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City of Fulton Council Meeting Minutes, July 27 2020

City Council Meeting

July 27, 2020 Minutes

City of Fulton

Regular Meeting



Mayor Ottens called the meeting to order at 5:30PM and directed the Clerk to call the roll. On roll call, Aldermen – Keith King, Paul Banker, Barb Mask, Sue VanKampen, Dan Nederhoff, Margaret Crosthwaite, and Gene Field P were present. Mike VanZuiden not present – joined meeting at 6:40PM, before adjourning to closed session. No media representatives present. Members of the public Darwin Olsen, David Olsen, Jennifer Vetil, Jane Lukere, Orman Lukere present.

City Attorney Shirk, Public Works Director Clark, Tourism Coordinator Fullan, City Administrator Randy Boonstra, in attendance.

Mayor Ottens implemented the IPDH’s guidelines requiring masks during this council meeting.

Pledge of Allegiance was recited.

Communications from Visitors

Citizen Jennifer Vetil. At meeting to request speed limit on 4th Street from 30 mph to half, 15 mph. Due to width of road, no sidewalks, and increased foot traffic due to COVID it has created a dangerous situation for pedestrians. Mayor Ottens referred the issue to the Public Safety Committee for further review.

Citizens Jane and Orman Lukere. At meeting to highlight events surrounding Darwin Olsen and previous development projects that they feel were unfair to members of the community and surrounding properties. Sand & debris had washed into the properties of those who lived down the hill from Mr. Olsen’s development. Randy Boonstra had communication with the impacted homeowners and shared concerns about sand and silt run-off clogging city drain pipes. A front loader had been deployed and 3 or 4 truck loads of sand were cleaned up, but Jane states it was never returned to original. Jane and others feel the situation has not yet been made right, and should be addressed or considered by the council before the deal between Darwin Olsen and the City of Fulton moves forward for the property in the Industrial Center.

Consent Agenda

Approve Consent Agenda; Approve Council Meeting Minutes –July 9, 2020 and July 13, 2020. Approve Treasurers Report. Alderman Mask so moved, seconded by King. Roll Call Vote: 7 yes, 0 no, 1 absent. Motion approved.

Discussion: Alderman Mask inquired about the treasurer’s report and its relevant time periods. Pointing to the significantly lower sales tax revenue received year to date. Mask would like to review the revenue position of the City.


Motion to approve Small Business Stability Grant – Resolution from Council for Johnnies Tap and Great River Gymnastics. Alderman Mask so moved, seconded by Alderman VanKampen. On roll call vote: 7 yes, 0 no, 1 absent. Motion Approved.

 Discussion: Ottens noted this is the resolution needed to complete their application packet.

Motion to approve Ordinance authorizing the Issuance of – not to exceed $1,750,000.00 General Obligation Bonds (Alternative Revenue Source) to refund certain outstanding bonds of the city. Alderman Banker so moved, seconded by Alderman Field. On roll call vote: 7 yes, 0 no, 1 absent. Motion Approved.

 Discussion: Randy Boonstra provided that this refinances Fulton’s 2012 C bonds to achieve a lower interest rate.

Motion to approve the Ordinance following a Zoning recommendation – Variance to exceed the allowed square footage of an existing garage to a maximum of 1200 square feet. Alderman King so moved, Seconded by Alderman VanKampen. On Roll Call Vote: 7 yes, 0 no, 1 absent. Motion Approved.

Discussion: N/A

Motion to approve $6000.00 from the Video Gaming Fund to complete the Klooster Park Project. So Moved by Alderman King, Seconded by Alderman Crosthwaite. On Roll Call Vote: 6 yes, 1 no (Alderman Mask), 1 absent. Motion Approved.

Discussion: N/A

Motion to approve the $126,000 Bid for Progress Drive paving with funding coming from TIF 1 to be used in TIF 2. So Moved by Alderman Mask, Seconded by Alderman Banker. On Roll Call Vote: 7 yes, 0 no, 1 absent. Motion Approved.

Discussion: Dan Clark provided that CIVIL construction has First Avenue and Drives Park projects to start and finish before commencing work on Progress Drive.

Motion to Adjourn to the Committee of the Whole was made by Alderman Mask and Seconded by Alderman Banker. On Roll Call Vote: 7 yes, 0 no, 1 absent. Motion Approved. Council session entered Committee of the Whole at 5:48 PM.

Motion to Exit Committee of the Whole was made by Alderman Mask and Seconded by Alderman King. On Roll Call Vote: 7 yes, 0 no, 1 absent. Motion Approved. Council exited Committee of the Whole at 6:31 PM.

Motion to enter Closed Session to discuss personnel was made by Alderman Mask, and Seconded by Alderman Field. On Roll Call Vote: 8 yes, 0 no. Motion Approved. The Council entered Closed Session at 6:42PM.

Motion to Exit closed session was made by Alderman Mask and Seconded by Alderman VanKampen. On Roll Call Vote: 8 yes, 0 no. Motion Approved. The Council exited Closed Session at 6:50 PM.

Motion to Approve Resignation Agreement of City Administrator Randy Boonstra. So moved by Alderman Mask and Seconded by Alderman Crosthwaite. On Roll Call Vote: 8 yes, 0 no. Motion Approved. Agreement Signed by parties.

Motion to Adjourn meeting was made by Alderman Banker and Seconded by Alderman Field. With voice agreement, the meeting was adjourned at 6:56 PM.



Committee of the Whole

  • Public Input & Presentations
  • Ordinance for Masks.

Discussion: This ordinance would allow the Mayor the ability to mandate wearing masks in short order in an emergency situation. Mayor Ottens cited an uptick in COVID-19 cases in Fulton. Will be added to next agenda.

  • Darwin Olsen – Sale of Property (Industrial Park).

Discussion: Reviewing submitted land purchase agreement. $8,500/Acre, to close by Aug 31st 2020. Same obligations as previous contracts considering the right of first refusal. Fulton not selling land to turn around and sell the land, but to require purchaser to build building. Real Estate Taxes would be prorated. Not sure yet if the billboard is on the property, will be determined at survey. The farm tenant would like 2 acres returned on his lease and 100 hours of compensation, but this would be the responsibility of the purchaser. On page 3 of the agreement, details of this specific deal. The area is zoned for self storage units but the sale agreement prohibits this type of use. The agreement outlines a 3000 square foot building. Darwin stated that he plans for the building to be 40ft by 100ft. Attorney Shirk noted in the past the city has covered the cost of survey and passed that cost along in closing costs which are $1,500. Contracts outlines that the city will not be required to provide well and septic. Randy Boonstra noted that 3D and others have not been required to hook up to water and septic in the past. Violation of points in this section creates a situation where the city can buy the property back. Shirk noted the requirements of the agreement are binding to the following owners, preventing the area from becoming storage units in the future. The council had a straw vote to add this contract to the upcoming city council meeting agenda. In response to Jane Lukere, Darwin states that he believed issue was resolved regarding the wash out from his development properties. He states he went out to address the issue in multiple phases. Darwin agreed to contact home owners in the area after others at the meeting agreed with Jane’s appeal. Citizens cites problems with blowing sand everywhere around their homes. Mayor Ottens requested Randy Boonstra & Dan Clark get together with the Olsen’s to review problem and the path forward for clean-up.

  • Grewal Sale.

Discussion: Reviewing purchase of alley at 219 N 4th Street to allow homeowner to add driveway and garage. Has been reviewed by the Administrator and with the homeowners in the area who do not have an interest in the property. The city would vacate the land and sell to the homeowner or open for bids. The entire alley would be vacated. Added to agenda for next meeting.

  • CFPS Administration Contract.

Discussion: Community Funding and Planning Services for 8th Street projects. Fulton had paid this organization $7,000 for previous work. Will be added to next agenda.

  • Appreciation Acknowledgement from Paula and Dave Ensinger.

Discussion: N/A

  • Committee Chair Reports
  • Finance Committee – VanZuiden not present.
  • Public Property- N/A
  • Public Safety- Alderman Crosthwaite noted she and others attended the meeting on public safety radios. Police chief noted this project was at stage 3 or 4 on a 1-100 scale per Whiteside County Sheriff.
  • Parks & Recreation- N/A
  • Marina- Alderman VanKampen had solicited a $1,000 donation for improvements at the marina. JT Cullen had indicated work on a large Anchor to further landscape improvements. Mayor Ottens asked the committee to review the 2 large boats that have been parked at the marina for some time.
  • Zoning- Zoning board has received many requests for zoning variances for garage size limits and will be reviewing the ordinances of surrounding towns.
  • Economic Development- N/A
  • Mayor’s Report – N/A
  • City Administrators Report – N/A
  • Aldermen Reports – Barb Mask provided update on Fisher Boy statue, that was scheduled to be moved 7/28/2020.
  • Public Works Director, Dan Clark – N/A
  • Police Chief, Dave Bartels – N/A
  • Tourism, Aaron Fullan – N/A
  • Historical Society – N/A

5. Adjourn

Respectfully Submitted,

David C Gibbons

Clerk – City of Fulton