The City Council meets on the 2nd and 4th Mondays of each month at 5:30 p.m. The City Council meets in the Council Chambers of Fulton City Hall, 415 11th Avenue. Council meetings are open to the public.
CITY OF FULTON
REGULAR COUNCIL MEETING
June 20, 2016
5:30 PM
1. Call to order
2. Roll call
3. Pledge of allegiance
4. Communication from visitors
5. Consent Agenda (All items in the consent agenda will be enacted by a single motion and roll call vote. Any item may be removed upon request by the Mayor or any Alderman and considered individually after all other items of business on the consent agenda).
A. Approve June 6, 2016 City Council Meeting Minutes (pages 3 – 5)
B. Approve Treasurer’s Report (pages 6 – 13)
C. Approve Bill List (back of packet)
Action: Motion to approve Consent Agenda
6. Rule on Items Removed from Consent Agenda
7. Unfinished Business
A. Drives Building Roof (pages 14 - 16)
B. Dangerous Building (page 17)
C. Heritage Residential bid (pages 18 - 19)
D. Amman Agreement (pages 20 - 24)
Summary: Specifies terms and scope of work under which Amman may connect a private storm water drain to the City of Fulton Storm Water sewer system. Waive requirement for Amman to reimburse City of Fulton $1,739.85 in engineering fees relating to the project.
8. New Business
A. Miscellaneous Street Patching (pages 25 – 26)
Summary: Recommended FY2017 street patching projects
B. Geertz Annexation (pages 27 – 38)
Summary: First Reading
C. Windmill Donation Agreement (pages 39 – 42)
Summary: Hank and June Hielema wish to donate an additional 13 historic replica windmills to the City of Fulton for display in the Windmill Cultural Center.
D. Budget amendment for Rte. 84 water main loop grant expenditures
Summary: Amends FY2017 municipal budget to allocate $6,335.00 from Fund 58, W&S Capital Projects Reserves for grant writing and engineering costs. Current reserve balance $138,480.71.
9. Reports
Mayor (pages 43 - 44)
Administrator Report (pages 45 - 47)
Police Report (pages 48 – 49)
Tourism Report (pages 50 – 54)
Aldermen Reports
Committee Reports
10. Adjourn
Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, Dan Nederhoff M. VanZuiden and H. VanZuiden answered, “present.” Ald. Barbara Mask was “absent.” Also in attendance were Bill Shirk (City Attorney), Ed Cannon (City Administrator), James Rhoades (Police Chief) Dan Clark (Public Works Director), and April Eschelman (Chamber of Commerce Director).
The pledge of allegiance was recited. Pastor Royann Matthews gave the invocation.
During the communication from visitors everyone present was there regarding a matter on the agenda. Present as visitors were Randy Boonstra, Bob Witten, Clink Kettler and Chuck Dykstra.
Ald. Crosthwaite motioned item H Fulton Marina Refund be removed from the agenda, seconded by Ald. M. VanZuiden. Roll call (7 yes, 1 absent).
Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration are the May 16, 2016 City Council Meeting Minutes and the May 23, 2016 City Council Continuation Meeting Minutes. One correction was made to the minutes, Ald. Crosthwaite clarified she voted “No” on the Blessing of the Bikes request. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. M. VanZuiden to approve the consent agenda. Roll call vote (7 yes, 1 absent).
The first item for consideration is the Resolution recognizing William Brinkman for his service to the Fulton Community. Mayor Russell read the resolution out loud for everyone to hear, with no questions or concerns Ald. H. VanZuiden motioned, seconded by Ald. Letcher to approve the Resolution recognizing Mr. Brinkman. Roll call vote (7 yes, 1 absent).
The second item for consideration is the TCEDA update. Randy Boonstra gave the update explaining how the organization is out to help small businesses grow. He explained how the prison is on the right track to open in he near future. TCEDA has a link on their website that allows people moving to the area to see potential rentals in the tri-county, especially those moving for a job at the prison. He also mentioned the Board of Directors must change its by laws to include more members, they must now have two union members on the board, they only had one and he recently resigned. Randy asked if the City of Fulton was still willing to give to TCEDA, is it in the budget? It was originally mentioned they would donate $500. With no questions or concerns the council moved to the next item on the agenda.
The third item for consideration is the Bluegrass Festival and Jordan Feliz Concert at Heritage Canyon. Present to talk about the Festival was Melissa Kane and Charlie Krieder. Charlie is hoping to have more than 1,000 people show up for the Bluegrass Festival, they have seen more out of town people at these types of events and want the festival to continue to grow. With these types of events continuing to grow they hope to have a different location for these types of events closer to the downtown area in the future. With no questions or concerns the council moved to the next item on the agenda.
The fourth item for consideration is the Mainly marathons Street Closure Request. This group of runners stopped in Fulton last year and is back this year. With them coming to town they buy gas and stay at our hotel which it good revenue for businesses. With no further questions or concerns Ald. M. VanZuiden motioned, seconded by Ald. VanKampen. Roll call vote (7 yes, 1 absent).
The fifth item for consideration is Fulton Summer Nights Events Street Closure Request. The event will be held three times this summer in June, July and August. Asking for approval of the street closure along with tables and chairs and some garbage cans. With no further questions or concerns Ald. VanKampen motioned, seconded by Ald. Crosthwaite to approve the street closure request for Fulton Summer Nights. Roll call vote (7 yes, 1 absent).
The sixth item for consideration is Disposition of Road and Bridge Tax Revenue. Charles Dykstra (Township Supervisor) was present to discuss the Fulton Township Levy Information. He explained how the levy is broken down with $33,238 being paid the City of Fulton. Mr. Dykstra discovered in previous years the money has been put the in city’s General Fund but would like it to be used to repair roads in town. With no further questions or concerns the council moved to the next item on the agenda.
The seventh item on the agenda is the City Ordinance Codification. The city has a budget of $7500 to get the updating completed. This type of update has not been completed since 2009. The estimate from American Legal Publishing is $5,100 to $5680 depending if they choose to have the ordinances listed online as well. Ald. Crosthwaite asked if it is really necessary to have the ordnances posted online. With no further questions or concerns Ald. VanKampen motioned to accept proposal from American Legal Publishing with optional services, seconded by Ald. Letcher. Roll call vote (7 yes, 1 absent).
The eighth item for consideration is the Collective Bargaining Agreement between City of Fulton and Chicago Regional Council of Carpenters Local 790. An agreement has been made however City Attorney Shirk advised the council to accept pending clarification on page 48, Section 1. The attorney would like to review the Agreement and Declaration of Trust. If all looks fine the agreement will be accepted. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. VanKampen to approve the contract with the full0time non-management Public Works employees and administrative personnel at Fulton City Hall. Roll call vote (7 yes, 1 absent).
The ninth item for consideration is Prevailing Wage Ordinance #1539. The city is required to adopt a prevailing wage ordinance annually; these rates are established by the US Department of Labor. With no further questions or concerns Ald. Letcher, seconded by Ald. Nederhoff. Roll call vote (7 yes, 1 absent).
Old Business:
The council needs to make a decision on the bid they received for the north lot in the Heritage Residential Subdivision. As it currently stands there is no requirement to build on the lot, can make that restriction. After discussion the council did not want to make a decision Ald. Letcher motioned, seconded by Ald. Field to table the vote until next meeting.
Reports:
Mayor Russell included his written report.
Administrator Cannon included his written report.
Ald. VanKampen asked what was being done about the dangerous building on 4th St and 15th Ave. In order to move on in the process two people need to be appointed to the committee. It was decided Ald. M. VanZuiden and Randy Boonstra would be appointed to the committee.
Ald. Crosthwaite noted the Zombie Crawl was a success; there were a lot of people from out of town that participated in the event.
Ald. Field motioned, seconded by Ald. VanKampen to not enter closed session to discuss personnel, it will be discussed at another time. Roll call vote (7 yes, 1 absent).
With no further business Ald. Field motioned, seconded by Ald. Nederhoff to adjourn. With voice agreement the meeting adjourned at 7:04 PM.
Minutes recorded by,
Lindsey Renkes
Fulton City Clerk
City of Fulton
Continuation Council Meeting Minutes
May 23, 2016
Mayor Russell called the meeting to order at 6:00 and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, Dan Nederhoff and H. VanZuiden answered, “present.” Ald. M. VanZuiden was “absent.” Also in attendance were Bill Shirk (City Attorney), Ed Cannon (City Administrator), Tammy Garibay (City Collector), James Rhoades (Police Chief) Dan Clark (Public Works Director), and Regina Lehman (Director of Tourism).
Mayor Russell called the meeting to order at 5:30 and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, M. VanZuiden and H. VanZuiden answered, “present.” Ald. Dan Nederhoff was absent. Also in attendance were Bill Shirk (City Attorney), James Rhoades (Police Chief) Dan Clark (Public Works Director), and Clink Kettler (Zoning Officer).
The pledge of allegiance was recited. Pastor Wayne Wiersema gave the invocation.
During the communication from visitors Rich Petersen spoke about the Bike Blessing to be held June 5, 2016. The Bike Blessing did not make it on the agenda and will be discussed at the next meeting to finalize all details. Ald. M. VanZuiden suggested having a fence to keep people in beer garden. Chief Rhoades confirmed a 3 ft. barrier must surround the beer garden. Attorney Shirk clarified it must be a rule for the event, not listed in ordinance. Darwin Johnson, 1010 4th Ave wants to know what the city is going to do about the sewer back up that happened late May 11 into May 12. Attorney Shirk stated the city is not liable to pay for damages; it is the responsibility of the homeowner to carry insurance to cover these types of damages. Mike McClary was also present to ask what is going to be done regarding the sewer back up after the storm last week. Everyone else was present regarding an item on the agenda.
Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration are the May 2, 2016 City Council Meeting Minutes, Treasurer’s Report, Bill List and Nominated Adam Cooprider to the Zoning Board of Appeals. Mayor Russell noted to the city clerk the name of the reporter from the Fulton Journal is Kayla. Ald. Crosthwaite asked that item C. Bill List is removed from the consent agenda. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. VanKampen to approve the consent agenda. Roll call vote (7 yes, 1 absent).
The Bill list was removed from the consent agenda to be voted on separately. Ald. Field asked why the city was paying so much a month for the copier through RK Dixon. With no further questions or concerns Ald. Field motioned, seconded by Ald. Mask to approve the Bill List. Roll call vote (6 no, 1 yes, 1 absent). The Bill List was not approved, Ald. Crosthwaite asked for Reimburse for slip rental to be removed from the Bill List. Ald. VanKampen motioned, seconded by Ald. Mask to approve the Bill List with the correction. Roll call vote (7 yes, 1 absent).
First item for consideration is the amendment to second and third extension and modification agreement. The amendment adds language relating to number of jobs retained and gained for each modification. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. M. VanZuiden to approve the amendment. Roll call vote (7 yes).
Second item for consideration is the bid opening of the heritage residential lots. The city received one bid from Leon & Katie Groh to purchase the lot to the northeast. They are willing to purchase the whole lot for $25,000 or purchase ½ of the lot that connects to their property for $10,000. The council has 45 days from today to accept or reject any bids.
Third item for consideration is Electrical Aggregation Rates. New prices have been set by ComEd, which are lower than the current rate we are on contract for with community aggregation through September 2018. It is said that the rates could go down, there is a bidding process that can affect the rate for community aggregation. With no further questions or concerns they moved to the next item on the agenda.
