Alderman VanZuiden called the meeting to order at 5:30PM and directed the Clerk David Gibbons to call the roll. Mayor Ottens was absent from this meeting. On roll call, Aldermen –Sue VanKampen (Via phone), Dan Nederhoff, Barbara Mask, Mike VanZuiden, Paul Banker, Margaret Crosthwaite and Gene Field were present. Not present – Keith King. Media representative John Rohlf of the Clinton Herald present.
City Attorney Shirk, Public Works Director and Acting City Administrator Clark, Tammy Garibay in attendance.
Alderman VanZuiden noted that he would be voting as an alderman during the meeting, while standing in for Mayor Otten’s procedural responsibilities.
The IPDH’s guidelines requiring masks during this council meeting.
Pledge of Allegiance was recited.
Communications from Visitors
Approve Consent Agenda; Approve City Council & Committee of the Whole minutes from October 12, 2020; Approve Treasurer’s Report for September 2020. Approve Budget to Actual – Ending September 2020; Alderman Field so moved, seconded by Crosthwaite. Roll Call Vote: 7 yes, 0 no, 1 not present. Motion approved.
Sale of Property.
Discussion: No longer applicable, it was noted perspective buyer pulled out of transaction.
Storm Water Ordinance. Motion was made by Alderman Mask and Seconded by Alderman Nederhoff. On Roll Call Vote: 7 yes, 0 no, 1 not present. Motion Approved.
Discussion: Ordinance section 157.02 in line 3 was amended to subject even a development of 1 home to the bounds of this ordinance to ensure surrounding home owners are not impacted by erosion from any development.
November 3, 2020 Election Day – Municipality Day Off. No Vote.
Discussion: It was decided to not to create a Municipal day off for election day, no vote needed. Mandate was removed via litigation by the IML.
Liquor License Holder – Deny Forgiveness Request. Motion was made by Alderman Mask and Seconded by Alderman VanKampen. On Roll Call Vote: 7 yes, 0 no, 1 not present. Motion Approved.
Discussion: Vote on request from local business to not pay the first 6 months of the license due to COVID closure denied. It was agreed that it is difficult to apply this forgiveness evenly across all businesses in Fulton, which would be required by law.
Motion to Adjourn to the Committee of the Whole was made by Alderman Mask and Seconded by Alderman VanKampen. On Roll Call Vote: 7 yes, 0 no, 1 not present. Motion Approved. Council session entered Committee of the Whole at 5:44 PM.
Motion to Exit Committee of the Whole was made by Alderman Mask and Seconded by Alderman Field. On Roll Call Vote: 7 yes, 0 no, 1 not present. Motion Approved. Council exited Committee of the Whole at 6:07 PM.
Motion to enter Closed Session to discuss personnel was made by Alderman Mask, and Seconded by Alderman Crosthwaite. On Roll Call Vote: 7 yes, 0 no, 1 not present. Motion Approved. The Council entered Closed Session at 6:08 PM.
Motion to Exit closed session was made by Alderman Mask and Seconded by Alderman Banker. On Roll Call Vote: 6 yes, 0 no, 2 not present. Motion Approved. The Council exited Closed Session at 6:35 PM.
Motion to Adjourn meeting was made by Alderman Mask. With voice agreement, the meeting was adjourned at 6:36 PM.
Committee of the Whole
- Public Input & Presentations
- Request for services of Tourism Director for non-city associated projects.
Discussion: Mayor Ottens had already arranged for Mr. Fullan to interview a local Doctor. Mr. Fullan will interview Mayor Ottens and Dan Clark to create a history in the city record of COVID impacts. Request essentially withdrawn for Mr. Fullan to work outside the bounds of city responsibility.
- Insurance Payments – Replenishing Funds.
Discussion: Dan Clark Presented. $39,000 will be returned to the city from insurance claims. $7,000 had already been received for damage to equipment, Dan would like to refund the monies to the accounts form which they were paid out of. Parks damage came out of Parks accounts, for example. Parks took much of the damage. Monies spent out of gaming and garbage, will be balanced by general funds. A motion will be made at the next meeting, to determine cash administration.
- Video Gaming – Added Regulations to license requirements.
Discussion: Bill Shirk presented. The IML has published a set of regulations to govern video gaming. All or part could be adopted. The regulations will be reviewed by local businesses and the council will take their input under advisement. Information will be reviewed further by the council members for the next committee of the whole.
- Police Chief Appointment – Rules.
Discussion: Bill Shirk presented. Rules are submitted as general information.
- Committee Chair Reports
- Finance Committee – Mike VanZuiden presented. It was noted $143,000 is available via the CURES act. It was also noted that there may be an opportunity for salary reimbursements. Dan Clark will bring more information gathered from surrounding communities on possible claims against the CURES amount available.
- Public Property- Further discussion surrounding the land north of the Windmill. Bill Shirk noted that was a group who wanted to acquire that land to build condos 10 years ago. Mask noted this area would be important to economic development in the area between 8th to 9th Avenue near the riverfront.
- Public Safety- N/A
- Parks & Recreation- N/A
- Marina- N/A
- Zoning- N/A
- Economic Development- N/A
- Mayor’s Report – N/A
- City Administrators Report, Dan Clark – N/A
- Aldermen Reports – N/A
- Public Works Director, Dan Clark – N/A
- Police Chief, Dave Bartels – N/A
- Tourism, Aaron Fullan – N/A
- Historical Society – Barb Mask presented. At the Martin House the cellar doors will be replaced at a cost of $2500 due to the deteriorated lime stone blocks. Mask also noted bricks along the wall surrounding the Martin House are expanding, mitigation cost will be estimated next spring.
David C Gibbons
Clerk – City of Fulton