De Immigrant Windmill

City Council Meeting Minutes

Starting November 1, 2017 the City Council will meet on the 2nd and 4th Monday of each month at 5:30 p.m.  The City Council meets in the Council Chambers of Fulton City  Hall, 415 11th Avenue.  Council meetings are open to the public.

City of Fulton
Regular Council Meeting Minutes
July 5, 2016

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, Dan Nederhoff and Howard VanZuiden answered, “present.” Ald. M. VanZuiden was “absent.” Also in attendance were, Ed Cannon (City Administrator), Jeremy Leitzen (Police Officer), Bill Shirk (City Attorney), Dan Clark (Public Works Director) and April Eschelman (Director Chamber of Commerce).

The pledge of allegiance was recited. Pastor Wayne Wiersema gave the invocation.

During the communication from visitors April Eschelman announced she started a new job with the Prison in Thomson, IL. April is still working with the chamber to work on getting the position filled her position as the Director of the Chamber of Commerce. Ald. Mask wished her luck on the new position. Other visitors at the meeting include Chuck Dykstra, Jane Orman-Luker, Darwin Johnson, and Mike & Jenny McClary.

Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration are the June 20, 2016 City Council Meeting Minutes and the Appointment of Dean Brackemyer to the Zoning Board of Appeals (replace Lynn Zahnle). Ald. Letcher made a correction to the meeting minutes regarding the repairs to the roof at the old Drives Building. The city is willing to pay up to $40,000 to make repairs to the roof. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. Nederhoff to approve the consent agenda. Roll call vote (7 yes, 1 absent).

Unfinished Business:

The Drives Building had a bad A/C that leaked and soaked the carpet; the carpet has to be torn up. Boonstra Heating and Air Conditioning fixed the A/C and another one that was having an issue. These issues hopefully are going to be resolved before the American Queen stops in about three weeks. Admin. Cannon explained Beckwith repaired two parts of the roof but are not able to repair the North part until September/October. Public Works is going to be placing a tarp on the North section to prevent more damage. Jane Orman-Luker asked who will be checking the property and how often to make sure further damage does not occur to the building. Admin. Cannon expressed there is no requirement to check the building since it is not being used however he will be making regular visits until all repairs have been made.

New Business:
Awesome Town Music has recently relocated to the old Trinity Church on 13th Ave. They are currently leasing the property with the potential to buy in one year. Charlie Krieder was present to inform the council of the plans they have for the new location. From movie events, concerts, youth/adult programs and much more. They will be beginning to look for more volunteers in the near future.

Chuck Dykstra was present to discuss the Township Toad and Bridge Property Tax Transfer. As discussed previously from the handout (on green paper) the township levy gives $33,238 to the city each year, he is asking they use these funds to help fix the roads instead of putting it in reserves. The council will take this into consider the information and appreciate the information regarding the levy. With no further questions or concerns the council moved to the next item on the agenda.

Mayor Russell talked about the Sewer Backup Issues and Recommendations for the future. Mayor Russell expressed his sympathy to the homeowners that were affected during the storm. The findings show no one can be blamed for the results of this nature. If these types of incidents continue to happen the city will have to start a new program to survey problem areas to minimize illegal rainwater into the sanitary sewer system.

A new recommended fee schedule for Building Permits and Petitions to Fulton Zoning Board of Appeals has been put together. The current fees have not changed in over 10 years; the new fees are based off of other surrounding area town’s current fees. With the new permit cost each permit would cost a minimum of $55. With no further questions or concerns the council moved to the next item on the agenda.

The last item on the agenda is the MFT Revised Resolution and Estimate of Maintenance Costs. The revised resolution includes updates to street patching projects and allocation of MFT reserves to replace the Salt Dome roof. Public Works Director Clark highlighted where the funds will be going and pointed out the other estimate they received to replace the dome roof was $40,000. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. Mask to approve the MFT Revised Resolution and Estimate of Maintenance Costs. Roll call vote (7 yes, 1 absent).

Reports:

Mayor Russell included his written report.

Administrator Cannon included his written report.

Ald. Crosthwaite announced Saturday July 23, 2016 @ 10 AM there will be a dedication of the Andresen Nature Center.

July 5 Meeting Packet:  PACKET

 

CITY OF FULTON
REGULAR COUNCIL MEETING
Tuesday, July 5, 2016
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Consent Agenda (All items in the consent agenda will be enacted by a single motion and roll call vote. Any item may be removed upon request by the Mayor or any Alderman and considered individually after all other items of business on the consent agenda).

A. Approve June 20, 2016 City Council Meeting Minutes (pages 2 - 4)
B. Appoint Dean Brackemyer to Zoning Board of Appeals (replace Lynne Zahnle)

Action: Motion to approve Consent Agenda

6. Rule on Items Removed from Consent Agenda

7. Unfinished Business

A. Drives Building

8. New Business

A. Awesome Town Music relocation
B. Township Road and Bridge Property Tax Transfer
C. Sewer Backup Issues and Recommendations (pages 5 – 8)
D. Proposed Fee Schedule for Building Permits and Zoning Board of Appeal Petitions (page 9)
E. MFT Revised Resolution and Estimate of Maintenance Costs (pages 10 – 11)
Summary: Incorporates updates to street patching projects and allocation of MFT reserves for Salt Dome roof replacement.

9. Reports

Mayor (pages 12 - 13)
Administrator Report (page 14)
Aldermen Reports
Committee Reports

10. Adjourn

City of Fulton
Regular Council Meeting Minutes
June 20, 2016

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, Dan Nederhoff and Howard VanZuiden answered, “present.” Ald. M. VanZuiden was “absent.” Also in attendance were, Ed Cannon (City Administrator), James Rhoades (Police Chief), Regina Lehman (Tourism Director) and Amanda Fosdick (City Treasurer).

The pledge of allegiance was recited. Pastor Royann Mathews gave the invocation.

During the communication from visitors everyone was present regarding a matter on the agenda except Chuck Dykstra. Mr. Dykstra asked an item to be added to the next agenda, township money to be spent on city roads. Present as visitors were Warren Amman, John Amman, Barb Suehl-Janis, Clink Kettler, and Jane Orman-Luker.

Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration are the June 6, 2016 City Council Meeting Minutes, Treasurer’s Report, and Bill List. Administrator Cannon pointed out a correction to the meeting minutes, should have stated, “Regular Council Meeting Minutes” instead of “Continuation.” Ald. Mask asked about the WiFi marina fee, Ald. Crosthwaite said it is an added feature marina slip renters have access to, they are the only ones with access to the password. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. VanKampen to approve the consent agenda. Roll call vote (7 yes, 1 absent).

Unfinished Business:

The first item for consideration is the Drives Building Roof. Admin. Cannon explained the three bids they received from different contractors. Ed’s recommendation would to be going with Beckwith to repair necessary section and spot repairs. Ald. VanKampen believes the city needs to replace the roof. Ald. Letcher would like to see the city repair the roof as well and suggested putting off the bike path sealing until next year. Ald. Nederhoff thought the city needs to cut their losses or find an option for the building. Is there really a purpose for the building? He suggested the city spending no more than $34,000 to replace the roof now, if fundraising is completed, after 1 year the city will replace the rest of the roof. After discussion on the most the city is willing to spend on repairs Ald. Letcher motioned, seconded by Ald. VanKampen to have the city spend no more than $34,000 to replace necessary portions of the Drives building roof. Roll call vote (5 yes, 2 no, 1 absent).

The second item for consideration is Dangerous Building. Barb Suehl-Janis checked out the property the dangerous building is located on 4th Street. Barb says, “The home is still in the owners name, the lender has not tried to claim interest, the garage could be salvaged but not the home.” Come to the consensus the city needs to move on with the process to clean up lot. With no further questions or concerns the council moved to the next item on the agenda.

The third item for consideration is Heritage Residential Bid. The council needed to decide whether or not they would like to accept or reject the Groh’s bid. The council would like the lot to be used to build a new home instead of sit empty. With no further questions or concerns Ald. Crosthwaite motioned, seconded by Ald. VanKampen to reject the bid from the Groh’s. Roll call vote (7 yes, 1 absent).

The fourth item for consideration is the Amman Agreement. Admin. Cannon suggested waiving the requirement for Mr. Amman to reimburse the City of Fulton $1739.85 in engineering fees relating to the project. The Amman’s paid their own engineer and attorney to move forward with the project. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. VanKampen to accept the Amman Agreement and waive the engineering fee cost. Roll call vote (7 yes, 1 absent).

New Business:

The fifth item for consideration is the Miscellaneous Street Patching recommended for year 2017. The attached document provided by Dan Clark) Public Works Director) is a list showing where the money should be used to repair city streets. With no further questions or concerns the council moved to the next item on the agenda.

The sixth item for consideration is the Geertz Annexation. Admin. Cannon briefly when over Mr. Geertz’s plan to have new homes built on property he owns as long as the city zones the property single family residential. Mr. Cannon came up with a summary to give an estimate how much it would cost the city and how much the city could possibly make. Council members expressed a need to sit down with Mr. Geertz to make sure he has the funding to make this annexation happen before continuing with the process. With no further questions or concerns the council moved to the next item on the agenda.

The seventh item for consideration is Windmill Donation Agreement. Hank and June Hielema wish to donate 13 more historic replica windmills to the City of Fulton for display in the Windmill Cultural Center. With no questions or concerns Ald. Mask motioned, seconded by Ald. Letcher to account the donation of the 13 windmills. Roll call vote (7 yes, 1 absent).

The eighth item for consideration is the Budget amendment for Route 84 water main loop grant expenditures. This would amend the FY2017 municipal budget to allocate $6,335.00 from Fund 58, for grant writing and engineering costs. If the city would receive the grant, it must be used within 3 years or given back. With no final decision needing to be made Ald. Mask motioned, seconded by Ald. Letcher to suspend the decision of Fund 58 until a future meeting. Roll call vote (7 yes, 1 absent).

Reports:

Mayor Russell included his written report.

Administrator Cannon included his written report.

Chief Rhoades included his written report.

Tourism Director Regina Lehman included a report on the zombie crawl. The event was a huge success and was able to make a net income to be split between the EAC, Andresen Nature Center and RFCC.

With no further business Ald. Letcher motioned, seconded by Ald. Crosthwaite to adjourn. With voice agreement the meeting adjourned at 7:14 PM.

Minutes recorded by,

Lindsey Renkes
Fulton City Clerk

CITY OF FULTON
REGULAR COUNCIL MEETING
June 20, 2016
5:30 PM

1. Call to order

2. Roll call

3. Pledge of allegiance

4. Communication from visitors

5. Consent Agenda (All items in the consent agenda will be enacted by a single motion and roll call vote. Any item may be removed upon request by the Mayor or any Alderman and considered individually after all other items of business on the consent agenda).

A. Approve June 6, 2016 City Council Meeting Minutes (pages 3 – 5)
B. Approve Treasurer’s Report (pages 6 – 13)
C. Approve Bill List (back of packet)

Action: Motion to approve Consent Agenda

6. Rule on Items Removed from Consent Agenda

7. Unfinished Business

A. Drives Building Roof (pages 14 - 16)
B. Dangerous Building (page 17)
C. Heritage Residential bid (pages 18 - 19)
D. Amman Agreement (pages 20 - 24)

Summary: Specifies terms and scope of work under which Amman may connect a private storm water drain to the City of Fulton Storm Water sewer system. Waive requirement for Amman to reimburse City of Fulton $1,739.85 in engineering fees relating to the project.

8. New Business

A. Miscellaneous Street Patching (pages 25 – 26)

Summary: Recommended FY2017 street patching projects

B. Geertz Annexation (pages 27 – 38)

Summary: First Reading

C. Windmill Donation Agreement (pages 39 – 42)

Summary: Hank and June Hielema wish to donate an additional 13 historic replica windmills to the City of Fulton for display in the Windmill Cultural Center.

D. Budget amendment for Rte. 84 water main loop grant expenditures

Summary: Amends FY2017 municipal budget to allocate $6,335.00 from Fund 58, W&S Capital Projects Reserves for grant writing and engineering costs. Current reserve balance $138,480.71.

9. Reports

Mayor (pages 43 - 44)
Administrator Report (pages 45 - 47)
Police Report (pages 48 – 49)
Tourism Report (pages 50 – 54)
Aldermen Reports
Committee Reports

10. Adjourn

City of Fulton
Continuation Council Meeting Minutes
June 6, 2016

Mayor Russell called the meeting to order at 5:30 PM and directed the city clerk to call the roll. On roll call Ald. Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, Dan Nederhoff M. VanZuiden and H. VanZuiden answered, “present.” Ald. Barbara Mask was “absent.” Also in attendance were Bill Shirk (City Attorney), Ed Cannon (City Administrator), James Rhoades (Police Chief) Dan Clark (Public Works Director), and April Eschelman (Chamber of Commerce Director).

The pledge of allegiance was recited. Pastor Royann Matthews gave the invocation.

During the communication from visitors everyone present was there regarding a matter on the agenda. Present as visitors were Randy Boonstra, Bob Witten, Clink Kettler and Chuck Dykstra.

Ald. Crosthwaite motioned item H Fulton Marina Refund be removed from the agenda, seconded by Ald. M. VanZuiden. Roll call (7 yes, 1 absent).

Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration are the May 16, 2016 City Council Meeting Minutes and the May 23, 2016 City Council Continuation Meeting Minutes. One correction was made to the minutes, Ald. Crosthwaite clarified she voted “No” on the Blessing of the Bikes request. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. M. VanZuiden to approve the consent agenda. Roll call vote (7 yes, 1 absent).

The first item for consideration is the Resolution recognizing William Brinkman for his service to the Fulton Community. Mayor Russell read the resolution out loud for everyone to hear, with no questions or concerns Ald. H. VanZuiden motioned, seconded by Ald. Letcher to approve the Resolution recognizing Mr. Brinkman. Roll call vote (7 yes, 1 absent).

The second item for consideration is the TCEDA update. Randy Boonstra gave the update explaining how the organization is out to help small businesses grow. He explained how the prison is on the right track to open in he near future. TCEDA has a link on their website that allows people moving to the area to see potential rentals in the tri-county, especially those moving for a job at the prison. He also mentioned the Board of Directors must change its by laws to include more members, they must now have two union members on the board, they only had one and he recently resigned. Randy asked if the City of Fulton was still willing to give to TCEDA, is it in the budget? It was originally mentioned they would donate $500. With no questions or concerns the council moved to the next item on the agenda.

The third item for consideration is the Bluegrass Festival and Jordan Feliz Concert at Heritage Canyon. Present to talk about the Festival was Melissa Kane and Charlie Krieder. Charlie is hoping to have more than 1,000 people show up for the Bluegrass Festival, they have seen more out of town people at these types of events and want the festival to continue to grow. With these types of events continuing to grow they hope to have a different location for these types of events closer to the downtown area in the future. With no questions or concerns the council moved to the next item on the agenda.

The fourth item for consideration is the Mainly marathons Street Closure Request. This group of runners stopped in Fulton last year and is back this year. With them coming to town they buy gas and stay at our hotel which it good revenue for businesses. With no further questions or concerns Ald. M. VanZuiden motioned, seconded by Ald. VanKampen. Roll call vote (7 yes, 1 absent).

The fifth item for consideration is Fulton Summer Nights Events Street Closure Request. The event will be held three times this summer in June, July and August. Asking for approval of the street closure along with tables and chairs and some garbage cans. With no further questions or concerns Ald. VanKampen motioned, seconded by Ald. Crosthwaite to approve the street closure request for Fulton Summer Nights. Roll call vote (7 yes, 1 absent).

The sixth item for consideration is Disposition of Road and Bridge Tax Revenue. Charles Dykstra (Township Supervisor) was present to discuss the Fulton Township Levy Information. He explained how the levy is broken down with $33,238 being paid the City of Fulton. Mr. Dykstra discovered in previous years the money has been put the in city’s General Fund but would like it to be used to repair roads in town. With no further questions or concerns the council moved to the next item on the agenda.

The seventh item on the agenda is the City Ordinance Codification. The city has a budget of $7500 to get the updating completed. This type of update has not been completed since 2009. The estimate from American Legal Publishing is $5,100 to $5680 depending if they choose to have the ordinances listed online as well. Ald. Crosthwaite asked if it is really necessary to have the ordnances posted online. With no further questions or concerns Ald. VanKampen motioned to accept proposal from American Legal Publishing with optional services, seconded by Ald. Letcher. Roll call vote (7 yes, 1 absent).

The eighth item for consideration is the Collective Bargaining Agreement between City of Fulton and Chicago Regional Council of Carpenters Local 790. An agreement has been made however City Attorney Shirk advised the council to accept pending clarification on page 48, Section 1. The attorney would like to review the Agreement and Declaration of Trust. If all looks fine the agreement will be accepted. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. VanKampen to approve the contract with the full0time non-management Public Works employees and administrative personnel at Fulton City Hall. Roll call vote (7 yes, 1 absent).

The ninth item for consideration is Prevailing Wage Ordinance #1539. The city is required to adopt a prevailing wage ordinance annually; these rates are established by the US Department of Labor. With no further questions or concerns Ald. Letcher, seconded by Ald. Nederhoff. Roll call vote (7 yes, 1 absent).

Old Business:
The council needs to make a decision on the bid they received for the north lot in the Heritage Residential Subdivision. As it currently stands there is no requirement to build on the lot, can make that restriction. After discussion the council did not want to make a decision Ald. Letcher motioned, seconded by Ald. Field to table the vote until next meeting.

Reports:

Mayor Russell included his written report.

Administrator Cannon included his written report.

Ald. VanKampen asked what was being done about the dangerous building on 4th St and 15th Ave. In order to move on in the process two people need to be appointed to the committee. It was decided Ald. M. VanZuiden and Randy Boonstra would be appointed to the committee.

Ald. Crosthwaite noted the Zombie Crawl was a success; there were a lot of people from out of town that participated in the event.

Ald. Field motioned, seconded by Ald. VanKampen to not enter closed session to discuss personnel, it will be discussed at another time. Roll call vote (7 yes, 1 absent).

With no further business Ald. Field motioned, seconded by Ald. Nederhoff to adjourn. With voice agreement the meeting adjourned at 7:04 PM.

Minutes recorded by,

Lindsey Renkes
Fulton City Clerk

CITY OF FULTON REGULAR COUNCIL MEETING June 6, 2016 5:30 PM 1. Call to order 2. Roll call 3. Pledge of allegiance 4. Communication from visitors 5. Consent Agenda (All items in the consent agenda will be enacted by a single motion and roll call vote. Any item may be removed upon request by the Mayor or any Alderman and considered individually after all other items of business on the consent agenda). A. May 16, 2016 City Council Meeting Minutes (pages 4 - 6) B. May 23, 2016 City Council Continuation Meeting Minutes (page 7) 6. Rule on Items Removed from Consent Agenda 7. Items for Consideration: A. Resolution recognizing William Brinkman for his service to the Fulton Community (page 8) B. TCEDA Update (pages 9 - 11) C. Bluegrass Festival and Jordan Feliz Concert at Heritage Canyon Report (pages 12 - 14) D. Mainly Marathons Street Closure Request (page 15) Summary: Mainly Marathons is scheduled for Wednesday, June 8, with a start time of 5:00 AM. Request to close 1th Street between 11th and 9th Avenues from Tuesday, June 7th at 3:30 PM until Wednesday, June 8th at 4:00 PM. Action: Approve street closure request E. Fulton Summer Nights Events Street Closure Requests (pages 16 - 19) Summary: Summer Night Events scheduled for June 9, July 14th, and August 11th. Action: Approve street closure requests F. Disposition of Road and Bridge Tax Revenue (pages 20 – 21) Summary: Fulton receives over $27,000 a year in road and bridge tax revenues. The tax is levied by the Fulton Township and distributed to the City of Fulton. Action: Discussion G. City Ordinance Codification (pages 22 - 28) Summary: Proposal from American Legal Publishing Corp. to update our municipal code and post code on-line. Last update was February 2009. Action: Motion to waive bids and accept proposal from American Legal Publishing H. Fulton Marina Refund Summary: Discussion on Mayor’s actions relating to marina slip fee refunds Action: Discussion I. Collective Bargaining Agreement between City of Fulton and Chicago Regional Council of Carpenters Local 790 (pages 29 – 50) Summary: Initial collective bargaining agreement to cover all full-time non-management Public Works employees and administrative personnel at Fulton City Hall. Action: Approve contract J. Prevailing Wage Ordinance #1539 (pages 51 - 63) Summary: Fulton is required to adopt a prevailing wage ordinance annually. Prevailing wage rates are established by the US Department of Labor. Action: Motion to approve Consent Agenda 8. Old Business A. Heritage Residential Lot Bids (pages 64 - 65) Summary: Review bid received for the north lot in Heritage Residential Subdivision Action: Vote on bid 9. Reports Mayor Report (pages 66 - 83) Administrator Report (pages 84 - 85) Aldermen 10. Closed Session to discuss personnel 11. Return to Open Session 12. Adjourn

City of Fulton
Continuation Council Meeting Minutes
May 23, 2016

Mayor Russell called the meeting to order at 6:00 and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, Dan Nederhoff and H. VanZuiden answered, “present.” Ald. M. VanZuiden was “absent.” Also in attendance were Bill Shirk (City Attorney), Ed Cannon (City Administrator), Tammy Garibay (City Collector), James Rhoades (Police Chief) Dan Clark (Public Works Director), and Regina Lehman (Director of Tourism).

City of Fulton
Regular Council Meeting Minutes
May 19, 2016

Mayor Russell called the meeting to order at 5:30 and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, M. VanZuiden and H. VanZuiden answered, “present.” Ald. Dan Nederhoff was absent. Also in attendance were Bill Shirk (City Attorney), James Rhoades (Police Chief) Dan Clark (Public Works Director), and Clink Kettler (Zoning Officer).

The pledge of allegiance was recited. Pastor Wayne Wiersema gave the invocation.

During the communication from visitors Rich Petersen spoke about the Bike Blessing to be held June 5, 2016. The Bike Blessing did not make it on the agenda and will be discussed at the next meeting to finalize all details. Ald. M. VanZuiden suggested having a fence to keep people in beer garden. Chief Rhoades confirmed a 3 ft. barrier must surround the beer garden. Attorney Shirk clarified it must be a rule for the event, not listed in ordinance. Darwin Johnson, 1010 4th Ave wants to know what the city is going to do about the sewer back up that happened late May 11 into May 12. Attorney Shirk stated the city is not liable to pay for damages; it is the responsibility of the homeowner to carry insurance to cover these types of damages. Mike McClary was also present to ask what is going to be done regarding the sewer back up after the storm last week. Everyone else was present regarding an item on the agenda.

Mayor Russell asked if there were any questions regarding the items listed on the consent agenda. Items for consideration are the May 2, 2016 City Council Meeting Minutes, Treasurer’s Report, Bill List and Nominated Adam Cooprider to the Zoning Board of Appeals. Mayor Russell noted to the city clerk the name of the reporter from the Fulton Journal is Kayla. Ald. Crosthwaite asked that item C. Bill List is removed from the consent agenda. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. VanKampen to approve the consent agenda. Roll call vote (7 yes, 1 absent).

The Bill list was removed from the consent agenda to be voted on separately. Ald. Field asked why the city was paying so much a month for the copier through RK Dixon. With no further questions or concerns Ald. Field motioned, seconded by Ald. Mask to approve the Bill List. Roll call vote (6 no, 1 yes, 1 absent). The Bill List was not approved, Ald. Crosthwaite asked for Reimburse for slip rental to be removed from the Bill List. Ald. VanKampen motioned, seconded by Ald. Mask to approve the Bill List with the correction. Roll call vote (7 yes, 1 absent).

First item for consideration is the amendment to second and third extension and modification agreement. The amendment adds language relating to number of jobs retained and gained for each modification. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. M. VanZuiden to approve the amendment. Roll call vote (7 yes).

Second item for consideration is the bid opening of the heritage residential lots. The city received one bid from Leon & Katie Groh to purchase the lot to the northeast. They are willing to purchase the whole lot for $25,000 or purchase ½ of the lot that connects to their property for $10,000. The council has 45 days from today to accept or reject any bids.

Third item for consideration is Electrical Aggregation Rates. New prices have been set by ComEd, which are lower than the current rate we are on contract for with community aggregation through September 2018. It is said that the rates could go down, there is a bidding process that can affect the rate for community aggregation. With no further questions or concerns they moved to the next item on the agenda.

The fourth item for consideration is the discussion on whether to amend the number of available liquor license in Fulton. Currently there are still available liquor licenses for a variety of new businesses however if any other businesses were wanting to open with a liquor license would the city want to amend the ordinance to allow another liquor license. Council did not see any need to act on this right away since there are still available licenses. With no further questions or concerns they moved to the next item on the agenda.

The fifth item for consideration is the variance request, which was passed by the Fulton Zoning Board of Appeals. Mr. Brad Houzenga needs a 4-foot setback on the west side of the property to expand the existing single car garage. The variance was passed unanimous by the members of the zoning board. With no further questions or concerns Ald. Mask motioned, seconded by Ald. Letcher to approve the variance request. Roll call vote (7 yes, 1 absent).

Old Business:

Warran Amman has been working with the city to make a private connection to the city’s storm sewer. City engineer has approved the construction plans for the private storm sewer connection. With no further questions or concerns Ald. Van Kampen motioned, seconded by Ald. Mask to approve the connection to city storm sewer. Roll call vote (7 yes, 1 absent).

Reports:

Mayor Russell included his written report.
Mayor Russell apologized for requesting a refund for a boat slip with the City of Fulton. After asking the harbormaster for a refund and knowing that refunds were not granted, Mayor Russell had a city employee issue him the refund anyways. Council members were unaware of this situation until almost 3 weeks after the situation occurred. There were mixed emotions regarding the situation and nothing was decided or solved.

Administrator Cannon included his written report.

April Eschelman Director of the Fulton Chamber of Commerce reported the financial standings and how the commerce planed more fundraisers to keep up on accounts.

Chief of Police Rhoades included his written report.

Ald. Mask motioned, seconded by Ald. Letcher to enter closed session to discuss collective bargaining, personnel and setting the price for sale of city-owned property. Roll call vote (7 yes, 1 absent). The council entered closed session at 7:19 PM.

Ald. Mask motioned, seconded by Ald. Van Kampen to exit closed session. Roll call vote (7 yes, 1 absent). The council exited closed session at 8:13 PM.

With no further business, Ald. Mask motioned, seconded by Ald. Crosthwaite to adjourn. With voice agreement the meeting adjourned at 8:14 PM.

Minutes recorded by,

Lindsey Renkes
Fulton City Clerk

CITY OF FULTON REGULAR COUNCIL MEETING May 16, 2016 5:30 PM 1. Call to order 2. Roll call 3. Pledge of allegiance 4. Communication from visitors 5. Consent Agenda (All items in the consent agenda will be enacted by a single motion and roll call vote. Any item may be removed upon request by the Mayor or any Alderman and considered individually after all other items of business on the consent agenda). A. Approve May 2, 2016 City Council Meeting Minutes (pages 1-3) B. Approve Treasurer’s Report (pages 4-12) C. Approve Bill List (located at end of packet) D. Adam Cooprider nominated to the Zoning Board of Appeals Action: Motion to approve Consent Agenda 6. Rule on Items Removed from Consent Agenda 7 Items for Consideration: A. Amendment to Second and Third Extension and Modification Agreement (pages 13-14) Summary: Amends the second and third revolving loan agreements with Fulton Lodging to add language relating to number of jobs retained and gained for each modification. Action: Approve Amendment B. Bid Opening, Heritage Residential Lots Summary: Sealed bids to be opened for the two city-owned residential lots located in the Heritage Residential subdivision. Public notice was published 3 successive weeks in the Fulton Journal as per Ord. #1538. The city has up to 45 days after bid opening to award contract to highest bid if deemed in the best interest of the city. Action: Discussion only C. Electrical Aggregation Rates (page 15) Summary: ComEd has announced new rates starting June 2016. The new summer rate is 6.195 and the winter rate is 6.315. Fulton’s community aggregation rate is 6.56 k/hr., which is slightly higher than ComEd. Fulton’s electrical aggregation contract runs through September 2018. Action: Discussion only D. City Liquor Licenses (page 16) Summary: Discussion on whether to amend the number of available liquor licenses in Fulton. Action: Discussion only E. Variance Request (Zoning Board Meeting) Summary: Fulton Zoning Board of Appeals passed (unanimous – 6 members present) a motion to approve a 4 foot setback on the western side of residential property belonging to Brad Houzenga, at 1206 2nd Avenue, during a public hearing on May 12, 2016. This will allow Mr. Houzenga an expansion to the existing single car garage. Action: Rule on variance request 8. Old Business A. Amman Storm Sewer Agreement (page 17) Summary: City engineers have approve the construction plans for a private storm sewer connection from Mr. Warren’s residence at 1221 11th Ave. to the city storm sewer on the east side of 13th Street. Action: Approve connection to city storm sewer 9. Reports Mayor (pages 18-20) Administrator Report (page 21) Chamber of Commerce – April Eshelman Police Chief Rhoades – (page22) Aldermen 10. Executive Session to discuss collective bargaining, personnel, and setting the price for sale of city-owned property 11. Return to Open Session 12. Adjourn
City of Fulton Regular Council Meeting Minutes May 2, 2016 Mayor Russell called the meeting to order at 5:30 and directed the city clerk to call the roll. On roll call Ald. Barbara Mask, Gene Field, Dan Nederhoff, Margaret Crosthwaite, Sue VanKampen, Wes Letcher, M. VanZuiden and H. VanZuiden answered, “present.” Also in attendance were Ed Cannon (City Administrator), Bill Shirk (City Attorney), Cory Flack (Police Officer) Dan Clark (Public Works Director), and Clink Kettler (Zoning Officer). The pledge of allegiance was recited. During the communication from visitors everyone was present regarding an item on the agenda. James Driscoll, Jim Driscoll, Brenda Driscoll and Jason Kraft were present regarding the variance request. Randy Boonstra, Alexandra Boysen (Clinton Herald) and Gail (Fulton Journal) were present. Mayor Russell asked Ald. Field and Crosthwaite to serve on the ad hoc committee for the special events rules application. Ald. H. VanZuiden motioned, seconded by Ald. VanKampen to appoint Ald. Field and Crosthwaite to the committee. Roll call vote (8 yes). Mayor Russell asked if there were any questions on the items listed on the consent agenda. Items for consideration are the April 18, 2016 Meeting Minutes, Rich Kummerer nominated to the Zoning Board of Appeals and Special Events Rules Ad hoc Committee Appointment. Ald. M. VanZuiden asked for a time frame on the special events application. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. Field to approve the items on the consent agenda. Roll call vote (8 yes). First item for consideration is the Variance Request for James Driscoll 711 8th Ave. Mr. Driscoll is looking for a 5 ft setback to build a garage on his property. The Zoning Board of Appeals was unable to agree and motion for approval. The Zoning Board of Appeals has been unable to get a full board for the meetings, which made it difficult for them to get an approval for the variance. Mr. Driscoll explained to the council his frustrations and concerns and the council was able to ask him any questions about the garage he planned on building. With no further questions or concerns Ald. M. VanZuiden motioned, seconded by Ald. Letcher to pass the variance request with a 5-foot setback. Roll call vote (8 yes). Second item for consideration is to move General Fund Reserves to repay $49,310.37 to the Fulton Revolving Loan Fund. The reason for having to move the funds was during the tear down of structures and putting in sewer lines for the new Fire Department building funds were used from the loan to make these improvements. The reason for the transfer was discovered during the grant funds review, we are repaying ourselves by transferring from reserves to the revolving loan fund. With no further questions or concerns Ald. Letcher motioned, seconded by Ald. Crosthwaite to move general funds to repay revolving loan fund. Roll call vote (8 yes). Third item for consideration the city clerk has received notice of a dangerous building at 1516 4th St. In order to continue with the process the council must appoint three competent individuals to determine whether the structure has been damaged to the extent of 50% of its value. Ald. Mask suggested the property the house is sitting on should become a parking lot for the baseball fields. City Attorney Shirk stated the city must file for 1st lien position to keep the property/land, by filing this request the city could jump ahead of the current lien holder. Ald. Crosthwaite asked what the cost of demolition would be for the house and garage. Director Clark had no good guess as to what it would cost for demolition. Ald. VanKampen believes the house cannot be fixed, the wall has caved in. The council will ask competent persons and name the three in the next city council meeting. Fourth item for consideration Resolution #262 to support and commit of Local Funds for a USDA Grant. The funds used for the project will be approximately 52% of the project costs. The grant will be in the amount of $99,000 and the city will have to pay approximately $140,000 to loop the sewer main from 22nd Ave to 31st St. With no further questions or concerns Ald. Mask motioned, seconded by Ald. VanKampen to support the commitment of Local Funds for a USDA Grants. Roll call vote (8 yes). Old Business: Administrator Cannon talked with Beckwith Commercial Roofing to see how it would cost to repair the roof at the old Drives building and to remove the chimney. After inspection the north building needs to be replaced as soon as possible. The roof is currently leaking through both floors and will eventually ruin the structure. The estimate of spot repair is $35,000. The estimate from Beckwith estimates the north building roof repair at $25,000; estimate to remove the chimney is $5,000 to $8,000. Administrator Cannon is not sure where the money will come from to repair the building. Ald. Crosthwaite would like to see the estimates/numbers. Ald. M. VanZuiden suggested leaving the chimney; it would cost less money than making minor fixes to what it there. Administrators Report: Administrator Cannon included his written report. Ald. H. VanZuiden motioned, seconded by Ald. Letcher to enter closed session to discuss personnel and setting the price for sale of city-owned property. Roll call vote (8 yes). The council entered closed session at 6:38 PM. Ald. Mask motioned, seconded by Ald. VanKampen to exit closed session. Roll call vote (8 yes). The council exited closed session at 6:42 PM. With no further business, Ald. Field motioned, seconded by Ald. Crosthwaite to adjourn. With voice agreement the meeting adjourned at 6:43 PM. Minutes recorded by, Lindsey Renkes Fulton City Clerk

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