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City Council Minutes September 21, 2015

SEPTEMBER 21, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Sue Van Kampen, Len Janis, Mike Van Zuiden, and Howard Van Zuiden answered “present.” Ald. Dan Nederhoff was absent. Also in attendance were Ed Cannon- City Administrator, Bill Shirk- City Attorney, Dan Clark- Public Works Director, Regina Lehman- Tourism & Community Services Director, Amanda Fosdick- City Treasurer, Casey Simpson- Patrol Officer, and Clink Kettler- Zoning Officer.

The pledge of allegiance was recited. Pastor gave the invocation.

There was no communication from visitors.

Mayor Russell asked if there were any questions or comments on the last regular meeting minutes. T&CS Director Lehman clarified that 180 people came off the American Queen at their last visit and the soap box derby for the Fall Festival will be on 9th Avenue. With no further discussion Ald. Janis motioned, seconded by Ald. Van Kampen to approve the September 8, 2015 Regular Council Meeting minutes. Roll call vote/7 yes, 1 absent/ motion carried.

Mayor Russell asked if there were any questions on the bill list. Ald. Field asked about a repair to a dump truck and an expense at the marina for a hog roast and band. PW Director Clark explained both expenses. Ald. Mask asked about repairs to pumps. Mayor Russell said the repairs to these come from the water and sewer depreciation fund. With no further discussion, Ald. Janis motioned, seconded by Ald. Field to approve the bill list. Roll call vote/ 7 yes, 1 absent/ motion carried.

Next, Mayor Russell asked if there were any questions on the Treasurer’s Report. Ald. Mike Van Zuiden asked who controls the GE shares. Mayor Russell said the Treasurer controls them and said at one time a previous council agreed to sell the stock if it reached a certain dollar amount. Ald. Mask asked about the larger than anticipated deficit in Fund 19. Administrator Cannon explained that they do not have the revenue to pay the debt service for the Industrial Center. Ald. Crosthwaite motioned, seconded by Ald. Van Kampen to approve the Treasurer’s Report. Roll call vote/ 7 yes, 1 absent/ motion carried.

Mayor Russell addressed the first item on the agenda which was accepting a $200 donation for the Neighborhood Community Park from the Fulton Masonic Lodge #189. Ald. Van Kampen estimated about $11,000-12,000 was donated to help fund the park. Ald. Van Kampen thanked the Fulton Masonic Lodge for their donation and also thanked PW Director Clark and his crew for their hard work in putting up the equipment at the park.

Second, the council reviewed an ordinance authorizing the sale of city owned property at 407 24th Ave to Mr. Paul Banker for $3,200. Mr. Banker proposes to construct a 1,600 sq. ft. storage facility on the site, which will require a zoning variance. The council asked the owner of the building next door, Doug, if he had an issue with Mr. Banker’s plans with the property. Mr. ??? did not mind that it would be a storage facility. Administrator Cannon said Mr. Banker would need to apply for a variance. Ald. Mike Van Zuiden motioned, seconded by Ald. Janis to approve Ordinance No. 1527 authorizing sale of municipally owned real estate, and cash sale real estate contract subject to getting a variance. Roll call vote/ 7 yes, 1 absent/ motion carried.

Third, the First Addendum changes Fulton from a “funded” to a “non-funded” partner of the Northwestern Illinois Housing Coalition. The Community Benefit Agreement specifies how Fulton will share in the developer’s fees and specifies the utilization of local contractors. Ald. Mask asked how the whole process worked with Rock Island Economic Growth Corporation. Administrator Cannon explained they are a not-for-profit organization and they are helping us to not lose this $250,000 housing grant. Mayor Russell said the housing task force dropped the ball on this project and now something has to be done by July 2016 or the city loses the money. Ald. Mike Van Zuiden asked why the ball was dropped and suggested having a post-marten examination so this sort of issue doesn’t happen again. After more discussion Ald. Mike Van Zuiden motioned, seconded by Ald. Janis to approve First Addendum to Grant Agreement and Community Benefit Agreement. Roll call vote/ 7 yes, 1 absent/ motion carried.

Fourth, Administrator Cannon explained that as a MAPPING community, Fulton is eligible to receive a graduate WIU student intern. In spring 2015 Fulton elected not to participate in the internship program because of the $10,000 fee. WIU has since received a new grant funding and can now offer the internship to Fulton at $5,000. The internship program is eleven months and the intern would live in the Fulton community working 37.5 hours a week. Intern candidates are completing their final year of graduate studies at WIU in various disciplines including: Parks, Recreation, and Tourism. Funding for the Peace Corp fellow would be divided between FY 2016 and FY 2017. Ald. Mask expressed her concern of having an intern because it would put extra work on Tourism and Community Services Director Lehman. Visitor and city resident, Mike Ottens, commented that there are three employees whose salaries include tourism, parks and recreation, and programming. Mr. Ottens also stated that it was decided when the council did the budget this year that employees would receive less compensation and now they want to spend $5,000 on another employee. Ald. Mask motioned, seconded by Ald. Howard Van Zuiden to approve to not hire the Peace Corp fellow. Roll call vote/ 7 yes, 1 absent/ motion carried.


Bear Development is ready to resubmit the PPA for family Section 42 housing at the old Cullen site in December 2015. Pioneer Development still expresses interest in Fulton, but does not have land assembled. After a brief discussion, Ald. Janis motioned, seconded by Ald. Van Kampen to approve Bear Development as Section 42 housing developer. Roll call vote/ 7 yes, 1 absent/ motion carried.


Mayor Russell said he visited Fulton High School’s Civics class and heard some great ideas for our community. He also attended a CRDC meeting and they have raised $2.9 million for their capital campaign. Mayor Russell informed the council that the Comfort Inn has been bought out by the AmericInn. The franchise is changing but the personnel will stay the same and they refinanced locally. Mayor Russell consulted the council on the beer garden parameters for the Fall Festival. Ald. Mike Van Zuiden said he thought they had all these details figured out for Blessing of the Bikes and Administrator Cannon said this was something that fell through the cracks when personnel changed for the Tourism and Community Services Director. Ald. Janis said he’d like to put on the next agenda to discuss the process to have a beer garden. Lastly, Mayor Russell said there is interest in putting a church in the Industrial Center. It was asked if they’d considered making that land residential. If so, a church would fit there. Ald. Mask asked that it be put on the next agenda for the council to discuss how they want to use the remaining 98 acres.


Administrator Cannon included a written report.


TCS Director Lehman is working on gathering volunteers to work at Heritage Canyon for the Fall Festival. She also said she has a Community Involvement student working with her this fall.

With no further business, Ald. Field moved, seconded by Ald. Janis to adjourn. With voice agreement, the meeting adjourned at 7:08 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk