Public Hearing for Downstate Small Business Stability Grants
Mayor Ottens called the meeting to order at 5:31PM and directed the Clerk to call the roll. On roll call, Aldermen – Keith King, Sue VanKampen, Dan Nederhoff, Mike VanZuiden and Gene Field were present. not present – Paul Banker, Barbara Mask. Margaret Crosthwaite joined meeting at 5:36PM, after Public Hearing was closed. Members of the public Jay Freihagie, Jane and Orman Luker, Darwin and David Olsen present.
Purpose of hearing was to allow community opportunity for comments of discussion on submitted Downstate Small business stability grants. 2 applications have been submitted. There are 2 additional applications in the pipeline. City Administrator Boonstra noted businesses can continue to apply thru the end of December 2020.
No Further discussion, Mayor Ottens asked the resolution of support be approved.
Public Hearing closed at 5:34
Mayor Ottens called the meeting to order at 5:35PM and directed the Clerk to call the roll. On roll call, Aldermen – Keith King, Sue VanKampen, Dan Nederhoff, Mike VanZuiden, Margaret Crosthwaite and Gene Field were present. Not present – Paul Banker, Barbara Mask. No media representatives present. Members of the public Jay Freehagie, Jane and Orman Luker present.
City Attorney Shirk, Public Works Director Clark, City Administrator Randy Boonstra, in attendance.
Mayor Ottens implemented the IPDH’s guidelines requiring masks during this council meeting.
Pledge of Allegiance was recited.
Communications from Visitors
Citizen Jay Freihagie. Mr. Freihagie lives on 4th street which had been discussed as problematic in previous meetings. Jay noted the Olsens had agreed to contact all the homeowners in the area around where erosion had impacted city and private properties. Freihagie reports that he was not contacted. Freihagie noted a new drain line was discussed in previous meetings to mitigate water problems created by plugged or ineffective drainage that was to be installed this Fall 2020. Freihagie here to go on record that he had reservations about whether or not this will be completed, or be postponed again. Freihagie further noted reservations about city dealings with Darwin Olsen whom he feels past performances do not meet expectations.
Citizens Jane and Orman Luker. At meeting to report back that the Lukers met with the Olsens on August 5th, 2020. The Lukers are not convinced their and their neighbors situation with sediment runoff from a Darwin and David Olsen project will be resolved to their satisfaction. Jane encourages the city council to consider this fact in their upcoming decision to continue land sale to the Olsens.
Approve Consent Agenda; Alderman King so moved, seconded by VanZuiden. Roll Call Vote: 6 yes, 0 no, 2 absent. Motion approved.
Alderman King noted that the minutes from the July 27, 2020 Regular City Council Meeting:
“”Motion to Approve Resignation Agreement of City Administrator Randy Boonstra. So moved by Alderman Mask and Seconded by Alderman Crosthwaite. On Roll Call Vote: 8 yes, 0 no. Motion Approved. Agreement Signed by parties. “”
Should, and have been amended to read:
“”Motion to Approve Resignation Agreement of City Administrator Randy Boonstra. So moved by Alderman King and Seconded by Alderman Crosthwaite. On Roll Call Vote: 8 yes, 0 no. Motion Approved. Agreement Signed by parties.””
Motion to approve sale of land to David Olsen. Alderman Field so moved, seconded by Alderman VanZuiden. On roll call vote: 7 yes, 0 no, 2 absent. Motion Approved.
Discussion: Darwin Olsen recounted his efforts to reach the neighbors on 4th street at Alderman VanKampen’s request. VanKampen inquired about a separate situation in which a resident incurred fire damage, Olsen outlined it had been resolved and offered any support he could provide via insurance. He extends that offer to anyone whom was impacted by run off or sediment issues. Mayor Ottens encourages citizens to contact the Olsens about issues in the past, as current issues stem from a different project.
Motion to pass the Ordinance Regarding Face Coverings to Preserve and Protect Residents. Alderman VanKampen so moved, seconded by Alderman VanZuiden. On roll call vote: 2 yes, 0 no, 2 absent. Motion Approved.
Discussion: Ottens clarifies this is preemptive ordinance that allows Mayor to declare a facemask requirement in event of pandemic without council approval.
Motion to allow City Administrator to enter into a contract with Community Funding and Planning Services for the administration of the 8th Street Road Project. Alderman King so moved, Seconded by Alderman VanKampen. On Roll Call Vote: 6 yes, 0 no, 2 absent. Motion Approved.
Discussion: VamKampen inquired to Boonstra about funding. Boonstra confirmed $30,000.00 will come out of the road budget for this year, bond income from 2019 issue, and grant funds.
Second reading of Resolution for Support of Downstate Small Business Stability Grants. So Moved by Alderman VanZuiden, Seconded by Alderman Field. On Roll Call Vote: 6 yes, 0 no, 2 absent. Motion Approved.
Open bids for sale of property. No Vote Required.
Discussion: This bid opening postponed due to required public review period.
Motion to Adjourn to the Committee of the Whole was made by Alderman Field and Seconded by Alderman VanKampen. On Roll Call Vote: 6 yes, 0 no, 2 absent. Motion Approved. Council session entered Committee of the Whole at 6:01 PM.
Motion to Exit Committee of the Whole was made by Alderman King and Seconded by Alderman VanKampen. On Roll Call Vote: 6 yes, 0 no, 2 absent. Motion Approved. Council exited Committee of the Whole at 6:50 PM.
