, owner of Denny-O’s were all present, along with Julie Meiners, our local ABATE representative, to explain details of the event. Mrs. Meiners explained that all those who plan to drink in the designated area will be required to purchase a koozie to which those proceeds will go to local food pantries. Also, she said the designated area will be patrolled by around 40 ABATE members. All three bar owners expressed their desire to work together to patrol this event and make it a success. Police Chief Rhoades said he’d like to see wristbands handed out so they can differentiate under aged drinkers. Ald. Mask motioned, seconded by Ald. Van Kampen to amend Fulton municipal code to allow consumption of alcoholic beverages during special events. Roll call vote/ all yes/ motion carried.

Fifth, the Junior Baseball League would like to request street closure on May 17th, 2015 at 1:00 PM to host a parade for all baseball and softball players. The parade will last approximately 20-30 minutes. They have 18 volunteers assisting with the barricaded streets. Ald. Mask motioned, seconded by Ald. Howard Van Zuiden to approve the street closure. Roll call vote/ all yes/ motion carried.

Sixth, Mayor Russell appointed Jackie Wilkin to continue as City Clerk. Ald. Mike Van Zuiden motioned, seconded by Ald. Nederhoff to confirm appointment of City Clerk. Roll call vote/ all yes/ motion carried.

OLD BUSINESS:
Mr. Robert Miller is requesting the city sell him 5 acres at the southeast corner of the Fulton Industrial Center for Hobby Machine to expand. Mr. Miller’s business expansion includes a machine shop, retail store, possible bar and grill, hydro-graphics, motorcycle repair, used motorcycle sales, and chroming plating. The City must determine if Mr. Miller’s business is suited for the Fulton Industrial Center. Ald. Mask asked him to explore other options. The Council discussed four other possible sites for Mr. Miller. Mayor Russell said they have time to explore other options and the motion was tabled.

MAYOR’S REPORT:
Mayor Russell said he is working on committees for this year. He said only 4-5 need to keep formal minutes and the rest will be less formal, Ad Hoc committees.

ADMINISTRATOR’S REPORT:
Administrator Cannon included a written report. Administrator Cannon added that on May 5, 2015 at 6:00pm there will be a community meeting about the tele-pharmacy. Administrator Cannon also informed the Council that Melissa Wiebenga, Tourism/Community Services Director, is resigning. Mrs. Wiebenga’s husband accepted a new job in Des Moines so their family is relocating to Des Moines. Administrator Cannon expressed how much she will be missed and how great of a job she did in her short time here.

ALDERMAN REPORTS:
Melissa Wiebenga, Tourism/Community Services Director, reported that her first Dutch Days was a success! She will be meeting with Ald. Bard Mask to post-evaluate the event.

Chief Rhoades reported that this was the 41st Dutch Days event and it was the largest crowd he’s seen on a Friday. He was happy to report everything went smoothly.

Ald. Mask motioned, seconded by Ald. Howard Van Zuiden to go into closed session to discuss collective bargaining matters. Roll call vote/ all yes/ motion carried. The Council entered closed session at 6:27 PM.

Ald. Crosthwaite motioned, seconded by Ald. Field to exit closed session. Roll call vote/ all yes/ motion carried. The Council exited closed session at 6:45 PM.

With no further business, Ald. Field moved, seconded by Ald. Van Kampen to adjourn. With voice agreement, the meeting adjourned at 6:45 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk