City Council Meeting Minutes

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
DECEMBER 7, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Dan Nederhoff, Sue Van Kampen, Len Janis, and Howard Van Zuiden answered “present.” Ald. Mike Van Zuiden was absent and Ald. Margaret Crosthwaite arrived a few minutes late. Also in attendance were Ed Cannon- City Administrator, Bill Shirk- City Attorney, Dan Clark- PW Director, Regina Lehman- Tourism & Community Services Director, James Rhoades- Chief of Police and Clink Kettler- Zoning Officer.

The pledge of allegiance was recited. Pastor Wayne gave the invocation.

During communication from visitors Ald. Field asked if they can discuss Christmas bonuses for city employees at tonight’s meeting. Mayor Russell said they will add it to the agenda for December 21st. They could not vote on that tonight since it wasn’t on the agenda.

Mayor Russell asked if there were any questions or comments on the last regular City Council meeting minutes. With no further discussion Ald. Mask motioned, seconded by Ald. Howard Van Zuiden to approve the November 16, 19, and 30, 2015 Regular and Continuation Council Meeting minutes. Roll call vote/6 yes 2 absent/ motion carried.

The first item on the agenda was a report from the Fulton Chamber of Commerce. April Eshelman, Director of the Fulton Chamber of Commerce, gave their financial report from the last six months. The Chamber is asking the City of Fulton for the $13,500 for next year again. She explained that they have three fundraisers worked into next year so they will hopefully not need the City’s assistance the following year. Ald. Mask asked where they make their most funds now. Ms. Eshelman said the largest portion of their revenues came from dues from businesses and those memberships are comparable to last years’ numbers. Mayor Russell thanked her for the report.

Second, Ald. Mask motioned, seconded by Ald. Crosthwaite to approve ordinance establishing rates for solid waste disposal. The ordinance establishes new garbage fees which include a $.80 monthly administrative fee. Roll call vote/ 6 yes, 1 no, 1 absent/ motion carried.

Third, Administrator Cannon reviewed a Land Use Plan for the 112 acres in the Industrial Center. The Land Use Plan was created by the Fulton Industrial Council and it included: Site Description, Development Goals and Objectives, Commercial District, Industrial District, Target Industries, and Other Takeways from the Land Use Meeting.

Fourth, Illinois Open Meeting Act requires municipalities to give public notice of its annual schedule of regular meetings at the beginning of each calendar or fiscal year. Ald. Janis motioned, seconded by Ald. Crosthwaite to approve the calendar. Roll call vote/ 7 yes, 1 absent/ motion carried.

Fifth, the Council reviewed the 2016 Municipal Priorities List that were established during the November 19th and 30th Budget Priority Workshops. Ald. Howard Van Zuiden motioned, seconded by Ald. Crosthwaite to approve the priority list with the following exceptions: remove Housing Priority 4 – Trailer Park Beautification (because it’s privately owned) and adding to Housing Priority 2 “develop assisted living housing”. Roll call vote/ 7 yes, 1 absent/ motion carried.

Lastly, Administrator Cannon said the 2015 property tax estimate is $495,467, which represents a 5% increase over 2014. He also explained that he prepared a preliminary budget this fall which showed the City of Fulton will have about a $50,000 deficit for next year. Because of the deficit Administrator Cannon is recommending a 5% increase for the 2015 Property Tax Levy.

MAYOR’S REPORT:
Mayor Russell included his written report.

ADMINISTRATOR’S REPORT:
Administrator Cannon included his written report and pointed out his Request for Proposal (RFP) to solicit bids to replace the city’s accounting and utility billing software. He will present bids in January.

REPORTS:
PW Director Clark said he is receiving a lot of calls about the condition of alleys in town. He said they service them in the fall and spring and it’s because of all the rain that people are having issues.

Chief of Police Rhoades reported that he attended a meeting at the Thomson Federal Prison. They currently have 98 minimum security inmates and about 235 staff members with about 17 more starting in January.

TCS Director Lehman reported that the Christmas Walk was very well attended. She also started a 3rd- 5th grade Kid’s Club in the Community Center.

Ald. Mask submitted the Martin House monthly financial report.

Ald. Van Kampen motioned, seconded by Ald. Howard Van Zuiden to enter closed session to discuss collective bargaining matters and set the price for sale or lease of city-owned property. Roll call vote/ 7 yes, 1 absent/ motion carried. The Council entered closed session at 6:38 PM.

Ald. Mask motioned, seconded by Ald. Van Kampen to exit closed session. Roll call vote/ 7 yes, 1 absent/ motion carried. The Council exited closed session at 6:57 PM.

With no further business, Ald. Field moved, seconded by Ald. Van Kampen to adjourn. With voice agreement the meeting adjourned at 6:57 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk

CITY OF FULTON
REGULAR COUNCIL MEETING
December 7, 2015
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approval of November 16, 19, and 30, 2015 Regular and Continuation Meeting minutes (pages 1-5)

6. Items for Consideration

A. Report from Fulton Chamber of Commerce

B. Ordinance Establishing Rates for Solid Waste Disposal (pages 6-7)

Summary: Establishes new garbage fees which include a $0.80 monthly administrative fee.

Action: Approve ordinance

C. 112-Acre Land Use Plan (pages 8-10)

Summary: Recommendations from the Fulton Industrial Council.

Action: Discussion

D. 2016 Municipal Calendar (page 11)

Summary: Illinois Open Meeting Act requires municipalities to give public notice of its annual schedule of regular meetings at the beginning of each calendar or fiscal year.

Action: Approve Calendar

E. 2016 Municipal Priority List (page 12)

Summary: Municipal priorities established during Nov 19th and Nov 30th Budget Priority Workshops.

Action: Approve Priority List

F. 2015 Property Tax Levy Estimate (pages 13-17)

Summary: The 2015 property tax estimate is $495,467, which represents a 5% increase over 2014.

Action: Discussion

7. Old Business

8. Reports

Mayor (pages 18-20)

Administrator (pages 21-22)

Aldermen Reports

Martin House Report (pages 23-24)

9. Closed Session to discuss collective bargaining matters and to set the price for sale or lease of city –owned property.

10. Return to Open Session

11. Adjourn

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
NOVEMBER 16, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Dan Nederhoff, Sue Van Kampen, Len Janis, Mike Van Zuiden and Howard Van Zuiden answered “present.” Also in attendance were Ed Cannon- City Administrator, Bill Shirk- City Attorney, Dan Clark- PW Director, Regina Lehman- Tourism & Community Services Director, James Rhoades- Chief of Police, Amanda Fosdick- City Treasurer, Ron Shear – Chairman of the Zoning Board of Appeals, and Clink Kettler- Zoning Officer.

The pledge of allegiance was recited. Pastor Wayne gave the invocation.

There was no communication from visitors.

Mayor Russell asked if there were any questions or comments on the last regular City Council meeting minutes. With no further discussion Ald. Van Kampen motioned, seconded by Ald. Mike Van Zuiden to approve the November 2, 2015 regular Council Meeting minutes. Roll call vote/all yes/ motion carried.

Next, the Council reviewed the Bill List. Ald. Crosthwaite asked about a $1500 charge for tree removal on 11th Ave. Mayor Russell asked Dan to take the tree down. He was unaware that it would cost that much. He asked if they could discuss this later in the agenda. With no further discussion Ald. Howard Van Zuiden motioned, seconded by Ald. Mask to approve the Bill List. Roll call vote/ all yes/ motion carried.

Next, the Council reviewed the Treasurer’s Report. With no further discussion Ald. Janis motioned, seconded by Ald. Nederhoff to approve the Treasurer’s Report. Roll call vote/ all yes/ motion carried.

Mayor Russell addressed the first item on the agenda which was reviewing proposals from Moring Disposal and Republic Services Inc. for municipal garbage service. The Finance Committee recommends renewing the contract with Moring Disposal. Ald. Mask motioned, seconded by Ald. Field to renew the municipal garbage service contract with Moring Disposal. Roll call vote/ all yes/ motion carried.

Second, the Finance Committee recommends adding a $.80 monthly administrative fee to the municipal garbage rate. The fee allocates garbage billing costs to the garbage utility fund instead of the general fund. This will save the General Fund $15,642.00 a year. Ald. Howard Van Zuiden asked why they would start doing this now if they’ve never done it before. Mayor Russell explained that it’s just good accounting to allocate funds for garbage expenses. Ald. Mask agreed this was a good accounting practice and motioned, seconded by Ald. Van Kampen to add $.80 administrative fee to the municipal garbage rate. Roll call vote/ 6 yes, 2 no/ motion carried.

Third, Mayor Russell asked the Council to discuss their thoughts on changing the downtown parking time limit from 2 hours to 4 hours. Administrator Cannon explained that there were some issues with patrons only having a two hour window to park downtown. Larry Leonard, owner of Large One’s Pub said he lost customers because patrons of his establishment were issued a ticket while they were in one day watching a football game. Ald. Howard Van Zuiden asked why even have a limit at all if you’re going to increase it to 4 hours. Ald. Mike Van Zuiden agrees with not having a limit at all if the City of Fulton wants the downtown to be welcoming. Ald. Van Kampen said she believes it’s up to the owner of that building/business to police their employees and/or tenants from parking on 4th Street. Mayor Russell appreciated everyone’s input on the topic.

Fourth, Mayor Russell asked the Council to discuss two available lots owned by the city in Heritage subdivision on 5th Ave between 9th and 10th streets. The lots are listed as “surplus” so the city cannot sell them for less than 80% of their appraised value. Removing these two properties from surplus will allow the City to accept bids or list the property with a realtor which should expedite their sale. Ald. Mask asked to see what it would cost the city to get sewer, water, and a street there.

Fifth, Matthew and Betsy Robinson wish to sell back to the City the property they purchased in the Heritage subdivision in October 2013. According to the Cash Sale Contract, Fulton has the right to repurchase the property should the Robinson’s fail to build a residence within 42 months. The Robinson’s explained that they found a house in Fulton that they would like to purchase instead of building, but cannot do so until they sell the lot. They cannot sell the lot easily with this contract in place either. Ald. Howard Van Zuiden asked why the City would want to buy back more land when they already own 2 lots there. Ald. Howard Van Zuiden motioned, seconded by Ald. Van Kampen to release the option to buy back the lot so Robinson’s can sell the lot on their own. Roll call vote/ 5 yes, 3 no/ motion carried.

Sixth, the Zoning Board of Appeals presented a recommendation to grant a rezoning request for the property located at 812 18th Avenue owned by Timken Drives. The request: rezone said property from residential to industry. Ald. Mike Van Zuiden motioned, seconded by Ald. Mask to approve the variance request. Roll call vote/ all yes/ motion carried.

Seventh, the Council was asked to approve street closures during the annual Christmas Walk festivities on Friday, December 4, 2015. Ald. Crosthwaite motioned, seconded by Ald. Mask to approve the street closures for the Christmas Walk. Roll call vote/ all yes/ motion carried.

Lastly, the Council discussed authorization to connect a lateral line to City storm sewer system on 13th Street to replace the current illegal connection to the City sanitary system subject to terms to be negotiated between Warren Amman and the City Administrator. Mr. Amman explained that they have an ongoing water problem in their back yard. Every time there is 1 inch of rain he gets five other people’s rain water in his back yard. He has sump pumps in the back yard that pump to 11th Ave currently. Mr. Amman is proposing to bore a 4” PBC pipe 150 ft. to the street at their own expense. Then asking the city to ty into the storm drain and amend the sidewalk. PW Director asked whose responsibility the pipe would be down the road. There are issues about being able to locate the pipe down the road if people don’t know it’s there because it’s not city property. Ald. Mask would like to know the cost to the city for dropping the line in the sewer and sidewalk repairs. Mayor Russell apologized for the $1500 tree removal fee. It was another element to this problem and in hind sight should have just trimmed a limb. He was trying to help fix the bigger problem. Ald. Mike Van Zuiden motioned, seconded by Ald. Howard Van Zuiden to proceed with negotiations with Mr. Amman on fixing this problem. Roll call vote/ all yes/ motion carried.

MAYOR’S REPORT:
Mayor Russell included his written report. He also announced Jackie Wilkin has resigned as City Clerk effective January 1, 2016.

ADMINISTRATOR’S REPORT:
Administrator Cannon included his written report.

REPORTS:
Chief of Police Rhoades included a written report.

PW Director Clark included a written report.

With no further business, Ald. Mask moved, seconded by Ald. Mike Van Zuiden to adjourn to reconvene Thursday, November 19th for a Capital Budget Workshop. With voice agreement, the meeting adjourned at 6:50 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk

CITY OF FULTON
Regular City Council Meeting
November 16, 2015
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approve November 2, 2015 Regular Council Meeting minutes (pages 1-2)

6. Approve Bill List (located at end of packet)

7. Approve Treasurer’s Report (pages 3-11)

8. Items for Consideration

A. Municipal Garbage Service Contract (page 12)

Summary: Fulton received proposals from Moring Disposal and Republic Services Inc. for municipal garbage service. Upon review, Finance Committee recommends renewing the contract with Moring Disposal.

Action: Approve garbage service contract

B. Administrative Fee for Municipal Garbage Service (page 13)

Summary: Finance Committee recommends adding a $0.80 monthly administrative fee to the municipal garbage rate. The fee allocates garbage billing costs to the garbage utility fund instead of the general fund. This will save the General Fund $15,642.00 a year.

Action: Approve administrative fee

C. Downtown Parking Limit Change

Summary: Recommendation to change the downtown parking time limit from 2-hours to 4-hours.

Action: Discussion only

D. Heritage Subdivision Residential Lots

Summary: The city has two available lots in Heritage subdivision on 5th Ave. between 9th and 10th Streets. The lots are listed as “surplus” so the city cannot sell them for less than 80% of their appraised value. Removing these two properties from surplus will allow the City to accept bids or list the property with a realtor which should expedite their sale.

Action: Discussion only

E. Robinson Property

Summary: Matthew and Betsy Robinson wish to sell back to the City the property they purchased in the Heritage subdivision in October 2013. According to the Cash Sale Contract, Fulton has the right to repurchase the property should the Robinson’s fail to build a residence within 42 months.

Action: Approve/Disapprove repurchase

F. Rezoning - Variance Request (page 14)

Summary: The Zoning Board of Appeals is presenting a recommendation to grant a rezoning request for the property located at 812 18th Avenue owned by Timken Drives. The Request: rezone said property from residential to industry.

Action: Approve/Disapprove

G. Street Closures for Annual Christmas Walk (pages 15-16 with map attachments)

Summary: Request for street closures during the annual Christmas Walk Festivities on Friday, December 4, 2015.

Action: Approve request

H. Authorize a lateral line connection to City Storm Sewer System

Summary: Authorization to connect a lateral line to City storm sewer system on 13th Street to replace the current illegal connection to the City sanitary system subject to terms to be negotiated between Warren Amman and the City Administrator.

Action: Approval Recommended

9. Old Business

10. Reports

Mayor - (page 17)
Administrator - (page 18)
Chief of Police – (page 19)
Public Works Director – (page 20 – with attachments)
Aldermen Reports

11. Adjourn

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
NOVEMBER 2, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Dan Nederhoff, Sue Van Kampen, Len Janis, Mike Van Zuiden and Howard Van Zuiden answered “present.” Also in attendance were Ed Cannon- City Administrator, Dan Clark- PW Director, Regina Lehman- Tourism & Community Services Director, James Rhoades- Chief of Police, and Clink Kettler- Zoning Officer.

The pledge of allegiance was recited. Pastor Kevin gave the invocation.

Mayor Russell asked if there were any communication from visitors. Representatives from Morning Disposal thanked the Council for choosing them for garbage services for the past 25 years. They asked if the Council had any questions and the Council commended them for their great service.

Mayor Russell asked if there were any questions or comments on the last regular City Council meeting minutes. With no further discussion Ald. Mike Van Zuiden motioned, seconded by Ald. Janis to approve the October 19, 2015 regular Council Meeting minutes. Roll call vote/all yes/ motion carried.

Mayor Russell addressed the first item on the agenda which was an ordinance granting special use permit for Paul Banker to construct an 1820 sq. ft. accessory building for personal storage without a personal residence at 407 24th Ave. Ald. Mike Van Zuiden motioned, seconded by Ald. Van Kampen to approve Ordinance Authorizing Special Use Permit for Certain Property. Roll call vote/all yes/ motion carried.

Second, was another ordinance granting a special use permit for Zaye D. Bass to use an accessory building for commercial purposes at 2317 4th Street. Ald. Mask motioned, seconded by Ald. Van Kampen to approve Ordinance Authorizing Special Use Permit for Certain Property. Roll call vote/all yes/ motion carried.

Third, Administrator Cannon reviewed the Development Agreement between the City of Fulton and Dispensary Holding Company, LLC. The developer will construct a $1.4M, 10,500 sq. ft. commercial building consisting of a medical cannabis dispensary and at least two additional commercial units at the southeast corner of IL Rt. 136 and IL Rt. 84. The agreement includes an 80% property tax reimbursement for TIF eligible expenses, and a 20% reimbursement of all sales taxes generated at the location. Ald. Mike Van Zuiden motioned, seconded by Ald. Crosthwaite to approve the agreement. Roll call vote/all yes/ motion carried.

MAYOR’S REPORT:

Mayor Russell included his written report. Ald. Mask asked to reconvene the Steering Committee to discuss the status of all the Fulton Forward projects. Mayor asked that it be put on the agenda to discuss whether Fulton continues to market itself for tourism.

ADMINISTRATOR’S REPORT:

Administrator Cannon included his written report. He stated that the Garbage Service Contract is up on December 1, 2015. He will present proposals from two different companies at the next meeting. Also, he’d like to schedule a budget priority workshop for November 19th at 6:30 PM. Tourism can be discussed at this meeting.

REPORTS:

Regina Lehman, Tourism & Community Services Director, updated the Council on activities taking place the RFCC. They had 26 women attend a wreath-making class recently. She also has a survey out to high school students to see what type of activities they’d like to see in the RFCC.

With no further business, Ald. Howard Van Zuiden moved, seconded by Ald. Janis to adjourn. With voice agreement, the meeting adjourned at 6:10 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk

3 CITY OF FULTON
REGULAR COUNCIL MEETING
November 2, 2015
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approval of minutes (pages 1-4)

6. Items for Consideration

A. Ordinance Authorizing Special Use Permit for Certain Property (pages 5-6)

Summary: This ordinance grants a special use permit for Paul Banker to construct a 1820 Sq. Ft. accessory building for personal storage without a personal residence at 407 24th Ave.

Action: Approve ordinance

B. Ordinance Authorizing Special Use Permit for Certain Property (pages 7-8)

Summary: This ordinance grants a special use permit for Zaye D. Bass to use an accessory building for commercial purposes at 2317 4th St.

Action: Approve ordinance

C. Development Agreement between the City of Fulton and the Dispensary Holding Company, LLC (pages 9-40)

Summary: Developer will construct a $1.4M, 10,500 sq. ft. commercial building consisting of a medical cannabis dispensary and at least two additional commercial units at the southeast corner of IL Rte. 136 and IL Rte. 84. The agreement includes an 80% property tax reimbursement for TIF eligible expenses, and a 20% reimbursement of all sales taxes generated at the location.

Action: Approve agreement

7. Old Business

8. Reports

Mayor (page 41)

Administrator (page 42)
Tourism and Community Center Report (page 43)

Andresen Nature Center Report (pages 44-47)

Aldermen Reports

9. Adjourn

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
OCTOBER 19, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Dan Nederhoff, Sue Van Kampen, Len Janis, Mike Van Zuiden and Howard Van Zuiden answered “present.” Ald. Margaret Crosthwaite was absent. Also in attendance were Ed Cannon- City Administrator, Bill Shirk- City Attorney, Dan Clark- PW Director, Regina Lehman- Tourism & Community Services Director, Amanda Fosdick, City Treasurer, Ron Shear- Zoning Board of Appeals Chairman, Clink Kettler- Zoning Officer, and Casey Simpson- Patrol Officer.

The pledge of allegiance was recited. Pastor Roy Ann Mathews gave the invocation.

Mayor Russell asked if there were any communication from visitors. Barb Suehl-Janis invited Police Officers, EMT, and Firefighters to attend a dinner November 5, 2015 hosted by Friends for Charity. She also asked Mayor Russell and the Aldermen to consider volunteering at the dinner.

Mayor Russell asked if there were any questions or comments on the last regular City Council meeting minutes or the Public Hearing on October 8, 2015. With no further discussion Ald. Howard Van Zuiden motioned, seconded by Ald. Janis to approve the October 5, 2015 regular Council Meeting minutes. Roll call vote/7 yes, 1 absent/ motion carried. Ald. Mike Van Zuiden motioned, seconded by Ald. Field to approve the Public Hearing minutes from October 8, 2015. Roll call vote/ 6 yes, 1 absent, 1 pass/ motion carried.

Mayor Russell asked if there were any questions or comments on the Bill List. Ald. Field asked about a charge from Civil Contractors. PW Director Clark clarified that it was for extra work while they were in town throughout the year. PW Clark also explained an expense to Sloan Implement was for repairing the city’s backhoe. With no further questions Ald. Howard Van Zuiden motioned, seconded by Ald. Mike Van Zuiden to approve the Bill List. Roll call vote/ 7 yes, 1 absent/ motion carried.

Mayor Russell asked if there were any questions or comments on the Treasurer’s Report. With no further questions Ald. Mask motioned, seconded by Ald. Van Kampen to approve the Treasurer’s Report. Roll call vote/ 7 yes, 1 absent/ motion carried.

Mayor Russell addressed the first item on the agenda and invited Jeff DenBesten, Timken Drives’ Plant Manager to speak. Mr. DenBesten requested the property located at 812 18th Ave in Fulton be rezoned from residential to industry because they have purchased that property and plan to extend their shipping dock. Additionally, Timken requested the city vacate approximately 100 feet of the eastern end of the 800 block of 18th Street that dead ends at the Timken Drives property line. Administrator Cannon told Mr. DenBesten he’ll have to work with the Zoning Board of Appeals. Zoning Officer Kettler gave him some forms to start the process.

Second, the Fulton Zoning Board of Appeals Chairman Ron Shear presented a recommendation to the Council to grant a zoning variance to Zaye Bass and Paul Banker. Ald. Mask motioned, seconded by Ald. Van Kampen to approve the zoning variance for Zaye Bass, owner of Fulton Rod and Bike Barn. Roll call vote/ 7 yes, 1 absent/ motion carried. Next, Ald. Mask motioned, seconded by Ald. Howard Van Zuiden to approve the variance for additional space for Paul Banker. Roll call vote/ 7 yes, 1 absent/ motion carried.

Third, Administrator Cannon highlighted areas of the final TIF agreement with Dispensary Holding Company LLC. Dan Dolan, the developer, was present with his lawyer, Greg Yaeger. Mr. Dolan told the council that he has decided to move forward and build all three units of the building now. He explained that he doesn’t have businesses lined up yet to rent those two additional units but both will have a drive up window for a possible restaurant type business. The Council was thrilled to hear he is moving forward with the whole project and look forward to what will come.

Fourth, Administrator Cannon explained that the state has halted distribution of certain revenues shared with municipalities due to the budget impasse in Springfield. The loss to Fulton will be about $18,000 per month. Ald. Mike Van Zuiden asked if there are any precautions the city should be taking now while we’re waiting for the budget to be resolved. Mayor Russell said the city has 6 months in reserves but we do not want to get down to 3 or 4 months reserve. He said they should work on a contingency plan at the next Budget Meeting.

Fifth, Administrator Cannon explained that the City of Fulton has five employees who are eligible for early retirement under the IMRF Early Retirement Incentive (ERI) program. The Executive Committee met and discovered that offering this program could potentially create a $563,083 liability for the City of Fulton and the city doesn’t have the funds. Ald. Howard Van Zuiden motioned, seconded by Ald. Mask to deny IMRF ERI program. Roll call vote/ 7 yes, 1 absent/ motion carried.

Sixth, members of Fulton Forward proposed changing 4th St. from 10th Ave. to 13th Ave. from two-way to one-way flowing north. A public hearing was held October 8, 2015 where citizens of Fulton were able to voice their opinions on the matter. Ald. Howard Van Zuiden motioned, seconded by Ald. Janis to leave the road two-way traffic. Roll call vote/ 7 yes, 1 absent/ motion carried.

Seventh, the council discussed a timeline for modifying downtown parking to comply with the Americans with Disabilities Act. Administrator Cannon said the project is estimated to cost $140,000. Ald. Mike Van Zuiden said this should be high on the priority list but maybe not right now because of our state’s financial situation. Mayor Russell said this will be discussed during Capital Budget Planning.

Eighth, the council discussed possibly restricting oversized vehicle parking in angled parking stalls in downtown Fulton. Oversized vehicles cause southbound traffic to swerve into the opposing lane of traffic and create a limited sight distance hazard at downtown intersections. Ald. Mike Van Zuiden raised the question of whether putting up restrictions on vehicle size would be very welcoming to visitors. Ald. Mask asked Patrol Officer Simpson if there are many accidents reported due to this issue. Officer Simpson said there hasn’t been an accident downtown because of oversized vehicles to his knowledge. If there was an ordinance in place the challenge would be how to enforce it and how often the Police Department should check the vehicles parked downtown. Officer Simpson pointed out it could be challenging to police such an ordinance. Mayor Russell said to keep this item on the agenda for next meeting and look at similar ordinances from other cities.

Ninth, the council discussed traffic enforcement on 4th Street. Ald. Van Kampen said business owners and employees need to park on side streets or behind the building and not on 4th Street. It’s the individual business’ responsibility to police their own employees.

Lastly, Ald. Mask updated the council on progress to-date and plans going forward for the Drives building. Ald. Mask provided a handout to council members with the Exploratory Group’s finding over the last eight months. She also stated they had a professional give them an estimate on tearing the building down and it would cost $130,000 - $150,000. Mayor Russell said they need to come up with a business plan. Ald. Mike Van Zuiden said he wasn’t comfortable with the city taking it on and asked who would manage the building? Ald. Janis said it would take at least $2 million to renovate the upstairs. Ald. Nederhoff agreed that if there is a lot of interest in the building that this should be left in the private sector. Mayor Russell thanked Ald. Mask for all of the work they have put into this project.

OLD BUSINESS:

Mayor Russell invited Bob Whitten to share an update on the permanent stage being built at Heritage Canyon. Mr. Whitten explained that because of inclement weather for the Bluegrass Festival the project ran short on funds. He said that if he had until spring he could fundraise funds for the remainder needed for the project which is about $800- $900. Ald. Mask asked the council if the city should loan Mr. Whitten the funds to finish the project before winter so no work thus far will be ruined with the agreement that Mr. Whitten will reimburse the city once funds are raised. Ald. Mike agreed that the city should help the project move forward. Mr. Whitten thanked the council for working with him on this issue.

Second, The Illinois State Attorney General office has approved our recommendations to correct handicap parking accessibility violations at the Robert Fulton Community Center and the River Bend School District office parking lots. This will involve making stalls the correct size and including the proper signage.

MAYOR’S REPORT:

Mayor Russell included his written report.

ADMINISTRATOR’S REPORT:

Administrator Cannon included his written report. He highlighted a fact sheet in his report for the Industrial Center which will be the start of a business plan for developing that land.

REPORTS:

Kyle Kopf, caretaker of the Andersen Nature Center, presented a PowerPoint presentation to the council explaining what has been happening at the center over the last two years since the city acquired the property. He specifically went over programs available and financials. The city currently spends about $300- $400 per month on the property. Mr. Kopf hopes to make the Andresen Nature Center a Not-For-Profit organization with officers on the Board that are well-known in the community and are business savvy. Mayor Russell urged Mr. Kopf that setting up the Not-For-Profit is necessary and would like to see that happen in the near future. Mayor Russell thanked Mr. Kopf for the update.

Ald. Mike Van Zuiden motioned, seconded by Ald. Van Kampen to enter closed session to discuss collective bargaining issues and purchase/sale of public owned real estate. Roll call vote/ 7 yes, 1 absent/ motion carried. The council entered closed session at 7:52 PM.

Ald. Janis motioned, seconded by Ald. Field to exit closed session. Roll call vote/ 7 yes, 1 absent/ motion carried. The council exited closed session at 8:13 PM.

With no further business, Ald. Mike Van Zuiden moved, seconded by Ald. Van Kampen to adjourn. With voice agreement, the meeting adjourned at 8:13 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk

CITY OF FULTON
Regular City Council Meeting
October 19, 2015
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Approve October 5, 2015 Regular Council Meeting minutes and October 8, 2015 Public Hearing Meeting minutes (pages 1-5)

6. Approve Bill List (located at end of packet)

7. Approve Treasurer’s Report (pages 6-15)

8. Items for Consideration

A. Rezoning and Street Vacation Request by Timken Drives

Summary: Timken Drives requests the property located at 812 18th Ave. in Fulton be rezoned from residential to industry. Additionally, Timken requests the city vacate approximately 100 feet of the eastern end of the 800 block of 18th Street that dead ends at the Timken Drives property line.

B. Zoning Variance Request (page 16)

Summary: The Fulton Zoning Board of Appeals is presenting a recommendation to grant a zoning variance to Zaye Bass and Paul Banker.

Action: Approve variance

C. Dispensary Development Agreement (pages 17-44)

Summary: First reading of TIF agreement with Dispensary Holding Company LLC.

Action: Discussion

D. State Shared Revenue Distributions (page 45)

Summary: The state has halted distribution of certain revenues shared with municipalities due to the budget impasse in Springfield.

Action: Discussion

E. IMRF Early Retirement Incentive (ERI) Program (pages 46-53)

Summary: The City of Fulton has 5 employees who are eligible for early retirement under the IMRF Early Retirement Incentive (ERI) program.

Action: Deny IMRF ERI program

F. 4th Street One-Way Traffic Flow Proposal

Summary: Members of Fulton Forward propose changing 4th St. from 10th Ave. to 13th Ave. from two-way to one-way flowing north. A public hearing was held Oct 8, 2015.

Action: Vote on one-way proposal

G. Handicap Parking in Down Town Fulton

Summary: Discussion to determine timeline for modifying down town parking to comply with the Americans with Disabilities act. Estimated cost of modification: $140,000.

Action: Discussion

H. Restricting oversized vehicle parking in angled stalls on west side of 4th Street between 10th Avenue and 13th Avenue.

Summary: Discussion to restrict oversized vehicle parking in angled parking stalls in down town Fulton. Oversized vehicles cause southbound traffic to swerve into the opposing lane of traffic and create a limited sight distance hazard at down town intersections.

Action: Discussion

I. 4th Street Traffic Enforcement

Summary: Discussion on traffic enforcement on 4th Street

Action: Discussion

J. Drives Exploratory Committee Update

Summary: Update on progress to date and plans going forward.

Action: Discussion

9. Old Business

A. Permanent Stage at Heritage Canyon

Summary: Bob Whitten will present an update on the stage construction at Heritage Canyon.

Action: Discussion

B. Handicap parking accessibility violations in municipal parking lots

Summary: The Illinois State Attorney General office has approved our recommendations to correct handicap parking accessibility violations at the Robert Fulton Community Center and the River Bend School District office parking lots.

Action: Discussion

10. Reports

Mayor
Administrator (pages 54-59)
Public Works Director (page 60)
Tourism/Community Center Report (pages 61-63)
Windmill Area Steering Committee Report (page 64)
Aldermen Reports
Andresen Center Report

11. Closed Session to discuss Collective Bargaining Issues and Purchase/Sale of Public Owned Real Estate

12. Return to Open Session

13. Adjourn

City of Fulton
Public Hearing Meeting Minutes
October 8, 2015

Mayor Russell called the meeting to order at 6:30 PM. In attendance Mayor Russell, Aldermen M. Van Zuiden, Margaret Crosthwaite, Dan Nederhoff, Gene Field, and H. Van Zuiden. Also in attendance was City Administrator Ed Cannon. Eleven people signed in for public comment.

The Pledge of Attendance was recited.

Mayor Russell stated the purpose of the Public Hearing was to hear comment on the One-Way traffic flow proposal for 4th Street between 10th Avenue and 13th Avenue.

Wendy Ottens gave a presentation on the One-Way proposal on behalf of Fulton Forward. The objective of the One-Way was to create a more pedestrian-friendly down town, improve safely by reducing congestion and calming traffic, create a more open and inviting and wider street, and improve visibility for existing businesses. She reviewed results from a survey of down town business owners that showed 74% favored a One-Way.

Mayor Russell next invited public comments.

Susan May voiced her opposition to the proposal and stated she knew 3 businesses that were not surveyed.

Heidi Kolk was in opposition and questioned the “open and inviting” benefit of a One-Way street.

Nancy Kolk gave a history of the traffic flow and beautification efforts in downtown Fulton and voiced her opposition to One-Way.

Bea Farwell also spoke in opposition to the One-Way proposal stating parking in down town was not an issue.

Randy Schmitt spoke in opposition and recommended the City place the issue on a ballot and vote via a public referendum.

City Administrator Cannon gave an analysis on the One-Way traffic proposal. He reported the proposal was feasible based on an example from Morrison, IL and a mock-up performed in down town Fulton. He discussed parking and explained that any modification to 4th St. would require compliance with the Americans with Disabilities Act. He also stated Fulton was “grandfathered” and was not required to change the parking to become ADA compliant until the street was modified. Administrator Cannon stated changing to one-way would result in a net loss of available parking spaces. He reported ADA compliance would cost $140,000 due to the costs of modifying 12 street corners, painting, and signage. This cost could increase to $250,000 should the city decide to resurface 4th St. as part of the modification. The costs could be funded through motor fuel tax proceeds, CIP bond proceeds, and offset through grants.

April Eshelman asked if the analysis included required set-backs at the corners, and Administrator Cannon said it did.

Ald. Mike Van Zuiden stated the city was discussing the need to comply with ADA regardless of the one-way proposal because of the needs within the community.

April Eshelman asked what the parking count would be if Fulton kept 4th St. two-way with full compliance with ADA. Administrator Cannon did not have the exact numbers, but explained it requires one (1) handicapped stall for every 25 marked spaces. He stated full compliance would be difficult given the parallel parking on east 4th St. in front of Witt’s End. Fulton would have to record a variance.

Heidi Kolk remarked that Fulton could eliminate a few of the standard parking stalls and therefore reduce the number of required handicapped stalls.

Mike Ottens asked if Fulton should have addresses ADA compliance when it switched from one-way to two-way in 1999. Administrator Cannon replied yes.

Ald. Field asked if changing the traffic flow would generate additional sales tax revenues to justify the $140,000 cost. Administrator Cannon stated the $140,000 was for ADA compliance.

Ald. Howard Van Zuiden stated he did not believe down town had a parking problem. He stated safety could be improved through an ordinance that restricts oversize truck parking on 4th St.

Mayor Russell commented that the City should look at the alleys that feed into 4th St.

April Eshelman commended the members of Fulton Forward and thanked all who voiced their opinion and concerns.

Ald. Mike Van Zuiden thanked those in attendance and stated the decision affects all in Fulton, not just the down town business owners.

With no further business, Ald. Nederhoff motioned, seconded by Ald. H Van Zuiden to adjourn. Voice roll call all affirmative, the meeting adjourned at 7:38 PM.

Respectfully submitted,

Ed Cannon
City Administrator

CITY OF FULTON
REGULAR COUNCIL MEETING MINUTES
OCTOBER 5, 2015

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Dan Nederhoff, Sue Van Kampen, Len Janis, and Howard Van Zuiden answered “present.” Ald. Mike Van Zuiden was absent. Also in attendance were Ed Cannon- City Administrator, Bill Shirk- City Attorney, Regina Lehman- Tourism & Community Services Director, Donny Pridemore- Lieutenant, and Clink Kettler- Zoning Officer.

The pledge of allegiance was recited. Pastor Kevin gave the invocation.

Mayor Russell asked if there were any communication from visitors. Five men were in attendance representing the medical cannabis dispensary being built in Fulton. They informed the council that they have hosted informational community meetings the last couple weeks at the RFCC and they have only heard positive feedback. Most individuals attending are between 40 – 80 years old who are either patients or qualifying patients of medical cannabis. Ald. Field asked a few questions pertaining to the operations of the dispensary. Particularly, wanting to know if this would be a full service pharmacy. The dispensary would not have any other pharmaceutical items in it other than those containing medical cannabis. In fact, patients will be registered through the state of Illinois and will only be able to purchase medical cannabis at one dispensary that is listed on their medical card. The patient will need their medical card and ID to enter the facility. Ald. Mask asked how many dispensaries are in the state of Illinois and how many registered patients are in this dispensary’s district. Currently there are 58 dispensaries in the state and there are 30- 40 registered patients for the Fulton dispensary. They hope to have around 90 -100 patients eventually. Ald. Van Kampen asked how many employees they will have. They said all of their employees will be registered through the state and undergo a thorough background check. They eventually hope to employ 10 -12 employees. A few more questions were answered and then Mayor Russell thanked them for taking the time to come to the meeting.

Mayor Russell asked if there were any questions or comments on the last regular city council meeting minutes. Ald. Mask clarified that John Byker led the invocation last meeting. With no further discussion Ald. Janis motioned, seconded by Ald. Van Kampen to approve the September 21, 2015 Regular Council Meeting minutes. Roll call vote/7 yes, 1 absent/ motion carried.

Mayor Russell addressed the first item on the agenda which was an ordinance authorizing disposal of personal property owned by the City of Fulton. This ordinance identifies property as SURPLUS and authorizes the City Administrator to accept bids and dispose of the surplus property in the manner most appropriate to the city. Ald. Janis motioned, seconded by Ald. Crosthwaite to approve the Ordinance Authorizing Disposal of Personal Property Owned by the City of Fulton. Roll call vote/ 7 yes, 1 absent/ motion carried.

Second, the council reviewed a letter informing the IHDA that the City of Fulton owns the property for the proposed Section 42 family housing and that we are willing and able to sell the property to Bear Development upon mutual agreement of terms. Bear Development needs this letter for their PPA application which is due November 6, 2015. Ald. Janis motioned, seconded by Ald. Crosthwaite to approve the site control letter to Illinois Housing Development Authority. Roll call vote/ 7 yes, 1 absent/motion carried.

Third, Fulton’s Halloween schedule is recommended to be from 5:00 – 7:00PM, Saturday, October 31, 2015. Ald. Mask motioned, seconded by Ald. Van Kampen to approve the Halloween schedule. Roll call vote/ 7 yes, 1 absent/ motion carried.

Fourth, Administrator Cannon described the proposal to modify the front entrance of City Hall and the old Chamber of Commerce office to allow greater security and more efficient office and administrative space. Administrator Cannon estimated the cost of the changes around $8,200. He also shared that in May 2013 the Police Department received a $26,000 donation and those funds are still available to cover the cost of the remodel. The council agreed that this remodel would be a good change.

Fifth, the council discussed land use options for the Fulton Industrial Center, including allowing a church as a potential development. Mayor Russell voiced his concern for a city of 3,500 people to develop 98 acres for industrial use only. He also stressed that if the city is going to take this on then they need a business plan. Ald. Mask asked the council if they are open to having a church in the Industrial Center, making part of the land residential, or hold firm on developing all of it. Administrator Cannon said a preliminary estimate from 2013 was $4 Million to bring infrastructure to that area. Ald. Janis said the land needs to have utilities to attract businesses. He also asked what the city would charge per acre and what would it cost the city to get utilities to the church. Robert Miller, local business owner, expressed his frustration with the city for still not knowing what they want to do with the land. He was ready to purchase some land for his business which would generate sales tax and property tax and now hears that a church may get to purchase land which wouldn’t generate either tax for the city. Mayor Russell reminded him that he wanted prime real estate along Hwy 30 and 84 and that there is no infrastructure there yet, whereas the church was looking at land along 31st Ave where there is water access. Mayor Russell wants to know what they should charge per acre. Ald. Mask will continue to meet with the Economic Development Council and try to find out more information.

OLD BUSINESS:

Administrator Cannon reminded the council about the public hearing scheduled for Thursday, October 8, 2015 at 6:30 PM at the RFCC to hear public comment on the proposed 4th Street one-way traffic flow proposed by Fulton Forward.

Ald. Mike Van Zuiden asked to review timelines and procedures followed by Fulton between grant announcement and project approval to determine improvements for future initiatives. Due to his absence because of a health issue, Ald. Mask asked that they table this issue until Ald. Mike Van Zuiden is present.

MAYOR’S REPORT:

Mayor Russell reviewed his written report.

ADMINISTRATOR’S REPORT:

Administrator Cannon reviewed his written report.

With no further business, Ald. Janis moved, seconded by Ald. Nederhoff to adjourn. With voice agreement, the meeting adjourned at 6:54 PM.

Minutes recorded by,

Jackie Wilkin
Fulton City Clerk