Motion to Adjourn meeting was made by Alderman King and Seconded by Alderman VanZuiden. With voice agreement, the meeting was adjourned at 6:51 PM.
Committee of the Whole
- Public Input & Presentations
- Storm Damage Clean-up
Discussion: Council voices appreciation of public works and VWC, Cut-Rite for responding quickly to the event. Noting that within 3 hours every impassable street was cleared. Boonstra recommends continuing curbside pick up of debris through August 23 for citizens. Fulton will support citizens by continuing to pick up debris from their private property. Ottens points out city is liable for trees that come down on city property, and is providing services for the citizens on clean up. Ottens noted that once period is expired, contractors will have to dispose of the tree at private expense. Fulton requested services of VWC, a Clinton company, to continue clean up. VWC well equipped. Estimate of costs from VWC sits at $15,000 per day. At point of meeting expense sat at $60-75,000. Boonstra noted that without the support of the contractor the City would be well into September for clean up. Boonstra noted efforts to gain support of County and State government for help with clean up costs. Requests were not met favorably by the County and State Governors office. Boonstra researching further. Ottens noted his conversation with Representative McCombie and Senator Anderson that the Governors office has not shown other response other than to defer Fulton’s request to IEMA. To access funds a disaster declaration is required, and was not declared by Governor to this point. Ottens noted that public works employees have been busy maintaining sewage lift stations that require electricity, emphasizes need for outside contractors. Ottens estimates $150,000 in outside services incurred during clean up. Dan Clark estimates $150,000-$200,000. Alderman King Advises that trees left standing are likely to be damaged and will present future cost to the city. Boonstra requests that the Finance committee review strategies for covering these expenses. Normal burning days are Tuesday, Thursday, and Saturday. Boonstra presented 3 options. 1, maintain usual burn days. 2, Allow people to burn at will all week. 3, ask citizens to not burn while curbside pickup continues. Council agreed on option 3 to revisit at next meeting. The council discussed organizing a special pickup from Moring, option to be reviewed at next meeting. Boonstra also proposes to waive fee for fence or structural repairs due to the storm, while still requiring a permit. Boonstra also noted the 10000 block of main street is closed due to loose bricks. Building housing thrift store downtown still has possibility of structural damage and possible dangerous collapse. Insurance agent is recommending to keep main street closed at that block for liability reasons until issue is mitigated or further study. Ottens noted it is a priority to resolve this as it closing Fulton’s Downtown. Attorney Shirk noted that there is a dangerous building ordinance to pursue in worst case scenario. Ottens noted he met with a VP from COMED, whom debunked an internet myth that COMED will reimburse for loss of food as a result of the Derecho. Large item pick-up will be on the standard Township day in October. Otherwise bulky item pickup will be between Moring and Homeowner.
- Credit Card Policy
Discussion: Annual audit recommended establishment of Credit Card policy. Topic had been discussed in 2018, and no action taken after request for review from Finance Committee. Item assigned to finance committee for review. City staff recommends maintaining only 1 city credit card.
- Proceed with vacation of and sale of parcel at intersection of 1st Avenue and 4th
Discussion: New Owner of the property on 4th street is interested in purchasing to add dive way. Council approves to have Attorney Shirk draft agreement.
- Draft Agreement for Improvements to 24th
Discussion: Trailer Court owners would like re-do the road out front of their property and add drain basins at their own cost. Council approves Attorney Shirk to draft an agreement and will be on council meeting next vote.
- Cannabis Operations Regulation Ordinance.
Discussion: Boonstra and Shirk have a draft of this ordinance ready to propose to the council during committee of the whole. Outcomes of pending litigations will be known in September 2020. Ordinance will be reviewed in future meetings.
- Suggest policy for soliciting donations.
Discussion: Well meaning grant applications come in that do not address the priorities of the council. A policy on grant request solicitations and coordinating efforts would eliminate headaches. Council will take it under advisement. Ottens notes that it would be beneficial to have council being central clearing house of donation requests.
- Results of Surplus Sale
Discussion: Only 2 items were sold from the sale. A lot of computers and the Honda Scooter. The remaining items to be sold at-will by City Administration. Council members not eligible.
- Installation of Video Camera in Council Chamber.
Discussion: Boonstra noted this is first meeting using BoardDocs to create and distribute meeting minutes. After discussion, video camera determined to be low priority expense given the current budget stress from COVID and Derecho clean up efforts.
- Committee Chair Reports
- Finance Committee – Will meet Thursday August 20, 2020.
- Public Property- N/A
- Public Safety- Requested a closed session meeting to review a Property subject.
- Parks & Recreation- N/A
- Marina- Centrally located flag was stolen.
- Zoning- N/A
- Economic Development- N/A
- Mayor’s Report – Citizens had many compliments on the city wide food dumpster. Ottens applauds Moring on their ability to execute in storm aftermath. 1st Avenue project Completed. Garage sale event continued without issue. Otten pointed out that FOIA act extends to personal devices.
- City Administrators Report – N/A
- Aldermen Reports – City Council members voiced support of the entire City Organization for their great work on Derecho clean up.
- Public Works Director, Dan Clark – N/A
- Police Chief, Dave Bartels – Noted COMED workers applauded citizenry for their kindness.
- Tourism, Aaron Fullan – N/A
- Historical Society – N/A
David C Gibbons
Clerk – City of Fulton