The fourth item for consideration is the discussion on whether to amend the number of available liquor license in Fulton. Currently there are still available liquor licenses for a variety of new businesses however if any other businesses were wanting to open with a liquor license would the city want to amend the ordinance to allow another liquor license. Council did not see any need to act on this right away since there are still available licenses. With no further questions or concerns they moved to the next item on the agenda.
The fifth item for consideration is the variance request, which was passed by the Fulton Zoning Board of Appeals. Mr. Brad Houzenga needs a 4-foot setback on the west side of the property to expand the existing single car garage. The variance was passed unanimous by the members of the zoning board. With no further questions or concerns Ald. Mask motioned, seconded by Ald. Letcher to approve the variance request. Roll call vote (7 yes, 1 absent).
Old Business:
Warran Amman has been working with the city to make a private connection to the city’s storm sewer. City engineer has approved the construction plans for the private storm sewer connection. With no further questions or concerns Ald. Van Kampen motioned, seconded by Ald. Mask to approve the connection to city storm sewer. Roll call vote (7 yes, 1 absent).
Reports:
Mayor Russell included his written report.
Mayor Russell apologized for requesting a refund for a boat slip with the City of Fulton. After asking the harbormaster for a refund and knowing that refunds were not granted, Mayor Russell had a city employee issue him the refund anyways. Council members were unaware of this situation until almost 3 weeks after the situation occurred. There were mixed emotions regarding the situation and nothing was decided or solved.
Administrator Cannon included his written report.
April Eschelman Director of the Fulton Chamber of Commerce reported the financial standings and how the commerce planed more fundraisers to keep up on accounts.
Chief of Police Rhoades included his written report.
Ald. Mask motioned, seconded by Ald. Letcher to enter closed session to discuss collective bargaining, personnel and setting the price for sale of city-owned property. Roll call vote (7 yes, 1 absent). The council entered closed session at 7:19 PM.
Ald. Mask motioned, seconded by Ald. Van Kampen to exit closed session. Roll call vote (7 yes, 1 absent). The council exited closed session at 8:13 PM.
With no further business, Ald. Mask motioned, seconded by Ald. Crosthwaite to adjourn. With voice agreement the meeting adjourned at 8:14 PM.
Minutes recorded by,
Lindsey Renkes
Fulton City Clerk
1. Call to order
2. Roll call
3. Pledge of allegiance
4. Communication from visitors
5. Consent Agenda (All items in the consent agenda will be enacted by a single motion and roll call vote. Any item may be removed upon request by the Mayor or any Alderman and considered individually after all other items of business on the consent agenda).
A. Approval of March 7, 2016 Regular City Council Meeting Minutes (pages 1-2)
B. Approve Treasurer’s Report (pages 3-11)
C. Approve Bill List (located at end of packet)
Action: Motion to approve Consent Agenda
6. Rule on Items Removed from Consent Agenda
7 Items for Consideration:
A. Mutts on the Mississippi Presentation (pages 12-13)
B. Clinton Regional Development Corporation Update
C. Heritage Canyon Caretaker Agreement Amendment (page 14)
Summary: Amendment requires caretaker to pay gas and electric utilities.
Action: Approve amendment
D. Danielson Second Extension and Modification Agreement (pages 15-17)
Summary: Agreement extends the Revolving Loan to Danielson Properties, LLC to April 15, 2021 with all remaining terms unchanged.
Action: Approve agreement
E. Request to allow swine within city limits
Summary: Resident requesting approval to keep a micro pig within city limits. Fulton Code §94.01 (A) makes it unlawful to keep certain animals (including swine) within the city limits without written permission from the City Council.
Action: Discussion and possible vote
8. Old Business
9. Reports
Mayor
Administrator Report (pages 18-26)
Alderman
Police Chief Report (pages 27-28)
Public Works Director Report (page 29)
Tourism and Community Services Director Report (pages 30-31)
Tourism Committee Report (pages 32-33)
Windmill Area Steering Committee Report (pages 34-35)
10. Executive Session to discuss collective bargaining and personnel
11. Return to Open Session
12. Adjourn